1. Program Coordinators Coordinator Advocacy Committee Coordinator Survey Recommendations/Guidelines Program Director Retreat September 25, 2014 7:30 am – 11:30 am HSEB 1730

2. What do coordinators do? Provides expertise and research on policies and requirements. Administrative support. Day-to-day program management. Point of contact and liaison. Wading through the NAS and milestones!

3. Coordinator Advocacy Committee (CAC) Includes seven coordinators (mix from large to small residency/fellowship programs) and three GME staff members. Goals: To build a strong leadership among coordinators at the U of U. Forum for coordinators to advocate for themselves. Educate PDs and Administrators in ways to support coordinators. To tackle issues raised in a recent survey.

4. Coordinator Advocacy Committee Meet monthly E-Value forum Mentor/Mentee Program New Coordinator Training

5. Fall 2013 Survey of Coordinators 83% response rate 12+ different job titles. More than half expected to spend 50% or less of their time on coordinator duties. Other responsibilities! High turnover. Little to no travel support for career development. Discrepancy regarding number of program/residents. Often no back-up or cross-coverage. Job dissatisfaction 37.5% Overwhelmed with job duties 72% Considering resignation 39%

6. The GOOD news is that we ’ ve created SIX new jobs…and the BETTER news is that they ’ re ALL YOURS ! Celia, it ’ s 3:24, time for you to start your job asphalting the parking lot.

7. Recommendations Academic Coordinator Entry level or for someone with less administrative responsibilities. Grade D (hourly or exempt) Salary Range: Min. $30,900 – Max. $57,100 Academic Program Manager Manages, co-directs meetings, produces materials, communicates directly with other organizations, works closely with PD. Grade E (exempt) Salary Range: Min.$37,900 – Max. $70,100

8. Recommendations Dedicated FTE Commitment: # Trainees (All Training Programs) 1-56-1011-2021-3031-4041-5051-7071-9091-110111-150151+ # Training Programs 10.500.751.001.251.501.752.002.252.502.753.00 20.751.001.251.501.752.002.252.502.753.003.25 31.001.251.501.752.002.252.502.753.003.253.50 41.251.501.752.002.252.502.753.003.253.503.75 51.501.752.002.252.502.753.003.253.503.754.00

9. Recommendations See your coordinator as part of your team. Be open to discussion. Review the recommended job descriptions, salary ranges, and FTE commitment. See GME website http://medicine.utah.edu/gme/.http://medicine.utah.edu/gme/ Look for career development opportunities. Provide cross-training and appropriate back-up coverage. Advocate for your coordinator with your Department Chair and/or Administrative Director. Feel free to contact me if you have any questions or suggestions. I welcome your feedback. Sharee Bracken, Manager 801-213-2735 sharee.bracken@hsc.utah.edu