3. Information explosion 1.4X 44X

4. Empower the UserEnable the Compliance Officer In Place and Extensible Easy for IT Exchange, SharePoint, Windows Outlook, Word, PowerPoint, SharePoint, Mobile Apps Exchange, SharePoint, Lync, AD, File Server, third parties Exchange, SharePoint

5. Good deletion, preservation and legal hold policy management goes beyond email content Manage storage and risk proactively

6. Personal Sites Unstructured Team Sites Project Sites Team Sites (Structured data) Records Management Controlled Business Information Site Policies Content Type Policies In-Place Records Records Center In-Place Records Document Deletion Policies

7. Records Management Records Center In-Place Records Content Type Policies Individual List/Library Policies Multiple Stages Records Management Workflow Site Policies Manages whole site lifecycle Existing SharePoint Retention policies

8. Existing SharePoint Retention policies Content Type Policies

9. Reduce risk by deleting data with policy Unstructured Data  OneDrive for Business  Team Sites Does not replace existing records management or content type policies. Introducing … Document Deletion Policies

10. Centrally Managed Easy to define Contain one or more delete rules Document Deletion Policies

11. Delete Rules

12. Compliance officers create policies, which can be assigned to …..  Site Collection Templates (including MySite)  Individual Site Collections Policies can be marked as default and mandatory Document Deletion Policy Assignment

13. When policies are not mandatory..  Site owners can choose an alternate policy or opt-out of the policy Document Deletion Policies Site Owner Control

16. One active policy per site Only one delete rule is active at a time for libraries within the site. Delete rules act on individual documents Only document libraries are affected Document Deletion Policies

17. When document deletion policies are applied:  Content Type Policies ignored  List/Library Policies ignored  Site Policies are unaffected Interaction with existing retention policies

18. Access though the Compliance Center One Document Deletion Policy Center per organization (Separate Site Collection) Delegate permissions to Compliance Officers Management

19. 1. Create a single policy and a single default delete rule 2. Mark policy as mandatory 3. Associate Policy with Site Collection Template The default delete rule will be applied to all libraries. Site owners cannot opt-out of policy

20. 1. Create a single policy and a rules with a default 2. Associate Policy with Site Collection Template The default delete rule will be applied to all libraries. Site owners can select one of the alternate delete rules, or opt-out (“Do Not Delete”).

21. 1. Create multiple policies with one or more rules 2. Associate Policies with a Site Collection The default delete rule (if defined) will be applied to all libraries. Site Owners can select one of the delete policies for their site. All subsites inherit the policy from the parent. Sub sites owners can break inheritance and choose a Policy/rule combo and it applies to all children until inheritance is broken. Site owners can select one of the alternate delete rules, or opt-out (“Do Not Delete”).

22. Manage Centrally: Document Deletion Policy Center Targeted Data: OneDrive for Business, Team Sites Assign to Site Collection Templates or Specific Site Collections Defaults or Site Admin Selection: One Policy/Rule active per site Action: Delete rules act only on documents Content Type Policies and List/Library Policies are ignored Document Deletion Policies

23. Delete Policy

25. Other important compliance features which are related to delete... Discover and Preserve

26. Discover and preserve with eDiscovery

29. Content stays in Exchange and SharePoint Hold entire mailboxes, SharePoint sites, or apply a query No impact to users

31. Preservation occurs synchronously Items placed in secured library in same SharePoint site Lists, feeds, documents, and pages are preserved Supports multiple holds Admins cannot delete the hold data or site Version history is preserved when an item is deleted

32. Delete  Document Deletion Policies  Site Policies  Content Type Policies  Records Center Preserve  eDiscovery  Time based In-Place Hold  Unified In-Place Hold Policy

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