1. “Budget Basics” The Series Financial Reports Business Services October 26, 2010

2. Overview How to get into FMS How to run reports Review of reports What are in the reports

3. How to Get into FMS Need electronic key Link from intranet Log-in and Password maintained by Ivo Log-in: District: 73 Password:

4. FMS General Menu Access rights can be different Changing fiscal year under “Tools” – 2011 is 2010-2011 fiscal year – Background changes when fiscal year changed Expand/Collapse menu items

5. Report Types Budget Report – Budget totals – For budget development Financial Activity Report – Under General Ledger – Provides transaction details – For researching an account

6. Financial Activity Report Date Range Restricted/Unrestricted – Generally use default “Both” Working/Revised/Approved – Defaults to “Working” – Working is most current budget – Revised is most current rolled budget – Approved is the June adopted budget

7. Financial Activity Report Report Comment – Rarely change default Page Breaks – Will go to another page for any change in selected item Accounts Preview/Queue/Exit – Use “Preview” to run and preview report – “Exit” closes the window but allows you to open another report

8. Navigating the Financial Activity Report Export Print Page navigation

9. Reading the Financial Activity Report Account Code Reference RevenuesExpenditures TF-TransferPAY-Payroll CA-Cash depositJEPR-Payroll Journal Entry UT-Use tax PO-Purchase Order PV-Pay Voucher JE-Journal Entry

10. Reading the Financial Activity Report Date Vendor Description Budget Amount Encumbered Balance

11. Budget Report Similar selection as FAR Added “Details” – Allows further breakdown of selected accounts without making a page break

12. By the Way Can use the following in all reports – “?” to fill in any digit Clear Grid Click on page breaks

13. Privacy and Security Obligation to maintain privacy Detail reports should be shredded