1. PPT on Store Purchase & Control

2. Part of Store :

3. Store and Purchase
Store Control
Material Control

4. Store and Purchase process :
Store is holding material for daily and further use
Purchase maintain the stock level and fill the daily and further requirement
Store and Purchase process :

5. Comparative Working & Vendor Finalizing
Purchase Indent
Call of Tender
Comparative Working & Vendor Finalizing

6. Purchase Order and Term Finalization
Good Receipt
Good Inspection and Quality Control

7. Deviation Working Order VS Supply
Vendor Payment
Goods Movement

8. Purchase Requisition or Indent Description of Articles
ABC COM LTD.
….. Delhi
Location :
Purchase Requisition or Indent
No.
…..
Regular
Y/N
Date….
Special
Date by which materials are required. ….
Sr No.
Description of Articles
Store Code No.
QTY Req
Remarks
Gross
Requested By ……
Department ……
Quotations invited on …..
Vendor Name
Other Detail 1 2 3
Other action…..
Sing.1
Sing.2

9. Description of Articles Terms of Delivery and Quality
ABC COM LTD.
….. Delhi
Location :
Tender Form
Indent No.
…..
Tender No ….
Dated ….
Date ….
Sr No.
Description of Articles
QTY
Price
Total
Terms of Delivery and Quality
Terms
Gross
Sing.1
Sing.2

10. Comparative Statement of Quotations Indent No. ….. Tender No ….
ABC COM LTD.
….. Delhi
Location :
Comparative Statement of Quotations
Indent No.
…..
Tender No ….
Tender Open
Dated ….
Date…
Sr No.
Description of Articles
QTY
Estimated Cost
Vendor Cost
% on Est Cost
Lower
Terms of Delivery and Quality
Terms
Remarks
Gross
Sing.1
Sing.2

11. Description of Articles Terms of Delivery and Quality
ABC COM LTD.
….. Delhi
Location :
Purchase/Work Order
To..
Vendor Name
Indent No.
…..
Tender No ….
Order No ….
Dated ….
Date ….
Sr No.
Description of Articles
QTY
Price
Total
Terms of Delivery and Quality
Remarks
Gross
Sing.1
Sing.2
Vendor

12. ABC COM LTD.
….. Delhi
Location :
Good Received Note.
Vendor Name
Order No ….
GRN No. …..
Dated ….
Date ….
Sr No.
Stock Code
Description
QTY
Price
Total
Remarks
Gross
Sing.1
Sing.2
Vendor

13. Good Inspection Report
ABC COM LTD.
….. Delhi
Location :
Good Inspection Report
Vendor Name
Order No ….
GRN No. …..
Ins. Report No. ..
Dated ….
Date. ..
Sr No.
Stock Code
Description
Received QTY
Accepted QTY
Rejected QTY
Rejection Reasons
Gross
Sing.1
Sing.2
Vendor

14. ABC COM LTD.
….. Delhi
Location :
Deviation Report
Vendor Name
Order No ….
Deviation Report No. …
Dated ….
Date. …
Sr No.
Stock Code
Description
Order QTY
Rate
Order Amt
Received QTY
Received Qty Amt
Deviation
Deviation Reasons
Gross
Sing.1
Sing.2
Vendor

15. Store Control mean insure the following point :
Store record and accounting
Timely purchase
Maintain standard level
Reorder and Day order
Reduce the high investment in stock with smooth business stock
Maintain the Bin and Bin Card

16. Maximum Stock Level Store Control Minimum Stock Level
Average Stock Level
Order Level
Order Day
Re-Order Level

17. Stock Chart

18. ABC COM LTD.
….. Delhi
Location :
Bin Card
Bin Card No….
Bin No…..
Bin Item Code…
Max Level…
Bin Item Name…
Min Level…
Bin Item AC No….
Order Level…
Date
Receipt
Issue
Balance
Remarks
GRN NO
QTY
Checking

19. ABC COM LTD.
….. Delhi
Location :
Store Accounts
Bin Card No….
Bin No…..
Bin Item Code…
Max Level…
Bin Item Name…
Min Level…
Bin Item AC No….
Order Level…
Date
Receipt
Issue
Balance
Remarks
GRN NO
QTY
Rate
Amt

20. Material control the following activates : Receipt the material
Issue the material
Purchase return & sales return
Inter office issue and receipt
Stock verification
Stock valuation

21. Production Unit Production Production Unit Finished Good
Material Control
Material Receipt
Material Issue
Balance Material
Purchase
Sales
Reprocess Receipt
Sale return
Purchase Return
Scrap
Stock Valuation
Stock Verification
Inter Office Issue
Production Unit Production
Inter Office Receipt
Production Unit Finished Good
Profit & LOSS

22. Materials/Store Requisition Description of Articles
ABC COM LTD.
….. Delhi
Location :
Materials/Store Requisition
Department…
…..
Req. No
Job No
Date ….
ID NO…..
Name…..
Sr No.
Code No
Description of Articles
Req QTY
Issue QTY
Bin Card
AC No
Remarks
Gross
Sing.1
Sing.2
Receiver

23. Purchase Rejection Note Description of Articles
ABC COM LTD.
….. Delhi
Location :
Purchase Rejection Note
Vendor No. Name
…..
Purchase Rej No…
GR NO …
Date ….
Sr No.
Code No
Description of Articles
Rej Qty
Rate
Amt
Remarks
Gross
Sing.1
Sing.2
Vendor

24. Description of Articles
ABC COM LTD.
….. Delhi
Location :
Sale Rejection Note
Cust Name Code
…..
Sale Rej No…
Bill No…
Date ….
Date….
Sr No.
Code No
Description of Articles
Rej Qty
Rate
Amt
Remarks
Gross
Sing.1
Sing.2
Cust

25. Stock Transfer Note Receipt Description of Articles
ABC COM LTD.
….. Delhi
Location :
Stock Transfer Note Receipt
Tarf From Dep Br…
…..
Trf Note No.
Tarf Req No…
Date ….
Date….
Sr No.
Code No
Description of Articles
QTY
Rate
Amt
Remarks
Gross
Sing.1
Sing.2

26. Stock Transfer Note Issue Description of Articles
ABC COM LTD.
….. Delhi
Location :
Stock Transfer Note Issue
Tarf To Dep Br…
…..
Trf Note No.
Tarf Req No…
Date ….
Date….
Sr No.
Code No
Description of Articles
QTY
Rate
Amt
Remarks
Gross
Sing.1
Sing.2

27. Method of Material issue and valuation
FIFO
LIFO
Base Price
Average Cost
Current Standard Price

28. Parveen Kumar Sharma parveengarh@rediffmail.com 9818580648
Thank You
Parveen Kumar Sharma