1. Federal Acquisition Service U.S. General Services Administration GSAXcess®: Reporting Federal Excess Personal Property Roman J. Marciniak, Jr. Special Projects Office of Personal Property Management General Services Administration June 09, 2009

2. Course Objectives  Report Property  Authorities  Types of Electronic Reporting  How to access GSAXcess®  How to access Report Property on line  How to use the toolboxes in Report Property  Definitions  Special Federal Supply Groups and Classes  How to add multiple photos  Where to get help

3. Authorities  Statute  United States Code (USC)  Title 40 USC 524  Regulations  Code of Federal Regulations (CFR)  41 CFR 102-36 -- Disposition of Excess Personal Property

4. Who? 40 USC 524 (a)(3)  “Each executive agency shall … promptly report excess property to the Administrator of General Services”

5. Who? 102-36.15  Executive agencies:  In: 50 states District of Columbia Puerto Rico Virgin Islands American Samoa Guam Northern Mariana Islands  Must report  Legislative and Judicial Branches  Encouraged to report

6. What? All excess property except -- FMR 102-36.220  Direct Transfer Property  Abandonment/Destructi on Property  Nonappropriated Fund Property  Foreign Excess Property  Scrap  Perishables  Hazardous Waste  Trading Stamps  Controlled Substances  Nuclear Regulatory Commission – Controlled Material  Property Dangerous to Public Health and Safety  Classified Items or Property Sensitive for Reasons of National Security

7. Why? FMR 102-36.210  Promote reuse by the Government  Minimize new procurement costs  Save the taxpayer money by continued use  Helps assure that information is:  Accessible  Disseminated to the widest range of reuse customers.

8. How?  Electronic Reporting  Preferred method Exception:  When items need to be removed on day of screening  Paper Submissions  Standard Form 120 Requires double processing

9. Where? FMR 102-36.230  Electronic Reporting  Send to GSAXcess®  Paper Submissions  Send the SF 120 to the GSA regional office for the region in which the property is located  Exceptions: AircraftSan Francisco, CA Civilian vesselsAtlanta, GA DoD vesselsPhiladelphia,PA FirearmsDenver, CO

10. Electronic Reporting FMR 102-36.215  Two Types  On-line You enter data on a real-time, interactive screen For agencies without a property data base  Batch For agencies with excess property records in an agency data base Data elements are arranged in a prescribed GSA record layout Records are batched Batch is FTPd to GSAXcess®

11. 1,500 Character Batch Record Layout

12. Batch Customers  Department of Defense  Department of Energy*  Department of Interior*  Department of Commerce*  National Aeronautics and Space Administration  Department of Transportation*  Department of Homeland Security

13. Home Page…… gsaxcess.gov

14. How do I get a User ID?  National Utilization Officer  U.S. Air Force's Civil Air Patrol  U.S. Bureau of Land Management  U.S. Bureau of Prisons  U.S. Bureau of Reclamation  U.S. Coast Guard  U.S. Department of Agriculture  U.S. Department of Energy  U.S. Fish and Wildlife Services  U.S. National Park Service  U.S. Marshals Service  GSA Area Property Officer  All other agencies

15. Report Property Links

17. System Populates

18. Prefill Links

19. Initial Load – Zip Code

20. After Initial Load

21. System Populates

22. Initial Load – Phone No.

23. System Populates

24. Property Type – Regular Screening

25. Property Type -- Exceptions

26. Mandatory Fields

27. Federal Asset Sales Center  Agencies must use an approved Sales Center as their sales provider for exchange/sale and surplus property  GSA  All Commodities  Throughout the United States  For All Sales Methods  USDA-CEPO  All Commodities  DC Metro Area only  Live Auctions only  If you select Waiver, then control of the item will be returned to the Agency for disposal or sale.

28. Federal Supply Groups and Classes Requiring Extra Data  Guns  1005 –thru 30mm  1010 –over 30mm-75mm  Aircraft  1510 –Fixed Wing  1520 –Rotary Wing  Vehicles  2310 – Passenger  2320 – Trucks and Truck Tractors, Wheeled  2330 – Trailers  Vessels  19  Computer Equipment  70

29. FSC 1005

30. Pop Up Window for FSC 1510

31. Pop Up Window for FSC 2320

32. Drop Down Menu for Body Style

33. Drop Down Menu for Computers – Group 70

34. Listing of Available Items

35. Hypertext Fields with Pop-Up Screens

36. CFL Decision

37. Upload Pictures

38. Requires Separate Login (866)333-7472

39. File Naming Convention  Item Control Number  1453F280040001  Follow by a letter "A through M" with exception of "I“  1453F280040001A  End with the type of file ".jpg“  1453F280040001A.jpg [the first (main) picture]

40. Picture Files on User’s Hard Drive

41. Picture Files Selected

42. Record Added

43. Get a copy for your file

44. Your File Copy

45. Modify Property Report

46. Photos are awaiting approval

47. Help Resources  Help screens available on line  Area Property Officers throughout the U.S.  Web site “http://gsa.gov/apo  GSAXcess® HelpDesk  1-866-333-7472  gsaxcesshelp@gsa.gov

48.  Help screens available on line  Area Property Officers throughout the U.S.  Web site “http://gsa.gov/apo  GSAXcess® HelpDesk  1-866-333-7472  gsaxcesshelp@gsa.gov

49. Help Screen

50. Questions