1. J.B. Speed School of Engineering University of Louisville Kentucky Energy Efficiency Program for Schools KEEPS Energy Management Toolkit Step 1 Make the Commitment Toolkit 1 C Develop a Communications Plan Facilitator Orientation

2. KPPC Kentucky’s Resource Center for Environmental Sustainability 2 7-Step Energy Management Process 1.Make the Commitment 2.Assess Performance and Opportunities 3.Set Performance Goals 4.Create an Action Plan 5.Implement the Action Plan 6.Evaluate Progress 7.Recognize Achievements

3. KPPC Kentucky’s Resource Center for Environmental Sustainability 3 KEEPS Energy Management Toolkit Toolkit 1 C Develop a Communications Plan Facilitator Orientation

4. KPPC Kentucky’s Resource Center for Environmental Sustainability 4 Communications Plan Overview Importance Components Get the Message Out

5. KPPC Kentucky’s Resource Center for Environmental Sustainability 5 Communications Plan Useful Terms Energy Management Program – system for effectively optimizing energy use to minimize costs and improve performance Stakeholder – person, group, organization or system that affects or can be affected by an organization’s actions Message – communication transmitted by words, signals or other means from one person, station or group to another Timeline – schedule of activities or events

6. KPPC Kentucky’s Resource Center for Environmental Sustainability 6 Communications Plan Prep and Instructions Audience Energy Team, District Energy Manager, Other District Stakeholders Set-up Review supplemental materials Time Prep: 30 to 60 minutes Presentation & Exercise: 60 to 90 minutes

7. KPPC Kentucky’s Resource Center for Environmental Sustainability 7 Communications Plan Toolkit Materials Energy Team Communications Plan Worksheet Communications Plan: Activities Sheet Brainwriting Worksheets (Message and Activities) Sample Fact Sheet Pen or pencil for each participant Handouts of presentation (optional)

8. KPPC Kentucky’s Resource Center for Environmental Sustainability 8 Communications Plan Toolkit Materials (cont.) Facilitator Instructions for Brainstorming Facilitator Instructions for Brainwriting Whiteboard or easel pad and markers Post-it notepads Computer and projector for presentation

9. KPPC Kentucky’s Resource Center for Environmental Sustainability 9 Resources Available for download from the KEEPS Toolkit Library www.kppc.org/KEEPS