1. 112 East Main Street Frankfort, Kentucky 40601 tel 502 223-1501 Fax 502 223-1235 www.plangraphics.com

2. An Enterprise Approach to Land Records Management WLIA Conference 2003 Annie Metcalf Janette Lovely PlanGraphics, Inc. February 13, 2003

3. Presentation Overview IntroductionIntroduction BackgroundBackground Maintenance ApproachMaintenance Approach Application DemonstrationApplication Demonstration QuestionsQuestions

4. Before GIS

5. Implementation Approach Phase 1 -- Proof of Concept(2000-2002)Phase 1 -- Proof of Concept(2000-2002) –Data Development –Support Strategic Initiatives –Application Development –System Integration and Coordination –GIS Implementation Using Outside Assistance

6. Software Configuration

7. Data Lots of digital data in various formatsLots of digital data in various formats –Genamap, AutoCAD, shape files, flat files Contracted data conversionContracted data conversion Conversion to Coverages, SQL tables and SDE layersConversion to Coverages, SQL tables and SDE layers Data ThemesData Themes

8. Applications QC applicationQC application ArcView ProjectsArcView Projects ArcIMS applicationsArcIMS applications –Standard Query –Standard Mapping Data Maintenance ToolsData Maintenance Tools

14. Implementation Phase 2 -- Extended Implementation –2002 and Beyond –Technology Transfer/Mentoring to City Staff –Support Operations, Database Maintenance, and Users –Support Strategic Initiatives with maps and products –User Training – 3 Tiers –System Integration- Govern, Fire House, Police RMS, Appraisal system –Database Improvements/Enhancements –Intranet/Internet GIS Query Application

15. City of Franklin: GIS Tangible Impact on:Tangible Impact on: –Efficiency, service levels, effectiveness –Management of growth –Increasing staff capabilities Users in every department – Daily use by over 25 staff membersUsers in every department – Daily use by over 25 staff members Latest proven technologiesLatest proven technologies Achieves early successesAchieves early successes

16. Maintenance Workflow Before GIS

17. GIS Data Architecture

18. System Integration

19. Maintenance Tools - Technology Visual BasicVisual Basic ArcGIS 8.2ArcGIS 8.2 ArcSDE 8.2ArcSDE 8.2 SQL Server 2000SQL Server 2000

20. Maintenance Workflow After GIS

21. GIS/GOVERN Integration

22. GIS/UNIVERS Integration

23. GIS/FIREHOUSE Integration

24. Relationship Between Tools

25. Startup

27. Select Parcel

28. Parcel Edits – Base & Address

29. Parcel Edits – Ownership

30. Parcel Edits - Buildings

31. Condo

32. Adjust Parcels with Condo Boundary

33. Edit Condo Boundary Attributes

34. Subdivision

35. Adjust Parcel with Subdivision Boundary

36. Edit Subdivision Boundary Attributes

37. CSM

38. Adjust Parcel with CSM Boundary

39. Edit CSM Boundary Attributes

40. ROW

41. Adjust Parcel to ROW

42. Edit ROW Attributes

43. Assessor Edits – Existing Assessment

44. Assessor Edits – New Assessment

45. Single Ownership Transfer

46. Mass Ownership Transfer

47. Building Update

48. Add a New Building

49. Link Building to Property

50. Parcel Graphic Edits

51. Building Graphic Edits