1. Effective Evaluations
January 2008
We’re all here today with a common goal – to become polished public speakers
Toastmasters gives us guidelines on how to do this through our speaking projects.
One of the best ways to understand our strengths and opportunities for improvement is by receiving feedback on your speech and speaking skills.
Toastmasters attempts this through the use of evaluations by your fellow toastmasters.
For evaluation of your speech to help you, the evaluation needs to focus on the right information and be delivered in an effective way

2. Agenda Why do we evaluate? Evaluation essentials
Before, during, after the speech
Delivering the evaluation
After the evaluation
Evaluation contents
Judging criteria
Conclusion
Today I’m cover:

3. Why do we evaluate? Reinforce the speakers strong points
Suggest ways in which the speaker can improve
Assist the development of the evaluator
Assist the development of the audience
Feedback is big part of growth process as a speaker
Evaluations assist a speakers development
Reminds speaker of their strong points. What works well and should be kept
Offers suggestions to improve in future – what can you say to help them do it better next time
Assist the development of the evaluator
How to give constructive feedback
Listen
Prepare a mini speach
Assist the development of the audience
By giving feedback, your one of the teachers for the meeting to help everyone improve their skills

4. Before the speech Show respect for the speakers preparation
Read or re-read Effective Speech evaluation, website role description
Read the speech objectives, the speech project in full and the evaluation guide
Talk to the speaker
Read previous evaluations
Make prepared list / mind map of areas of focus/goals
Important to show respect for the speakers preparation by doing some yourself.
Read the effective speech evaluation provided in your New member kit
Refer to our Nth Rise site for the role description
Provide you with some additional handouts
Review the manual project
Speech objectives
Full project
Evaluation guide
Talk to speaker
What are their habits, weaknesses goals etc
Prepared list – got an example mind map on what to look for
Also include speakers goals

5. During the speech Active listening, focus on the speaker
Record key points, related to areas of focus or others if they are significant
What are the 3 things that the speaker does really well?
What are the 3 things that will have greatest impact in making the speaker even better?
Active listening
Listen as if it is the first time you have heard this speaker
Record key points
On the list that you’ve already prepared (goals of the manual and personal ones) Write C /R next to them and any key comments
At end of speech determine which commendations and recommendations will be most helpful
Only focus on these

6. After the speech Remember timing: 3 minutes
Prepare your evaluation, written and verbal –avoid extensive notes
Personal opinion
Objective, positive and encouraging
Opening
Introductions
Body
C = Issue + Why
R = Issue + Why + How
Conclusion
Summary
Mini speech – beginning, middle and end and all your speaking skills
Introduction – relevant but short, include a review of the objectives and avoid re-telling the speech
CRC – Commend, recommend, Commend
Conclusion
Always look for recommendations (without them you are implying that the speech is perfect)
Timing – not long. You can put additional comments on the evaluation form
Remember timing: 3 minutes

7. Delivering the evaluation
Address the Toastmaster / contest Chair
Personal opinion – talk about the impact the speech had on you
I felt , I believe, In my opinion, I noticed
Establish rapport with the speaker and talk to the audience
Be clear and specific about both commendations and recommendations – avoid “that was a great speech”
No “but”s
Use examples and make suggestions
Avoid clichés – well done, great speech, I look forward to hearing your next assignment
Talk to the audience, and also speaker – don’t always talk to speaker.
Use examples Eg. Instead of saying “You didn’t use gestures” -> “When you were talking about celebrating your win, you could have REALLY expressed your excitement if you’d thrown your hands up in the air!”

8. After the evaluation Complete the written evaluation
Listen to GE’s feedback to improve evaluation skills
Return the speakers manual and ask if they have any questions or comments on the evaluation
Check for understanding
Check for areas of improvement as evaluator

9. Evaluation contest Evaluate a 5-7 minute test speech
Objectives unknown
Can take notes
All contestants leave room
5 minutes to prepare evaluation – name it
Hand notes to Contest
Get notes back when called in to give evaluation

10. Judging criteria Analytical Quality 40% Recommendations 30%
clear, focused
Recommendations 30%
Positive, specific, helpful
Technique 15%
Sympathetic, sensitive, motivational
Summation 15%
Concise, encouraging
Lights – green 2, amber 2½, red 3
Disqualification less than 1½ minutes or more than 3½ minutes

11. Judges will look for A well structured evaluation
Opening, body and close
A range of speaking techniques
Good recommendations
Rapport
Move quickly in to feedback
Clear summation
Timing

12. Conclusion Practice your evaluation skills - ABE CRC method
Leave the speaker feeling motivated to do their next assignment
Enter the competition