1. Word Processing Basics How to Create, Edit, and Print a Microsoft Word document

2. Review: File Management Part 2: Formatting Text Part 3: Tools
Contents
Introduction
Part 1: Keyboard Basics
Review: File Management
Part 2: Formatting Text
Part 3: Tools

3. What Are Word Processors? Why use Word Processors?
Introduction
What Are Word Processors?
Why use Word Processors?
Drafts
Layout
Colour
Images
Flexibility

4. Kinds of Word Processors
WordPad
Corel WordPerfect
Microsoft Word

5. Practice Moving Your Cursor
Part 1: Keyboard Basics
Tab
Caps Lock
Backspace
Keyboard Exercise
Practice Moving Your Cursor
Shift
Space Bar
Enter / Return
Arrow Keys

6. Keyboard Basics Review
Arrow Keys
Space Bar
Tab
Enter/Return
Shift
Caps Lock
Backspace

7. Review: File Management
Three Ways to Open a File
Double Click on the Desktop Icon OR
Find “Microsoft Word” on the Start Menu OR
Double Click on a Word file

8. Title Bar Menu Bar Toolbars Buttons Document: Write Here
Find the cursor
(the flashing vertical line).
Your text will appear here
when you type.
Document: Write Here

9. Part 2: Formatting Your Document
Moving Text:
Highlighting
Cutting & Pasting / Dragging & Dropping
The Clipboard
Page Setup
Font
Undo - Redo

10. Moving Text: Highlighting
Click and Hold
Drag
Lift

11. Moving Text: Cut and Paste
Highlight the Text
Go to the Edit Menu
Choose “Cut”
OR ctrl+x
Paste:
Move your cursor to where you want to put the text.
Choose “Paste”
OR ctrl+v

12. The Clipboard can hold up to 24 items
Cut or copied text goes to the Clipboard and stays there so that you can use it and reuse it
It is a way of moving text from one application to another.
The Clipboard can hold up to 24 items
If you copy a 25th item, the first item in the Clipboard is deleted

13. Under the File Menu, click on Page Setup.
You can change margins, page orientation and paper size.

14. Font
You can change the font type and size by using the Format menu and clicking on Font …
… or you can use the shortcuts in the Format toolbar

15. Did you make a mistake? Don’t panic!
Undo/Redo
Did you make a mistake? Don’t panic!

16. Undo & Repeat

17. When you are saving your file for the first time OR
Saving a File
Save vs. Save As
Use Save As
When you are saving your file for the first time OR
When your are saving your file to a new place OR
When you are saving your file under a new name
Use Save
When you have made a change to your document
OR CTRL+S
Remember: Save your file OFTEN !

18. Saving a File

19. Save your work!!

20. Part 3: Tools – Spell Checker
Finds (potential) spelling errors in your document
Compares each word against the words in the built-in dictionaries
Highlights a word if it can’t find a match
May highlight words that are actually spelled correctly because they are not in the built-in dictionary
Cannot identify a misspelled word if it correctly spells another word
E.g., from vs. form; there vs. their

21. Part 3: Tools – Spell Checker
To check your file for spelling mistakes
Go to the beginning of your document
Click the Spell Checker button in the toolbar
The Spelling & Grammar Window will appear if Word encounters a spelling problem

22. Part 3: Tools – Spell Checker
To add a word to the dictionary
Right-click the highlighted word
Click “Add to Dictionary”

23. Part 3: Tools - Printing
Print Preview
Printing

24. Shows you what your file will look like on the printed page
Part 3: Tools - Printing
Shows you what your file will look like on the printed page
Saves time and money
Process:
Go to the File menu
Click Print Preview
(See handout, p. 3)
One of the great things about Word is that it gives you the option to preview what your document will look like when you print it. You can look at this preview and if it doesn’t look how you want it to, you can make changes before printing. This saves both time and paper. It’s like building a model of a house before building the house itself. You can see if there are any problems before putting the money into the final version.
To see the print preview, go to the File menu and left click on “Print Preview.” 24

25. Part 3: Tools - Printing
Close

26. Part 3: Tools - Printing
Close

27. Part 3: Tools - Printing

28. Printing a Selection
Highlight the text you want to print
Choose “Print” from the File menu
Click on the circle beside Selection
Click “OK”

29. Final Exercise: Print Your Letter
Part 3: Tools - Printing
Final Exercise: Print Your Letter
Print Preview
Do you like the formatting?
Print
How many pages do you want to print?
Do you want to print the entire file or just a selection?