1. School of Medicine –Promotions and Tenure Jane F. Reckelhoff, PhD Chair, SOM Appointments, Promotion and Tenure Committee

2. Overview What is the process ? What is the approximate timeline? What are the criteria considered for SOM promotion or tenure? Where can I find the guidelines? Letters of recommendation MySite: CV and portfolio. What is MySite ? What is the difference between a CV and portfolio ? Help!!??

3. What is the timeline for this cycle? (Approximate) TIME LINE & ACTIVITES March 2015 Faculty identified through HR data for “time in service/rank” eligibility. Information is shared with Department Chair to validate the data. Typically 4 years in rank is necessary for promotion. Tenure—must come up in the 6 th year of service and be associate professor rank. July 1Faculty notified about their eligibility. July 1- Sept 15 Faculty meet with department chairs to discuss their eligibility; --complete/update Mysite CV and portfolio (now accessible for everyone) --identify external referees with chair and chair of Dept P&T committee. Department P&T chairs will seek the external “referee” letters and forward the letters to Ms. Dorothy Singleton. Faculty may self-nominate for promotion and will be responsible to secure referee letters, and have them sent directly to Ms. Singleton. Sept 16-Oct 15 Department P&T committee and Department Chair—write letters to the SOM-APT Committee. Upload them to Mysite Send external LOR to Ms. Singleton for her to upload into Mysite for the faculty candidate Oct 16-Jan SOM-APT committee reviews the faculty CV, portfolio and letters, votes on the faculty based on SOM P&T criteria, and submits their recommendation to the Executive Faculty Committee February 2016 Executive Faculty votes on the APT committee recommendations and forward the recommendations to the Dean of School of Medicine. Feb –Mar 2016 Dean to approve/disapprove the nominated faculty. The list of faculty approved for tenure by the Dean is then submitted to the Board of Institutions of Higher Learning (IHL) for their approval; faculty approved for promotion is also sent to IHL as a courtesy Mar –May 2016 IHL Approval (Tenure only) ; No action required by IHL on promotion list July 1, 2016Promotion and Tenure effective and updated in the Lawson and other related systems.

4. Where can I find the guidelines? http://www.umc.edu/Education/Schools/Medi cine/SOM_Faculty_Affairs/Promotions.aspx Click on “Promotions” or “Tenure” for the guidelines related to each topic

5. What are the criteria for promotion and/or tenure?

6. For Tenure Track: Faculty must have effort in all three emphasis areas of our UMMC mission*: Service Research Education One primary, two secondary emphasis areas: Example: Service primary, research and education secondary *based on IHL

7. For Non-tenure track: Faculty must have effort in at least two areas of emphasis for the UMMC mission, one primary, one or more secondary. For example: Service primary and Education secondary Service primary and Research secondary

8. What good is tenure? What does it mean ? What is the benefit ? Tenure protected salary: Associate professor: $75K Professor: $90K

9. Can you change tracks? Yes, you can change track from tenure track to non-tenure track (contact Office of Faculty Affairs by July 1, 2015) You can change from non-tenure track to tenure track You may only change tracks every 3 years If you change to non-tenure track from tenure track, you will forfeit all tenure credit time

10. Can you change percent efforts? If you have been promoted to associate professor on research/service track, can you be promoted to full professor on education track? YES, your percent efforts are determined by you and your chair based on what you do every day at UMMC

11. Letters of evaluation– whom should you ask? Faculty will consult with Departmental P&T committees and their Chair to determine who should provide letters of evaluation. Three letters are needed (at least 2 external) Person should not have a significant training, mentoring or collaborative relationship with the faculty member—e.g. no collaborative publications within the past 5 years Dept. P&T Chair will contact referees, provide the faculty member’s CV, UMMC SOM Guidelines, and “Relationship to the candidate” form, request letter. Letters from referees will be sent back to Departmental P&T Chair. Letters will be sent to the APT Committee Coordinator (Ms. Singleton) by the Dept. P&T Chair for uploading into Mysite by October 15, 2015.

12. MySite: CV and Portfolio What is MySite? Replaced Activity Insight Used as your academic “life history” Could be used as personal CV Used by UMMC and depts CV: Summary of your work and educational history. Can include portfolio information not usually on CV; e.g. RVUs Portfolio: Used for P&T —tab open to all faculty soon – will be closed for faculty in P&T process from 10/15/15 to 7/1/16. One tab for each emphasis area (service, education, research). Contains info not typically on CV

13. OMG Help! Department Chair Department P&T committee chair and members Department administrators SOM P&T Coordinator : Mrs. Dorothy Singleton (Email: drsingleton@umc.edu)drsingleton@umc.edu Office of Faculty Affairs: http://www.umc.edu/som_facultyaffs/