1. 2012 Instructional Materials Process for Bridge Year Drew Hinds and Paula Merritt Office of Educational Improvement and Innovation Oregon Department of Education 1 Oregon Process Meeting February 17, 2012

2. Purpose of the Oregon Process Meeting Provide a brief overview of the Oregon Instructional Materials Process and gather feedback and suggestions from participants about how to improve the review process. 2

3. 7-year Cycle Oregon adopts instructional materials based on categories and criteria determined by committees of educators Criteria is adopted by the State Board of Education for use in the evaluation of instructional materials 3

4. 4 Revision and Adoption Schedules for Oregon ’ s Academic Content Standards & Instructional Materials * These dates are subject to change. Standards revision work (does not apply to Common Core State Standards) generally requires 12 – 18 months for completion. Content StandardsInstructional Materials Content Area Date Current Standards Adopted by the State Board of Education Timeframe for Next Review and Revision List of Materials Adopted by the State Board* Materials in Classrooms by Social ScienceOctober 20112018 – 201920112012 Bridge Year in Support of CCSS (Math and ELA) NA 20122013 English Language Arts Common Core State Standards October 2010TBD20132014 English Language Proficiency June 2004TBD20132014 Mathematics Common Core State Standards October 2010TBD20142015 ScienceFebruary 20092015 – 201620092010 Health Education and Physical Education February 2005 September 2001 TBD20072008 World LanguagesAugust 20102016 – 201720102011 The ArtsOctober 2004TBD20052006

5. Year 1 SeptemberCriteria Committee selected 5 OctoberCommittee determined Criteria based on the adopted Common Core State Standards and Essential Skills required by the Oregon Diploma.

6. Year 2 JanuaryCriteria adopted; publishers invited to submit materials for review. February2/21/12-Notice #2 mailed to publishers with Proposal Form, Summary Form, Bid Sheet Form (See Detail Schedule for return deadlines). March3/16/12-Publishers Briefing Conference Call Meeting: 10:00 am-12:00 noon PST. If you submit a proposal, you will be sent an invitation with “call-in” details. 6

7. Year 2 (cont.) 7 April4/4/12-Instructional Materials Proposal Form 4538 due. Bid Spreadsheets due. Evaluators selected from pool and notified. May5/10/12-Publisher Invoices mailed. 5/14/12-Bid Change Deadline. 5/18/12-Instructional Materials Summary Form 4824 due. June6/6/12-Notice # 3 with Program Submission by Publisher and other information. Presentation Schedule emailed (with room numbers and time).

8. 8 July7/16 to 7/27/12-Publishers must ship presentation materials on specified dates to Western Oregon University (WOU) according to shipment rules which will be included in Notice #3. 7/16/12-Invoice payment deadline. 7/29/12-Publisher representative to WOU for technology set-up from 12:00-5:00 pm. 7/30/12 AM-Evaluator Orientation at WOU (Highly recommended for publishers to attend). Year 2 (cont.)

9. 9 8/1/12 to 8/5/12-Presentations & Evaluations Concluding Presentation: Publishers are responsible for the following before leaving WOU, concluding final presentation:  Take one set of materials to the Oregon viewing site, WOU Hamersly Library.  Remove extra materials and boxes. Year 2 (cont.)

10. 10 Year 2 (cont.) SeptEnd of September – Results notification. OctThe Instructional Materials for Bridge Year will be submitted to the State Board of Education for adoption. Dec2012 Video Caravan link due from adopted publishers.

11. Year 3 JanuaryDistricts review materials and begin selection process. 11 SeptemberDistricts must have newly adopted materials in classrooms.

12. OAR 581-011-0050 Defines instructional materials as “Any organized system which constitutes the major instructional vehicle for a given course of study, or any part thereof.” 12

13. OAR 581-011-0050 “A major instructional vehicle may include such instructional items as a hardbound or a softbound book or books, or sets or kits of print and non-print materials, including electronic and internet or web- based materials or media.” ◦ Basal instruction programs may be adopted by the State Board of Education. 13

14. Equity Criteria Provide models, selections, activities and opportunities for responses which promote respect for all people described in ORS 659.850, OAR 581-021-0045 and support program compliance standards described in OAR 581-021-0046. 14

15. OAR 581-011-0060 Requires that “…the criteria shall require instructional materials to provide fair treatment of all people and reflect our multicultural society.” 15

16. 16 National Instructional Materials Accessibility Standard (NIMAS) Submitted Materials Must Have assurance from the publishers agreeing to comply with the most current NIMAS specifications regarding accessible instructional materials. NIMAS REQUIREMENTS

17. Categories for Bridge Year 17 o Category **2- Secondary Second Languages (World Languages) Category 1- Elementary Grades K-5/6 English/Language Arts (ELA) Category 4 – Elementary Grades K-5/6 Mathematics Category 2- Middle Grades 6-8 English/Language Arts (ELA) Category 5 – Middle Grades 6-8 Mathematics Category 3 – Secondary Grades 9-12 English/Language Arts (ELA) Category 6 – Secondary Grades 9-12 Mathematics

18. ORS 337.035 The State Board of Education by rule shall establish guidelines and criteria for the review and selection of textbooks and other instructional materials to be placed on the list adopted under ORS 337.050. 18

19. OAR 581-011-0065 Criteria Committees, under the direction of the Department of Education staff, shall develop criteria to be submitted to the State Board of Education in the fall of the year preceding the adoption year. The State Board of Education shall review the criteria which will be used in the evaluation of instructional materials submitted for adoption. The Board will adopt the criteria no later than its January meeting in the adoption year. 19

20. Criteria Format Basal, Equity and NIMAS Based upon the Oregon six shifts for ELA and Literacy and Mathematics Criteria Development Tools used to identify “look-for’s” for teaching and learning 20

21. Oregon Content Standards New Common Core State Standards Structure – Fewer, more focused and coherent content standards. – Built around “big ideas” for each grade level and subject area (core standards statements). – Articulates learning progressions within and between grade levels. – Allows for more effective lesson design, focused instruction, and creation of formative assessments. – Endurance, Leverage, and Performance Success. 21

22. Overview of Oregon’s Standards Revision Process Review and revision cycle Content and assessment panels (ORS 329.045) used to develop new standards Stakeholder engagement/external partners National and international research/experts Public input on draft documents Input used to revise drafts State Board adoption 22

23. Bid Sheets From Prior Years Only “Bridge Year” materials should be listed on your bid sheet this year. To double check, you may download bid sheets from previous years at http://www.nwtd.com/oregonTextbookAdo ptionsPage.aspx This information will be reinforced at the publisher meeting March 16 th 23

24. Are there concerns from last year? 24

25. Recommendations for this year? 25

26. Closing Questions 26

27. Thank you for your feedback! http://www.ode.state.or.us/go/InstructionalMaterials http://www.ode.state.or.us/go/CommonCore http://www.ode.state.or.us/go/InstructionalMaterials http://www.ode.state.or.us/go/CommonCore http://www.ode.state.or.us/go/InstructionalMaterials http://www.ode.state.or.us/go/CommonCore 27