1. Performance indicators EU-Twinning Project – Strengthening Public Procurement in Serbia Closing Conference Belgrade, 28 November 2012 Lennart Emborg

2. Performance Indicators Purposes Improve performance -> improve procurement Set up performance indicators, in order to: –Identify problems and how they develop –Guide capacity development –Check impact of measures –Learning from good experience –Self-assessment and target setting

3. Performance indicators Approach Bottom-up approach: –Point of departure: The public procurement process –Based on existing data available to PPO –New types of data -> additional indicators

4. Performance Indicators Based on Existing Data at PPO (I) Already there: –Ratio of cancelled or nullified procedures –Use of non-competitive procedures –Number of bids in tenders –Ratio of low value procurements

5. Performance Indicators Based on Existing Data at PPO (II) Optional: –[Excessive use of a single contractor] –Absence of public notice for invitation to bid –Absence of contract award notice, when the negotiated procedure without prior notice has been applied –Absence of necessary PP-officers

6. Development Perspective: Additonal performance indicators Need for existing but external data: –Complaints from bidders –Deficient procurement planning Need for additional data: –Insufficient reporting of procurement –Correspondence between budgeted/accounted procurement and reported contracts –Inspection of actual procurement

7. Ratio of tenders with only one bidder

8. User functionalities Access to the indicators on the PP Portal: 1.Indicators in general 2.Ranking (benchmarking) 3.Self assessment

9. Access to the indicators on the PP Portal

10. General access to indicators

11. Example of output

12. Ranking

13. Example of ranking output

14. Self assessment

15. Example of self-assessment output