1. CARE Governing Board R. Aleksan (aleksan@dapnia.cea.fr)aleksan@dapnia.cea.fr CARE Governing Board Meeting, November 25, 2005 1.Introduction et objectives 2.CARE funding and general administrative matters 3.Reporting

2. Main objectives of the meeting 1.Review financial situation Status of EU funding Total costs Budget for next 18 months 2.Review organizational matters Modification of the contact 3.Agree on schedule for Annual report

3. Total costs for the 21 first months (2004+2005 till September) Total (5 years) expected costs: 35 141 200 € Total costs for past 21 months: 12 472 345 €

4. Total costs for the 21 first months (2004+2005 till September)

5. Total expected cost in 2005: 7 117 031 €

6. Summary of the financial situation EU funding Received in 2005: 4 926 997 € Funding distributed to the partners: 4 439 980 € Total received: 10 161 997 € Total distributed: 9 674 980 €

8. Total expected costs for next 18 months: 12 755 597 € Total costs requested to the EC: 5 399 171 € Budget for the next 18 months

9. Modification to the contract to be sent to D. Pasini addition of universities as co legal entities for LAL and IPNO addition of universities as co legal entities for LAL and IPNO Exemption of certain contractors from the requirement to provide Exemption of certain contractors from the requirement to provide periodic audit certificates; derogation from Article 7.2 of the model contract. Change of some participants representatives (see letter to the EC) Addition of new associates Participa nt number Organisation (name, city, country) Short name Short description (i.e. fields of excellence) and specific roles in the consortium (* indicates work package responsibilities) Associate d to Associated Institutes Center for the Advancement of Natural Discoveries using Light Emission, Yerevan, Armenia CANDLE Fields of excellence: Beam dynamics in the main linac, optic optimization, emittance preservation, trajectory correction, wake fields and impedances, beam dynamics in damping ring, non-linear and fringe field effects. Specific participation in:N1 CERN Technion – Israel Institute of Technology, Tel-Aviv, Israel Technion- IIT Fields of excellence: Beam Dynamics simulation, control system development and the integration of the two. Specific participation in:N1 CERN Stanford Linear Accelerator Center, Stanford, USA SLAC Fields of excellence: Specific participation in: N1 CERN Cracow University of Technology, (Institute of Applied Mechanics), Krakow, Poland CUT Fields of excellence: Vibration and stabilization issues, measurement and control; numerical analysis of vibration. Specific participation in:N1 CERN

10. Preliminary approval of the next 18 months work program presented by the NA/JRA coordinators by the CGB Get an approval of the plan to get the yearly report done as early as possible  December 16 th : NA/JRA coordinators send the narrative description (Final version) of the 2005 scientific work to R.A. and O.N.  January 13 th : All participant institutes send the financial tables  Justification of Costs Forms for 2005 to R.A and O.N.  Estimated costs and request to EC for the next 18 months sent to NA/JRA coordinators with copy to R.A. and O. N.  January 20 th : All participant institutes send  Form C to R.A. and O.N.  Audit Certificates to R.A. and O.N.  January 27 th : Put the final report on the CARE web  February 3 th : last (minor) corrections included in the report  February 10 th : Send report to the EC Annual Report Schedule Approval of the work done so far in CARE by the CGB