1. 9 th AWAKE Technical Board 11 March 2015

2. Actions from Last Technical Board WP laser and MPP: decide until March 2015 which compressor design will be chosen Patric: circulate final drawing of plasma cell support All: send numbers about costs and manpower by the end of Feb 2015 Janet: send current data to Gilles Lawrence, Jan, Friederike: proceed with studies on the vacuum window Lawrence, Bart, Silvia: exchange information about the position of the camera and the effect of the real optical line Rhodri, Edda, Matthew: finalize the addendum to the MoU. All: send requirements for signals/timing in the experiment until end of Feb (table has been circulated by Wolfgang Hoefle) Patric and Stefano: meet to talk about the camera timing Patric and Jan: define what can be done at GRANT with the clean tube after the fabrication at CERN Ans and RP: decide which shielding option for TSG41 should be realized BI, Marzia, Edda: sort out the BI equipment planning WP RF synchronization, spectrometer and BI: please comment on the planning schedule 2

3. Agenda 9 th TB 3

4. Preparation for the AWAKE Cost and Schedule Review, 28 April 2015

5. AWAKE Cost and Schedule Review, 28 April 2015 a.m. : presentations – Technical description – Break-down of work-packages (CERN and Collaboration institutes) – Resources Manpower Cost – Schedule – Tools to control, Quality assurance, risks – Status today p.m.: meeting of reviewers 5

6. (Simplified) AWAKE Project Lifecycle  Required Documents 6 InitializeStudyDesignBuildCommission Operate & Maintain Decommision Oct 2011 LOI June 2012 AWAKE study project March 2013 - Conceptual Design Report - Work package Description (EDMS 1272163) August 2013 AWAKE approved April 2015 Engineering specifications April 2015 Cost and Schedule Review Dec 2015 Safety file Phase 1 Phase 2

7. Engineering Specifications  Needed for Phase 1 7

8. Engineering Specifications 8

9. Engineering Specs –Vacuum System 9

10. Work Package Descriptions  Needed for Phase 2 Similar template as Engineering Specifications, but ‘lighter’. 10

11. Break-Down Structure CERN AWAKE Project Management – Planning, Safety, Resources, Integration, project QA, configuration management, layout database Coordination groups: – Coordination group proton/electron line: C. Bracco – Coordination group integration, installation, infrastructure: A. Pardons – Coordination group electron source: S. Doebert – Coordination group laser: V. Fedosseev – Coordination group secondary beam line: E. Gschwendtner – Coordination group experiment: P. Muggli Work packages: – Magnets: J. Bauche Proton line magnets Electron line magnets – Power converters: G. Le Godec – Beam instrumentation: L. Jensen, R. Jones – Laser beam line: V. Fedosseev – Electron source: S. Doebert – RF synchronization: Wolfgang Hoefle – Interlock: Bruno Puccio, Markus Zerlauth – Shielding dumps: A. Pardons – Civil engineering: J. Osborne – Cooling and Ventilation: M, Battistin – Electricity: T. Charvet – Cabling: J-C. Guillaume, G. Gros – Access: V. Rios – Fire & Gas: S. Grau – Radiation Protection: Helmut Vincke – Transport and Handling: C. Bertone – Survey: J-F. Fuchs – Ethernet: Maryse Da Costa – Controls: M. Gourber Pace – Operational SW: BE-OP – Intercepting devices: V. Vlachoudis 11 Institutes: Work packages: – Plasma cell: E. Oez, P. Muggli – SMI diagnostics: P. Muggli – Laser: J. Moody – Laser dump: P. Muggli – Electron spectrometer: L. Deacon – Accelerating structure: G. Burt – Electron line diagnostics: V. Verzilov  Who is responsible for which work package to provide documents and information for the CSR  If needed, each subsystem needs its own engineering specifications! E.g. -LLRF, RF synchronization -Electron source, powering system -Machine interlock, beam interlock -BI for p-line, BI for e-line, …

12. We need the engineering specifications/work package descriptions by  8 APRIL 2015 latest! 12