2. The University of Nottingham Attendance Monitoring 2009/10 Chris Bexton Adele SzeghalmiAcademic Services Division, Registry Ian Hamley The University of Nottingham

3. The University of Nottingm How have we got here? What is the Points Based System (PBS)? Ian Hamley, Registry What have we been asked to do? Overview of the Process Adele Szeghalmi, Registry Monitoring Attendance – Undergraduates Ian Hamley, Registry Monitoring Attendance – Postgraduates Chris Bexton, Registry Questions & Answers

4. Students must attend all teaching activities necessary for the pursuit of their studies, undertake all associated assessments and attend meetings and other activities as required by their School or the University. http://www.nottingham.ac.uk/quality-manual/study-regulations/attendance.htm How have we got here? The University of Nottingham

5. How have we got here? Since September 2005 - Postgraduate It is also expected that full-time postgraduate students will reside within reasonable travelling distance of the University in order that they may be readily available for consultation with their supervisors and be in a position to make full use of laboratory and library facilities. http://www.nottingham.ac.uk/regulations The University of Nottingham

6. How have we got here? Management Board Points Based System Working Group Senior Tutors Network Students’ Union ‘Compliance visits’ from the UKBA Schools Other universities, UUK & AUA contacts The University of Nottingham

7. What is the PBS? Five tiers: Highly skilled workers Skilled workers with a job offer Low skilled workers Students Youth mobility and temporary workers Sponsor licences, CAS Certificates and responsibilities The University of Nottingham

8. What have we been asked to do? Monitor attendance for ALL Home, Home/EU and Overseas students – September 2009 Monitor student attendance over 10 ‘expected interactions’ (circa 280k interactions per year) – September 2009 Report sponsored student ‘No Shows’ to the UKBA – February 2010 Report non-attendance of sponsored Tier 4 students to the UKBA – February 2010 The University of Nottingham

9. What have we been asked to do? For attendance monitoring and reportable to UKBA: – All sponsored students who are studying under a Tier 4 visa For attendance monitoring only: – All other students including Home & EU, part-time, distance learning courses, industrial placements, Erasmus, U21 etc The University of Nottingham

10. Acceptable Interactions – examples Lecture, seminar, tutorial, laboratory session etc Scheduled formal assessment, presentation, viva etc Formal class register Seeing an administrator, Personal Tutor, Supervisor etc Physical submission of coursework University registration Feedback session with student Reporting to the School Office Group presentations Work in progress (PGRs) Supervision meetings with supervisor (PGRs) Annual review (PGRs) NOT EXHAUSTIVE… and never will be The University of Nottingham

11. On-line Reporting System The University of Nottingham

12. Overview of the Process Data from Saturn Web Facility Withdraw on Saturn Attendance monitored Database Investigation Report to Registry UKBA informed The University of Nottingham

13. Monitoring Attendance – Undergraduates Interaction 1 2 3 4 5 6 7 8 9 10 Responsible Unit Registration School Semester 1 Exams School Semester 2 Exams Date October 2009 November 2009 December 2009 February 2010 March 2010 April 2010 May 2010 Report to Registry 14 December 2009 7 May 2010

14. Reporting to the UKBA Non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration ends - 22 October 2010 Non-attendance in S1 – 5 February 2011 Non-attendance in S2 – 1 July 2011 ***Withdrawing a student will be FINAL*** The University of Nottingham

15. Monitoring Attendance – Taught Postgraduates InteractionResponsible UnitDateReport to Registry 1RegistrationOctober 2009 2SchoolOctober 2009 3SchoolNovember 200914 December 2009 4SchoolDecember 2009 5Semester 1 AssessmentsFebruary 2010 6SchoolMarch 20107 May 2010 7SchoolApril 2010 8Semester 2 AssessmentsMay 2010 9SchoolJuly/August 20101 October 2010 10SchoolSeptember 2010 The University of Nottingham

16. Monitoring Attendance – Research Postgraduates InteractionResponsible UnitDateReport to Registry 1RegistrationOctober 2009 2SchoolNovember 200914 December 2009 3SchoolDecember 2009 4SchoolFebruary 2010 5SchoolMarch 20107 May 2010 6SchoolApril 2010 7SchoolMay 2010 8SchoolJune 2010 9SchoolJuly/August 20101 October 2010 10SchoolSeptember 2010 The University of Nottingham

17. Reporting to the UKBA for Postgraduates PGRs and non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days Non-registered students (September start) – 10 working days after registration - 22 October 2010 Non-attendance in S1 – 5 February 2011 Non-attendance in S2 – 1 July 2011 Non-attendance in Summer –24 October 2011 ***Withdrawing a student will be FINAL*** The University of Nottingham

18. Advantages of Monitoring Compliance with external statutory requirements & continued recruitment of international students Attendance is strongly correlated with academic attainment (Newman-Ford et al, 2008; Paisey & Paisey, 2003) Increased communication with our students Increased pastoral provision for our students

19. The University of Nottingham General Issues… Suspensions, withdrawals & transfers Debtors Changes in course duration (repeat study, re-sitting a stage etc) Continued sponsorship of failing students?

20. The University of Nottingham Key Contacts The Registry o attendance-monitoring@nottingham.ac.uk attendance-monitoring@nottingham.ac.uk o FAQs on Registry’s web pages The International Office Student Services o Academic, Financial & Disability Support o Cripps Health Centre o Counselling

21. Attendance Monitoring Web Page http://www.nottingham.ac.uk/academic-office/studentregistry/attendancemonitoring.htm The University of Nottingham

22. Questions… ?