1. Chapter 16: Import/Export

2. ©The McGraw-Hill Companies, Inc., 2004 2 of 23 Import/Export Importing translates data from other programs into a format that Peachtree can use. Exporting copies Peachtree data into a format that other programs can read and use.

3. ©The McGraw-Hill Companies, Inc., 2004 3 of 23 Software Objectives, p. 603 Export information from Peachtree to a word processing program. (In this chapter, Microsoft Word 2002 is used.) Select the customer list from Bellwether Garden Supply to export. Save two files.

4. ©The McGraw-Hill Companies, Inc., 2004 4 of 23 Web Objectives, p. 603 Use your Internet browser to go to the book’s website at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Complete the second exercise in Part 4−Women’s Business Center. Use a word processing program to write summaries of the websites that you visited.

5. ©The McGraw-Hill Companies, Inc., 2004 5 of 23 Peachtree Tips Peachtree Tips The word processing program used to illustrate Peachtree’s exporting feature is Microsoft Word 2002. You may use any word processing program that supports ASCII to complete Chapter 16. You export data from Bellwether Garden Supply in Chapter 16.

6. ©The McGraw-Hill Companies, Inc., 2004 6 of 23 Backing up Chapter 16 Disk Backup Name KB Page Nos. 18 of 18 A:\customer.csv 28 KB 609 A:\customer.lst 611 TOTAL KB 56 KB

7. ©The McGraw-Hill Companies, Inc., 2004 7 of 23 Chapter 16 topics 1. Software objectives and web objectives, p. 603 2. Files, Records and Fields, pp. 605-606 3. Getting started: Exporting, pp. 606-611 4. Importing, pp. 611-612 5. Internet activity, p. 612 5. Summary and Review, pp. 612-613 a.Going to the net, p. 613 b. Multiple-choice questions, pp. 613-615 c. Exercise 16-1, p. 616 d. Exercise 16-2, p. 616 e. Chapter 16 index, p. 617

8. ©The McGraw-Hill Companies, Inc., 2004 8 of 23 Getting Starting: Exporting, pp. 606-607 Open Bellwether Garden Supply. (In this chapter data is used from the Exercise 6-2.ptb backup file). Select File, then “Select Import/Export.” Highlight “Customer List.” This screen is shown at the top of page 607. Click on the “Export” icon.

9. ©The McGraw-Hill Companies, Inc., 2004 9 of 23 Customer List, p. 607-608 The “Export” icon was selected in step 5 on p. 607. Step 6 on p. 608 instructs you to click on the “Fields” tab, then.

10. ©The McGraw-Hill Companies, Inc., 2004 10 of 23 “Fields” tab, p. 608 The button was selected. (See step 6 on page 608.) Click on the “Options” tab. Read the “Comment” boxes on page 608.

11. ©The McGraw-Hill Companies, Inc., 2004 11 of 23 A:\CUSTOMER.CSV, p. 609 Put a disk in drive A. Complete step 8 on page 609. Click on.

12. ©The McGraw-Hill Companies, Inc., 2004 12 of 23 Save As, p. 609 After selecting the button (step 9, p. 609), the “Save As” screen appears. Type Customers in the “Name” field. Click on. Complete steps 11, 12, 13, and 14 on p. 610.

13. ©The McGraw-Hill Companies, Inc., 2004 13 of 23 MS Word screen, p. 611 This screen appears after completing the steps on page 610. Complete steps d. and e. on page 611.

14. ©The McGraw-Hill Companies, Inc., 2004 14 of 23 Importing, pp. 611 and 612 Read pages 611 and 612.

15. ©The McGraw-Hill Companies, Inc., 2004 15 of 23 Glossary of Terms Chapter 16

16. ©The McGraw-Hill Companies, Inc., 2004 16 of 23 Importing, 603 Importing translates data from other programs into a format that Peachtree can use.

17. ©The McGraw-Hill Companies, Inc., 2004 17 of 23 Exporting, p. 604 Exporting copies Peachtree data into a format that other programs can read and use.

18. ©The McGraw-Hill Companies, Inc., 2004 18 of 23 Files, p. 604 Files are a group of related records; for example, customer files and journal files.

19. ©The McGraw-Hill Companies, Inc., 2004 19 of 23 Records, p. 604 Records are a group of fields that contain information on one subject; for example, the general journal, purchase journal, cash disbursements journal, sales journal, or cash receipts journal.

20. ©The McGraw-Hill Companies, Inc., 2004 20 of 23 Fields, p. 604 Fields are an individual piece of data; for example, invoice numbers, account numbers, debit amount, credit amount.

21. ©The McGraw-Hill Companies, Inc., 2004 21 of 23 ASCII, p. 606 ASCII is a acronym for American Standard Code for Information Interchange. It is one of the standard formats for representing characters on a computer. Most word processing, spreadsheet, and database programs can read ASCII files.

22. ©The McGraw-Hill Companies, Inc., 2004 22 of 23 Internet Activity, p. 612 1 Go to the book’s website at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 2 In the “Student Center” list, link to Internet Activities. 3 Link to WEB EXERCISES PART 4. 4 Complete the “Women’s Business Center” exercise. Read steps 1-4. 5 Follow the steps shown on the book’s website to complete this Internet activity. 6 Using a word processing program, write a brief summary of what you find. Include all appropriate website addresses.

23. ©The McGraw-Hill Companies, Inc., 2004 23 of 23 Going to the Net, p. 613 Access Peachtree’s 25 th anniversary article at www.peachtree.com/pressroom/pr_25th_anniversary.cfm 1. Why is Peachtree Software celebrating more than 25 years in business? 2. Where was Peachtree Software first sold? 3. What milestone occurred in 1980? 4. What is Peachtree’s Internet accounting or Application Service Provider software called?