1. WEEK FIVE SEMINAR Raquel S. Cummings

2. Seminar Agenda  Week Four Grading  Bell Ringer – Typing Exercise  Orientation to Word Processing A, B, and C  Language Arts  Using Commas  Proofreading  Conducting a Meeting  Week Five Assignments  Questions?

3. Week Four Grading  I am completing the Week Four Grading.  Looking good!  Please stay on top of your assignments, it is very easy to fall behind.  Remember, there is no extra credit for this course, so please try to get as many points as possible on each assignment.

4. Bell Ringer – Typing Exercise  I think that you will find this to be really fun! (5 minutes)  Typing Master – PacMan Typing Master – PacMan  Click Start Game  Click Start  Type the letter that coorespond to the direction you want to go. What was your score?

5.  Pl ease have your textbook ready.  Type “Yes” when you have it in front of you.

6. Word Processing Orientation  You have already began working in Part 2 of your textbook.  Part 2 began an orientation to Word Processing, along with email basics.  You will still have the same type of active exercises:  Paced  Progressive  Sustained  Combined with the above exercises, you will also basic word processing commands to help improve your keyboarding.

7. Word Processing Orientation – A -- Label each part of the Word 2007 screen Type your answers now Where did you find your information?

8. Word Processing Orientation – A -- 1. Office Button 2. Quick Launch Bar 3. Ribbon 4. Scroll bar 5. Status Bar 6. View Toolbar

9. Word Ribbon Instead of drop down menus, displayed from the Menu Bar, Word 2007 displays functions and tasks in the Ribbon The Ribbon is displayed when you click on a Tab. Each Ribbon will have a Dialog Box Box Launcher on the bottom right side. Look at page 8 in your Word 2007 Reference Manual Tab Dialog Box Launcher

10. Quick Question  What is the mini-toolbar? A. The information that displays when you click on the Dialog Box Launcher. B. The toolbar that displays in Print Preview. C. The pop up menu that displays when you select text. Please type your answer now.

11. Answer! The mini toolbar is the small toolbar that displays whenever you select text. Is it difficult for you to view the mini-toolbar? Why?

12. Keyboard Shortcuts  Tell me what function is assigned to the when you following keyboard shortcuts: a. CTRL+S b. CTRL+C c. CTRL+V d. CTRL+X e. CTRL + W

13. Answers  Tell me what function is assigned to the when you following keyboard shortcuts: a. CTRL+S = Save b. CTRL+C = Copy c. CTRL+V = Paste d. CTRL+X = Cut e. CTRL + W = Close  Do you have a keyboard shortcut that you would like to share with the class?  Look at the back page of your manual for more Keyboard Shortcuts.  Why would be important to know these shortcuts when you start your career?

14. Undo and Redo  Undo and Redo, if they are not already, will quickly become your friends!  Undo: Undo the last function/task/keyboard combination that you just finished.  Is there a limit to Undo?  Look at page 26 in your Word Manual.

15. Commas and Sentences  Use commas before and after a name used in direct address.  Direct address means speaking to someone directly.  Good night, Mary Ellen, sleep tight.  Ladies and Gentleman, we have ourselves a winner.  Avoid sentence fragments.  No: Need more time to complete the assignment.  Yes: I need more time to complete the assignment.

16. Run-on Sentences  Avoid run-on sentences.  No: Mary is a great baker, she can even back key lime pie, cinnamon rolls, and chocolate cookies from scratch.  Yes: Mary is a great baker, she can make many desserts.

17. Virtual Field Trip  Comma Usage Clip Comma Usage Clip  This is such a cute video about comma usage. :o)  What are your thoughts?

18. Virtual Field Trip #2  More Commas (Quick Clip)  Comma Clip #2 Comma Clip #2  What are your thoughts

19. Virtual Field Trip # 3  Captain Cluck – Commas Captain Cluck – Commas  What are your thoughts?

20. Let’s try this Language Arts Exercise! Tell me where the mistakes are.  You must be certain, Sean that every email message is concise nd complete. In addition, Sean, use a clear subject line The subject line describes briefly the principal content of the email message. You should use a direct style of writing use short lines and paragraphs. The recipient of your email message will be more likely to read and response to a short message Than a long one. Your reader will be grateful for any writing techniques That save time. Another thing you should do, Sean, is to include an appropriate closing. your reader should know immediately who wrote the message.

21. Answers  Below is the corrected text: You must be certain, Sean, that every email message is concise and complete. In addition, Sean, use a clear subject line. The subject line describes briefly the principal content of the email message. You should use a direct style of writing. Use short lines and paragraphs. The recipient of your email message will be more likely to read and response to a short message than a long one. Your reader will be grateful for any writing techniques that save time. Another thing you should do, Sean, is to include an appropriate closing. Your reader should know immediately who wrote the message.

22. Proofreading  Let’s talk about the importance of proofreading.  First, let’s discuss common spell/ grammar check mistakes.  Form instead of from  Two instead of to  Spell check will not always catch errors in word usage -or-  You will have incorrect words because you just clicked “change” in the spell check.  This is where proofreading by reading comes in.

23. Proofreading methods  What proofreading methods to you use?  Do you spell/grammar check, then read over it?  Do you ask someone else to look over it for you?

24. Proofreading method  Any method you use…just be consistent.  Consistency helps to cut down on errors  Letting someone else look over your work is always a great idea  A “fresh set of eyes” will help to find common errors tha you might overlook.

25. Conducting a Meeting  When conducting a meeting, planning ahead is always a good thing!  Who needs to attend? Including significant contributors and decision makers

26. Conducting a Meeting  Prepare an agenda Distribute to attendees a few days beforehand  Set the location and time.  Need any audiovisual equipment?  Refreshments…always a good thing, if appropriate.  Check room temperature, lighting, anything to make the attendees more comfortable.

27. Virtual Field Trip #4  There are so many examples of How To run a meeting, but not as many that show you how NOT to run a meeting. :o) Here are 2  How NOT to Run A MeetingHow NOT to Run A Meeting  A Meeting Drowned in Chaos! A Meeting Drowned in Chaos!  What are your thoughts?

28. Remember to Practice!!  Also, remember to complete all Active Exercises to receive full points each week.  A good rule of thumb is to go in order and not miss a lesson.  Always click MY GDP in the GDP if you want verification it was completed.  Clicking NEXT will help to save the information.

29. Any questions?  If you have any questions, let’s go over them now.  If not…I will see you next time!  Good evening! Have a great weekend.