1. NMSU IT Enterprise Software Project Structure
Presented by: Pamela Jeffries, Assistant Director
ICT Project Management Office

2. Background
Project Management Office (PMO) created as a department within ICT Enterprise Application Services (EAS)
Current Scope – Provide centralized guidance and support of IT Enterprise Software Projects
Key Functions:
Streamline project requests
Foster better prioritization of projects
Manage the project portfolio
Provide project management standards
Perform project management functions

3. Background (cont’d)
Project Evaluation & Prioritization (PEP) Committee established – Meets every 2 weeks
Primary Functions:
Evaluate project requests
Make decisions on project priorities
Determine impacts on the current project portfolio
Present project impacts to NMSU Executive Level Management and seek resolution on project conflicts

4. PEP Committee Structure
Operational Units

5. Value Added
Centralized coordination of IT Enterprise Software Projects
Minimize duplication of effort and product purchases
Define common sets of requirements as a University
Early definition of project scope leads to:
Fewer false starts
Fewer out of scope situations
Fewer scope changes

6. Value Added (cont’d) PEP Committee is key
Increased client involvement on projects
Increased collaboration between client offices
Increased awareness of overall project priorities
Better Planning = Better Projects

7. Expected PEP Committee Outcomes
Encourage business needs to be formulated and submitted early on
Better planning and decision making
Improved customer satisfaction
Encourage utilization of the Banner System
System of record
Reduction in data entry
Phase out shadow systems

8. Expected PEP Committee Outcomes (Cont’d)
Create policy for the evaluation / selection of new software products (i.e. third party vendor packages)
IT / Purchasing engaged early in the process
Business needs defined
Client offices / NMSU needs met
Reduction in cost and resources
Encourage NMSU Executive Level Management involvement in the process
Brief on projects at Vice President meetings as needed
Participate in project conflict resolution as needed

9. Questions Pamela Jeffries, Assistant Director ICT Project Management Office More information: