1. Indiana University Foundation Policies & Procedures Sheila Decker, Executive Director, Administration CATS Meeting September 22, 2004

2. Administration Account Administration Services Account Maintenance Gift Agreements Gift Administration Deposits Recording & receipting of charitable gifts Accounts Payable Disbursements Transfers between Foundation accounts

3. IU vs. IUF Policies Correlation between IU and IUF policies Why is it important to consider both?

4. Understanding IUF accounts EXPENDABLE vs. ENDOWMENT

5. Understanding IUF accounts EXPENDABLE the donor has indicated that both their gift and any associated investment earnings received may be used to support the purposes of the gift. ENDOWMENT Lasting gift to the University by donor Only earnings can be spent Only donor can restrict funds into perpetuity

6. How can funds be used? Must adhere to donor intent Refer to Gift Agreement Understanding IUF accounts

7. Gift Agreement What is it? A legal document outlining how the gift will be used, responsibilities of the Foundation and school or department, as well as, a means to provide for alternate use of funds if needed. Understanding IUF accounts

8. Account Manager & Supervisor Responsibilities: Oversee account activity Review monthly account statements Authorize transactions Disbursements Deposits Transfers Ensure compliance with donor intent Supervisory Role

9. Check requests require 2 signatures (the manager and supervisor) Attach original invoices or receipts Specify business purpose of event/expense Provide scholarship recipient information Disbursements

10. Donor Intent Fund Types (expendable vs. endowment) 32 & 38 expendable, 37 endowment Flexibility of Gift Agreement Language Compliance Issues Signature Cards-Alternate Signers TOP 10 LIST

11. Web Access to Information Other Income Deposits Lockbox Dormant Accounts Donor Endowment Statements TOP 10 LIST

12. QUESTIONS? Notes: Account Services 5-6336 (Melinda & Cheryl) **** Visit the Extranet at iufbusiness.iu.edu