1. Worksheets Copyright 2006 South-Western/Thomson Learning

2. Screen 2 Workbooks and Worksheets A workbook is a file in Excel A worksheet is one section in a workbook A worksheet contains  Columns indicated by letters (A, B, C)  Rows indicated by numbers (1, 2, 3)  Cells indicated by letter and number (B2) Click the mouse or tap the RIGHT ARROW key to continue.

3. Screen 3 Excel Window Column Row Cell: intersection of a row and a column Formula bar Column heading Row heading Worksheet tabs Click the mouse or tap the RIGHT ARROW key to continue.

4. Screen 4 Worksheet Guidelines Worksheet title  ALL CAPS  Bold  12-point or 14-point font  Center across data  Leave one blank row after Worksheet title Click the mouse or tap the RIGHT ARROW key to continue.

5. Screen 5 Worksheet Guidelines Column heads  12-point or default font  Bold  Center alignment Data in cells  Default or regular 12-point font  Align data appropriately Column heads Data in cells Click the mouse or tap the RIGHT ARROW key to continue.

6. Screen 6 Worksheet Guidelines Center worksheets horizontally Center worksheets vertically or use a 2-inch top margin 2" top margin Click the mouse or tap the RIGHT ARROW key to continue.

7. Screen 7 Formulas Equations that perform calculations on values in a worksheet Begin with an equal sign Appear in the formula bar while results appear in the cell Formula in formula bar Result of formula in cell Click the mouse or tap the RIGHT ARROW key to continue.

8. Screen 8 Functions Predefined formulas that can be used to perform calculations Examples  AVERAGE finds the average of numbers  COUNT counts the numbers in a cell range  MIN finds the smallest number in a cell range  MAX finds the largest number in a cell range  SUM finds the total of numbers in a cell range =AVERAGE(B4:G4) Formula with function Click the mouse or tap the RIGHT ARROW key to continue.

9. Screen 9 Clearing Cells To clear the content or formats in a cell  Go to the cell or select several cells  Choose Edit, Clear  Choose All to clear contents and formats Formats to clear only formats Contents to clear only contents Click the mouse or tap the RIGHT ARROW key to continue.

10. Screen 10 Copying Data To copy data  Select the cell(s) and click Copy  Move to the new location and click Paste To copy data using the fill handle  Click and drag over adjacent cells to which you wish to copy  Release the mouse button Click the fill handle and drag over cells Release the mouse and data will be copied to cells Click the mouse or tap the RIGHT ARROW key to continue.

11. Screen 11 Column Widths To change the column width  Click and drag the column heading border Click and drag a column heading border  Set an exact width in the Column Width box Choose Format, Column, Width Enter a number for the column width Click the mouse or tap the RIGHT ARROW key to continue.

12. Screen 12 Inserting and Deleting To insert a row or column  Click Insert on the menu bar  Choose Row or Column To delete a row or column  Select the row or column  Choose Edit, Delete Click and drag over row headings to select rows Click the mouse or tap the RIGHT ARROW key to continue.

13. Screen 13 Sorting Data Arranging data in a particular order  Ascending order (1 to 10, A to Z)  Descending order (10 to 1, Z to A) To sort worksheet data  Choose Data, Sort  Enter the criteria in the Sort box Select to leave out title and column heads Click the mouse or tap the RIGHT ARROW key to continue.

14. Screen 14 Review 1.In Excel software a.A worksheet can contain several workbooks b.A workbook can contain several worksheets c.A worksheet is a file Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

15. Screen 15 Review 1.In Excel software A workbook can contain several worksheets Click the mouse or tap the RIGHT ARROW key to continue.

16. Screen 16 Review 2.In an Excel worksheet a.The worksheet title is shown vertically in a column b.Rows are identified by letters c.A cell is the intersection of a row and a column Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

17. Screen 17 Review 2.In an Excel worksheet A cell is the intersection of a row and a column Click the mouse or tap the RIGHT ARROW key to continue.

18. Screen 18 Review 3.In a worksheet a.The worksheet title should be aligned at the left b.All the data in the rows should be in a bold font c.The column heads should be centered and in bold Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

19. Screen 19 Review 3.In a worksheet The column heads should be centered and in bold Click the mouse or tap the RIGHT ARROW key to continue.

20. Screen 20 Review 4.In an Excel worksheet a.Rows can be inserted or deleted b.Rows can be inserted but not deleted c.Columns can be deleted but not inserted Click the mouse or tap the RIGHT ARROW key to continue. Read the question and decide which answer you think is correct. Click the mouse to see the correct answer.

21. Screen 21 Review 4.In an Excel worksheet Rows can be inserted or deleted Click the mouse or tap the RIGHT ARROW key to continue.

22. Screen 22 Review 5.A worksheet should a.Be centered horizontally on the page b.Have a 1-inch top margin c.Have a 3-inch bottom margin Read the question and decide which answer you think is correct. Click the mouse to see the correct answer. Click the mouse or tap the RIGHT ARROW key to continue.

23. Screen 23 Review 5.A worksheet should Be centered horizontally on the page Click the mouse or tap the RIGHT ARROW key to continue.