1. Excel Web App
By: Ms. Fatima Shannag

2. Overview of Spreadsheet
Electronic Spreadsheet: is a computer program that allows the user to enter numbers and text into a table with rows and columns.
Excel is an example of electronic spreadsheet programs.
The extension for Excel file is .xlsx

3. Create A new Document using Excel Web App
Open
Enter your username and password.
Click on Create then select Excel workbook.

4. The User Interface Title bar Ribbon Formula Bar Column Heading
Active Cell
Row Heading
Sheet tab

5. Basic Definitions: Workbook: is a file containing related worksheets.
Worksheet: is the area which you will work in. it’s divided into rows and columns. Columns identified by a letter and rows identified by a number.
Cell: it’s the intersection between a row and a column.
Active cell: recognized by its black outline. Data is always entered into the active cell.
A cell reference identifies the location of a cell or group of cells in the worksheet. Sometimes referred to as a cell address, it consists of the column letter and row number that intersect at the cell's location.
Formula bar: displays the content of the active cell, used for entering and editing data and formulas.
Sheet tab: displays the name of the worksheet.

6. Using AutoFill
AutoFill: enables you to copy the contents of a cell or cell range to continue a series using the fill handle.
The fill handle is the small green square in the bottom right corner of an active cell

7. Select cells or range of cells
Range: is a group of adjacent or contiguous cells.
Two cell addresses separated by a colon ( : ) represent a range.
Example: C3:D7
To select a range: drag from the upper left cell to the lower right cell.
B2:C6

8. Working with Worksheet
Insert sheet:
Delete sheet:
Select the sheet that you want to delete
2. Click on Insert
1. Click Home tab
3. Click Insert Sheet
2. Click on Delete
1. Click Home tab
3. Click Delete Sheet

9. Working with Worksheet
Rename Sheet:
Right click on the sheet
Select Rename option
Type the new name
Hide/Unhide sheet:
To hide a sheet:
Right click the sheet tab
select hide from the menu.
To unhide a sheet:
Right click any sheet tab and select unhide from the menu
select the sheet you need to unhide.
Tip: Double click on the sheet tab to rename a sheet

10. Working with Worksheet
Move Sheet:
Drag the sheet to the new location.
Or right click the sheet tab you want to move and select Reorder to display the dialog box.
Select the sheet that you want to put the moved sheet before.

11. Inserting Multiple Rows and Columns
Click in the column or row where you want to insert a new column or a new row
From Home tab – Cells group, select the insert icon
Select Insert Columns or Insert Rows OR
Right click the column (letter) or row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu.

12. Deleting Multiple Rows and Columns
Select the rows or columns to delete
From Home tab – Cells group, select the Delete icon
Select Delete Columns or Delete Rows

13. Deleting Cells Select the cell/s you want to delete
From Home tab – Cells group, select the Delete icon
Select Delete Cells and Shift Left or Delete Cells and Shift Up

14. Adjusting Column Width
To display the entire data in a spreadsheet, it’s required to increase the column width
AutoFit: adjusting the column width according to the size of the text
You can do that by: positioning the pointer on the vertical border between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border.
1. Move mouse pointer on column
2. Click and drag the mouse pointer

15. Formatting Cells Fill Color Wrap Text Borders Text Alignments
Merge and Center

16. Formatting Cells Borders:
Select the cell range
From Home tab click on Borders icon
Select an appropriate border from the list
Wrap Text: can be used when the text is too long, to make all of it visible by displaying it on multiple lines, without changing the width of the column.
Merge and Center: is used to join selected cells into a larger cell and centers the contents in the new cell.

17. Clear Formats or Contents or both
From Home tab – Editing group
To clear the format of the selected cells
To clear both (content and format) of the selected cells
To clear the content of the selected cells

18. Sort Data
Sorting: Allows you to arrange the selected data into ascending or descending order.
From Home tab – Editing group, click on sort
Excel has two types of sorting:
Sort Ascending (smallest to largest).
Sort Descending (largest to smallest).

19. Numeric Format
You should apply number formats based on the type of values in a cell, such as applying either the Accounting or Currency number format to monetary values.

20. Numeric Formats To Increase Decimal
To apply 1000 separator (Comma style)
To Decrease Decimal
To apply currency style
To change the category of number format
To apply percentage style

21. Using Formulas
A formula is an expression that performs calculations on data contained in a worksheet
A formula begins with the equal sign (=)
A formula uses arithmetic operations to perform calculations
Examples:
=A1+B5
=F7*3

22. Cell References in Formulas
It is better to use cell addresses in formulas versus actual data, so if the data changes, Excel will recalculate the result
Example: If cell A1 contains the value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1

23. Using Functions
Function: is a prewritten formula that performs calculations automatically.
A function begins with the equal sign (=) followed by the function name and arguments in parentheses.
Example: =SUM(A1:A3)
The basic functions in Excel are:
AVERAGE arithmetic mean
MIN minimum value
MAX maximum value
COUNT number of values in range
SUM calculates a total
IF logical function

24. Insert Function
Click Insert Function (located before the Formula Bar) or click Insert Function form the Insert tab
Select the required function from the list
Click here to display function dialog box
Click here to display function dialog box
Select a Function
Syntax and description of selected function

25. The IF Function
The IF function returns one value if a specified condition evaluates to TRUE, or another value if it evaluates to FALSE.
Syntax: =IF(logical_test, “value_if_true”, “value_if_false”)
logical test: any value or expression that can be evaluated to TRUE or FALSE.
value_if_true: the value that you want to be returned if the logical test argument evaluates to TRUE
value_if_false: the value that you want to be returned if the logical test argument evaluates to False

26. Designing the Logical Test
The logical test is built from the logical operators.

27. Excel Error Messages

28. Charts A chart is a visual representation of numeric data.
To insert chart:
Select the range of data cells.
From Insert tab – Charts group, choose one of the chart types (ex: Column)

29. Column Charts
A column chart: is used to show comparisons between items of data
Column height indicates value
Chart area
Plot area
Value axis (Vertical axis)
Category axis (Horizontal axis)

30. Bar Chart
A bar chart: is  column charts that have fallen over on their side

31. Line Chart
A line chart: is used to show trends over time

32. Pie Chart
A pie chart: is used to show percentages

33. Changing the Chart Type
To change the chart type:
Select the chart by clicking on it.
From Chart tab – Change Chart Type group, select the new chart type.

34. Chart Elements Chart Title Axis Titles Legend Data Labels Data Table
Axes
Gridlines

35. Chart Elements