1. 27TH QUARTERLY REVIEW MEETING OF FINANCE CONTROLLERS AT BHUBANESWAR,ORISSA. 27TH QUARTERLY REVIEW MEETING OF FINANCE CONTROLLERS AT BHUBANESWAR,ORISSA. Field Visit Report of Team-II Date 29.10.10

2. Team Members Arunachal Pradesh, Arunachal Pradesh, Assam, Assam, Delhi, Delhi, Haryan, Haryan, Orissa, Orissa, Rajasthan, Rajasthan, Shri Ved Prakash,Consultant(Disbursement),TSG, Shri Ved Prakash,Consultant(Disbursement),TSG, Dr.Anamika Mehta,consultant(,Monitoring),TSG, Dr.Anamika Mehta,consultant(,Monitoring),TSG, Shri P.R.Mahapatra,Representative of Orissa, Shri P.R.Mahapatra,Representative of Orissa, Shri P.K.Swain, Representative of Orissa. Shri P.K.Swain, Representative of Orissa.

3. Formation of subgroups &Distribution of Works Andhara Pradesh, Assam&Arunacal Pradesh-SG-I Andhara Pradesh, Assam&Arunacal Pradesh-SG-I Maintenance of Books of Accounts (Cashbook,ledger,Journal,PassBook, Cheque IssuRegister& Bank Reconciliation Statement) Delhi &Haryana –SG-II Delhi &Haryana –SG-II Maintenance of Required Registers (Stock Register, Asset Register, Minutes of Meeting) Orissa& Rajasthan-SG-III Orissa& Rajasthan-SG-III Procurement Procedure, Advance Register, Adjustment of Advances&Submission of UCs.

4. Places of visit District:-Khurdha District:-Khurdha BRC Jatni,Jaanla BRC Jatni,Jaanla Jaanla Nodal UPMES, Jaanla, Jaanla Nodal UPMES, Jaanla, Sailabala UPS, Near Tamando; Sailabala UPS, Near Tamando;

5. BRC JATNI, JAANLA BRC C is in position. BRC C is in position. No BRPs available at present. No BRPs available at present. Having 15 CRCs & 158 Schools are under its control. Having 15 CRCs & 158 Schools are under its control. Teachers Training programme is being organized by Resource Group Members finalised by the DPC. Teachers Training programme is being organized by Resource Group Members finalised by the DPC. 5 days teachers training programme on Primary science was conducted and 47 participant each of 3 batches were completed and achieved 675 man days. 5 days teachers training programme on Primary science was conducted and 47 participant each of 3 batches were completed and achieved 675 man days.

6. BRC JATNI, JAANLA. BRC JATNI, JAANLA. OBSERVATIONS OBSERVATIONS Joint signatory SB a/c No.003505 of UCO Bank is in operation. Joint signatory SB a/c No.003505 of UCO Bank is in operation. The pass Book was updated upto 25/10/2010. The pass Book was updated upto 25/10/2010. Bank Reconciliation prepared upto sept/10. Bank Reconciliation prepared upto sept/10. Manual on FM & P available at BRC. Manual on FM & P available at BRC. Advances were adjusted and unspent balances refunded to DPO. Advances were adjusted and unspent balances refunded to DPO.

7. MAINTAINANCE OF BOOK OF ACCOUNTS AND REGISTER Cash book not closed on daily/monthly basis. Cash book not closed on daily/monthly basis. The entries in cash book was not authenticated. The entries in cash book was not authenticated. The entries in the Stock Register are also not authenticated. The entries in the Stock Register are also not authenticated. Signature of the recipient of materials was not obtained. Signature of the recipient of materials was not obtained. Name of the supplier/source of item from where they have received is not recorded in the stock register. Name of the supplier/source of item from where they have received is not recorded in the stock register. Fixed Asset Register Maintained. Fixed Asset Register Maintained.

8. JAANLA NODAL UPMES, It is having classes from I to VII. It is having classes from I to VII. Total enrollment of the school is 448. Total enrollment of the school is 448. Total number of teachers 11 ( Male-2, Female-9) Total number of teachers 11 ( Male-2, Female-9) Sri Bidyadhar Sahoo, the head master of the school is a state & national awardee running the school excellently Sri Bidyadhar Sahoo, the head master of the school is a state & national awardee running the school excellently Separate toilet for girls,Ramps, and Bala elements are available in the school. Separate toilet for girls,Ramps, and Bala elements are available in the school. The students and teachers are in proper uniform. The students and teachers are in proper uniform.

9. SAILABALA UPS TAMANDO (BIJIPUR) The teachers are maintaining daily lesson plan record. The teachers are maintaining daily lesson plan record. Bank Reconciliation statement prepared upto Sept/10. Bank Reconciliation statement prepared upto Sept/10. UCs submitted regularly. UCs submitted regularly. The cash book entries are not authenticated. The cash book entries are not authenticated. Interest earned is not refunded or adjusted. Interest earned is not refunded or adjusted. Stock and assets register are maintained. Stock and assets register are maintained.

10. SAILABALA UPS TAMANDO (BIJIPUR) 1.The school is having Class VI & VII only. a)Out of 112 students 94 students were present. b)Out of 5 sanctioned teachers, 3 are in position Cash book not closed daily/monthly. Cash book not closed daily/monthly. Separate cash book maintained for each interventions. Separate cash book maintained for each interventions. The entries in the cash book are not authenticated. The entries in the cash book are not authenticated. Joint signatory SB a/c is opened at Gramin Bank. Joint signatory SB a/c is opened at Gramin Bank. Display board not available. Display board not available. Fixed assets register maintained. Fixed assets register maintained. Stock register maintained. Stock register maintained. Resolution book available. Resolution book available.

11. SAILABALA UPS TAMANDO (BIJIPUR) Internal audit not conducted. Internal audit not conducted. TLM grant received on 18/10/10,but not disbursed. TLM grant received on 18/10/10,but not disbursed. Interest earned amounting Rs.11,169.00/- not refunded/adjusted against the grants for the current year. Interest earned amounting Rs.11,169.00/- not refunded/adjusted against the grants for the current year.

12. SUGGESTION The BRPs are to be positioned at the BRC for proper conduct of teacher training. The BRPs are to be positioned at the BRC for proper conduct of teacher training. The VEC manual need to be reviewed for maintaining of single cash book every year. The VEC manual need to be reviewed for maintaining of single cash book every year. The internal audit of the accounts of VEC to be conducted on con current basis. The internal audit of the accounts of VEC to be conducted on con current basis. The cash book entries are to be authenticated. The cash book entries are to be authenticated. The interest amount to be adjusted/refunded to the DPC. The interest amount to be adjusted/refunded to the DPC. Display Board is to be provided to the schools for ensuring social audit. Display Board is to be provided to the schools for ensuring social audit.

13. Thanks