1. Msunduzi Museum Presentation to the Portfolio Committee on Arts and Culture Tuesday, 21 April 2015 1

2. OVERVIEW OF MSUNDUZI AND NCOME MUSEUMS 2

3. Msunduzi Museum is a Cultural Institution in terms of the Cultural Institutions Act 119 0f 1998 as amended. 3

4. VISION The Msunduzi and Ncome Museums will strive for an excellent cultural experience. 4

5. MISSION The Msunduzi and Ncome Museums will actively preserve, promote and present our cultural heritage to benefit nation building and social upliftment. 5

6. Ncome and Msunduzi Museums Ncome Museum was a Legacy Project established in 1997 in terms of The Cultural Institutions Act as amended in 1998. Msunduzi Museum used to be a Voortrekker Museum which was established in 1912 as a colonial project. 6

7. Ncome Museum and its location Ncome Museum is situated within the Nqutu Municipality, North of Kwazulu-Natal Province. It is situated 350kms away from Pietermaritzburg where the Msunduzi Museum is situated. The nearest town is Dundee which is about 40kms away. The Bloodriver/Ncome river separates the two institutions which is The Bloodriver Monument and Ncome Museum. Bloodriver Monument is administered by Voortrekker Monument in Pretoria which is an independent body. Ncome Museum on the other hand receives a grant from the Department of Arts and Culture. 7

8. Background Both Msunduzi and Ncome Museums were established on distinct ideological premises. Interestingly, these two facilities have one common thing, that is, a promotion of heritage through the forging of a new nation and identity which was precipitated by the 1838 war between Voortrekkers and Zulus. The 1838 conflict ensured that only one perspective was heard at the expense of the other. Therefore the construction of Ncome Museum and Monument facility in 1998 ushered in the era of the beginning of critical and constructive engagements. Since these two facilities were founded around common theme or historical events, it therefore became historical proper to place the new facility – Ncome museum under the curatorship and the Council of the well-established facility –Msunduzi Museum. However this arrangement was meant to be on short term basis, it was intended to enable the national Department of Arts and Culture to deposit Ncome funds using the Msunduzi museum account which was already linked to the Department’s financial system. 8

9. Background At the time of this arrangement, the Department was finalising the capital works programme for Ncome Museum. This capital project was supposed to have been undertaken during the financial years 2004/2005 and 2005/2006. It was for the construction of the hall, library, offices, tourist accommodation, staff accommodation, footbridge and access road. The department had during the mentioned period set aside R 6.2 million for the project. Due to financial constraints, economic recession and the number of projects that the Department of Arts and Culture had to deliver the project did not occur during the period 2004 to 2010.However in 2010 the project took off and an amount of +- R40 MILLION was allocated which is way above the initial budget. Phase two project was completed during 2012/2013 financial year and opened by His Excellency, President J.G Zuma on 16 December 2014. 9

10. Ncome Museum Management When the then Department of Arts, Culture, Science and Technology prepared documents for the future of Ncome Museum, they indicated the possibility existed that the Msunduzi Museum would take charge of the facility. As a result of the said arrangement, the Msunduzi Museum Council became the accounting authority of the Msunduzi and Ncome museums and the Director became an accounting officer of both institutions. Notwithstanding the above, at the workshop held at Durban on 30 June 2000 to discuss the KZN Flagship, the Department of Arts and Culture’s Deputy Director General Prof Musa Xulu said that the museum council was not responsible for the Ncome but the Department was, this was in contrast to what the then Director General of the Department Dr Rob Adam who had informed the then museum director Dr Pols that the Council of the Voortrekker Museum was in control of Ncome Museum until such time as a flagship for KwaZulu-Natal was established. However the council took a principle decision to be in charge of the site until a flagship was established which has not yet occurred (Council Minutes, 13 July 1999 and 14 July 2000). 10

11. Ncome Administrational and financial management The above arrangement meant that the funding for the Ncome museum was to be channelled through the Msunduzi museum’s account for management. All the income and other financial transactions and purchases of Ncome Museums are approved by the Msunduzi Museum. Both institutions are subject to audit and this is normally done by the Auditor-General’s office. Presently the two institutions share the following: 1.The Council 2.The Director Two institutions will require additional staff in order to provide the service presently provided. Ncome museum will require staff to assist with additional administrative, financial and professional responsibilities including that of a Council and the Chief Executive Officer/Director, Chief Financial Officer, Senior Administration Officer, Exhibition Officers, Public Relation and Fundraising Staff. 11

12. Part A: Strategic Overview 1.Updated Situational Analysis 1.1Performance Delivery Environment The museums will continue to strive to: 1. The Museums, in terms of its SWOT analysis that was recently done, was able to identify that its strengths is on their locations and both have ample parking spaces. Ncome Museum with its rural location is able to attract mainly international visitors whilst Msunduzi Museum with its urban location is able to attract both local and international visitors. Furthermore facilities are also used by the public for their events at a nominal rental fee and these facilities are also used by the entity to provide training and workshops as part of its outreach programmes to assist communities to realise the economic benefits of producing arts and crafts. 2. The museums will continue to strive to: a. Conserve the collections held in trust for the nation, according to international museum standards. In line with the Department’s key outcome 12b. 12

13. b. Further research them, increase its collections via systematic, planned programmes and provide publications for the public. This is in line with outcome 14: Social Cohesion and Nation Building. c. Plan and implement exhibitions based on its collections for the use of the country’s citizens and international visitors. This is in line with outcome 14: Output 5, 6 and 7: Nation Building and National identity, Citizen Participation and Social cohesion. d. Develop and implement educational programmes in line with national and provincial educational curricula in order to provide social upliftment and nation building. e. Have partnerships with other museums, tertiary institutions and individuals. 13

14. 3.These objectives will be striven for in order to fulfill: The needs of society at large, educational institutions and the tourism industry. This is in line with the Department’s outcome 5 and outcome 7. In support of the Mzansi Golden Economy (MGE) program the entity will make the space available to local artists, crafters and heritage practitioners, encouraging them to contribute significantly to the growth of the economy. Crafts flea markets and the utilization of our facilities by performers will contribute immensely into the MGE program. 14

15. These objectives will be striven for in order to fulfil: Deepen democracy and active citizenship participation. -Organising Social Cohesion conferences -Public lectures -School debates and talks -Exhibitions and displays -Collections 15

16. Constitutional Mandates Section 31 of The Constitution of the Republic of South Africa of 1996, Chapter 2 : Rights of persons belonging to a cultural, religious or linguistic community is applicable to the museums. The Constitution of the Republic of South Africa of 1996: Schedule 4 (Functional areas concurrent national and provincial legislative competence: Cultural matters) and Schedule 5 (Functional areas of exclusive provincial legislative competence : Part A ). 16

17. Legislative Mandates The Msunduzi Museum (Incorporating the Voortrekker Complex) and Ncome Museums were established in terms of the Cultural Institutions Act of 1998 as amended. Additional pieces of legislation which guide these institutions include the Public Finance Management Act 1 of 1999 as amended and Treasury Regulations, the Labour Relations Act of 1995, the Basic Conditions of Employment Act, The Employment Equity Act, the Policy of Preferential Procurement Framework Act, No 5 of 2000, the KZN Heritage Act as well as the Constitution of South Africa. This legislation requires the museum to: a) Collect, conserve and manage its collections on behalf of the South African nation b) Carry out research and make this available to the public c) Through exhibits and public/educational programmes make collections accessible to the public d) Provide a heritage based service to other museums and the public at large e) Adhere to approved financial and labour practices 17

18. Policy Mandates The White Paper on Arts, Culture and Heritage of 1996 is the guiding policy document for the Museums. The Museums activities are in line with the Department of Arts and Culture’s Outcome 14 targets : “Nation Building and Social Cohesion”, The National Development Plan’s Chapter 15 : “articulates eloquently what needs to happen regarding Nation Building and Social Cohesion” and the Medium Term Strategic Framework of the department. The museums project will strive to foster nation building, citizenship participation and social cohesion. 18

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20. Revenue and Expenditure Estimates 20

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24. Risks: i) Out-dated computers, viruses and unintegrated computers. The museum intends to purchase newer versions of equipment, install antivirus software and integrate computers into one system. ii) Inability to improve communication and dissemination of information. The museum intends to complement administration staff by employing a temporary staff member in case of sudden death or extended leave. iii) Inability to reconcile bank statements, implement and monitor policies through loss of life and extra load. 24

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30. Subprogramme 7.2.1: Research, Information management, Curation and conservation of collections Strategic objectiveCollections (preservation of national heritage), research programmes into culture and heritage and a library service. Objective statementTo research national heritage and culture, increase and broaden the museum item collection and manage/preserve it according to accepted, set professional standards and provide a library service. Research 10 projects to result in publications or exhibitions (5 Msunduzi and 5 Ncome). Publish 10 official museum publications (Msunduzi & Ncome) Hold 5 conferences (Msunduzi & Ncome) Hold 10 lectures/dialogues (Msunduzi) and 2 (Ncome) Carry out 10 collecting trips/events (Msunduzi & Ncome) To provide a library/information service during the week. Baseline10 research projects were undertaken in 2014/2015 164 items collected through purchases and donations in 2014/2015 192 Library material collected through purchases and donations in 2014/2015 1 Journal was printed in 2014/2015 JustificationDevelop representative collections that are managed according to professional standards. Through research and collecting to gather and preserve heritage and make knowledge more accessible. Through the library service provide access to information. LinksGoal 1 Programme 2: Business Development Strategic objectives: Enhanced development, protection and preservation of the nation ’ s culture and heritage. Enhanced social cohesion and nation building. Improved access to information. 30

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43. Successes a)Museum is continuously being transformed – staff and exhibitions and new name. b)Has a unique, well preserved and growing collection. c)Has well preserved historic buildings. d)Has a committed staff. e)Ncome Museum and Blood River Heritage site have been linked by a RECONCILIATION BRIDGE and Ncome facilities which were opened by the President, Mr Jacob Zuma. f)Hosted successful conferences and talks. g)Traveling exhibitions have been going out to libraries and schools. h)Successful collaborations with other institutions i.e. National Department of Arts and Culture, Provincial Department of Arts and Culture,Correctional Services Department and Municipalities. 43

44. Challenges a) Audit Outcomes (Qualification-Fixed Assets). The institution is of the view that the assets less than capital threshold of R2500 in rand value are not material in relation to nett carrying value of assets as disclosed in the annual financial statements. b) Relative to the size of the institution and staff we are underfunded. c) Msunduzi and Ncome Museums have in recent years been supplied with additional buildings, but no additional staff or funding to administer/fully utilise them. d) Road to Ncome (+/- 40km) is gravel and difficult to utilise and leads to drop in visitor numbers. e) National Treasury has steadily been increasing compliance requirements i.e. GRAAP 103. To fulfil these requires additional expense and time commitment. f) Msunduzi Museum is not Disabled friendly, no funding to add lifts etc. g) Lack of funding for security cameras lead to greater risk of theft. h) Visitor figures are dropping due to accessibility difficulties caused by the Taxi rank. i) Department of Public Works not quick to attend to logged requests. j) Distance between Msunduzi and Ncome Museum. k) Staff turnover (Education section). l) Reconciliation Bridge (Blood River side was padlocked). 44

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46. Tourism impact, job creation, rural development a) The museum had 4 interns b) A total of 15 craft/skills workshops and herbal workshops were held. Community members received training c)Museums marketed in various ways including internet and Facebook. d) Annual dance festival and other events held at Ncome with prizes which are won by local community members. e) Temporary casual staff are employed as need arises. f) Community support i.e craft market, acquisitions from community. g)Both museums have internet café or library facilities which can be utilised by the community. 46

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48. Thank you 48