1. The Be federal e-procurement action plan Jean-Pierre Gennotte Federal Service e-procurement FPS Personnel & Organisation

2. Agenda Introduction Federal action plan Roadmap e-proc Vision & strategy Management of the e-procurement The project E-Notification Conclusions

3. Introduction 1999 : Initiative MOD 2000 : Federal project 2002 : e-Notification : www.jepp.bewww.jepp.be Project e-procurement –Action plan

4. Federal action plan e-procurement Approved by the Government on 28 oct 2004 3 axis –Management of the e-procurement on federal level –Roadmap –Evolution in the short term One tool for all the federal entities

5. Be Roadmap Our vision The federal action plan The aim of e-procurement The modules The existing situation –The legislation –The expectations & the needs Entreprises, Administration –Some figures –Mapping of the IT market –e-Procurement in the EU The contractual strategy Planning Budgetary Analysis Conclusions & Proposals

6. Vision and strategy Buy better, sell better Modular approach, step by step COTS & customisation Upgrades XML schemes Different backoffices

7. Objectives Efficiency and effectivity of the procurement processes Administrative simplification Improvement of competition Improvement of transparency Customer satisfaction –Companies –Buyers

8. Management of the e-procurement Global responsability –FPS Personnel and Organisation (P-O) 3 levels of management Government strategic group –P-O, ICT, Fin, Budget, Defense, Chancellerie, Justice Federal Sercice e-procurement –Central body User Group

9. e-Procurement federal service Design, procure and implement an e- procurement tool for all the federal authorities –Definition, design –Contracts –Implementation –Training & helpdesk –Info campaign –… Advise the Be Public Procurement Committee Usergroup Roadmap

10. E-Invoicing (Payable) E-Catalogue (E-Cat) Joint E-Procurement NEED BDA JOCE Publication Bid Deposit Contract Notification Request GO Publication RFP Evaluation Contract Award Tendering procedure OrderingACKCatalogue Framework contract DocumentInvoice Simple Invoice Acceptance Request Acceptance Report Invoice Payment - Step 1 Payment - Step 2 E-notification JEPP1 E-tendering E-awarding

11. Planning

12. Cooperation with the other levels of authorities Regions and communities e-Gov agreements –E-Procurement On going discussions Federal level: –Reference International Cooperation?

13. E-Notification

14. Conclusions Federal action plan e-Procurement federal service Step by step approach Challenge Paperprocedure untill?