1. IAC Presentation August 13, 2008 R. Scott

2. Today’s Topics  Context & Scope  Timeline  Description of Opt-in Process  Description of Services  Communications  Support and Training  Sunset for existing Webmail December 2, 20152IAC Presentation

3. Context & Scope  Simla (and holly) Undergraduates Applicants Primary focus for GA for CSU  Lamar Graduate Students Faculty and Staff December 2, 20153IAC Presentation

4. Timeline  Fall 2008 Opt-in Target audience – Simla users Anyone with eID can opt-in  December/January, 2009 Wholesale migration off of Simla December 2, 20154IAC Presentation

5. The Opt-in Process  Mail.rams.colostate.edu Authenticate (using eID) If Simla user, then ○ Google account created (in real time) Create First.Last@rams.colostate.edu aliasFirst.Last@rams.colostate.edu Forward Simla email to Google mail ○ Prompt to migrate email to Google space ○ Populate ARIES class schedule into GA default calendar ○ Send ‘Welcome’ message If not Simla user, then ○ Google account created (in real time) ○ Create First.Last@rams.colostate.edu aliasFirst.Last@rams.colostate.edu ○ Send ‘Welcome’ message December 2, 20155IAC Presentation

6. Moving from Webmail to GA  Processes and documentation exist for: Downloading contacts from Webmail Uploading contacts to Google Does not include groups December 2, 20156IAC Presentation

7. Service Description  Email Web-based – Google application IMAP/POP/mobile access ○ Requires managing separate password ○ mail.rams.colostate.edu  Calendar Multiple calendars ○ User controls access and combined views ○ ‘Courses’ calendar contains class schedule December 2, 20157IAC Presentation

8. Service Description (con’t)  ‘Software as a Service’ (SaaS) documents Word processing, spreadsheets, presentations ○ User-controlled access  Sites Template-based websites ○ User-controlled access December 2, 20158IAC Presentation

9. Student Communications  RAMweb – September 8  RamFYI – Week of September 8  Press release for Collegian  Feedback gahelp@colostate.edu Comment drop-box at mail.rams.colostate.edu December 2, 2015IAC Presentation9

10. Support & Training  User Support: http://mail.rams.colostate.edu http://mail.rams.colostate.edu Links to Google-maintained documentation for each application Links to local FAQ CTSS staff training in progress  Administrator Support: 24x7  Faculty/staff training: After opt-in period Launch at PDI, January 2009 December 2, 2015IAC Presentation10

11. Sunset of Existing Webmail  Fall, 2008 Those who manage local mail servers provide web-based access (including lamar) Provide links on webmail.colostate.edu to those services Process for saving contacts lists exists  February, 2009 Retire current webmail application Webmail.colostate.edu will exist for the foreseeable future as pointer to local web-based mail servers December 2, 201511IAC Presentation

12. A Huge Thanks  The students (particularly, UTFAB)  Randy Miotke, ACNS  Shawn Becker, ACNS  Kevin Swab, ACNS  Jeff Ruch, ACNS December 2, 2015IAC Presentation12

13. Questions  Are welcome! December 2, 201513IAC Presentation