1. Google Docs Rocks! Google Documents for Librarians Computerside Chat Southwest Iowa Library Service Area February 11, 2008

2. Today’s session What, Why and How of Google Docs Demo Practice (if time!)

3. What is Google Documents? Online workspace Word processing, presentations, spreadsheets Invite collaborators to share: Viewing documents Editing documents

4. Google Docs in the Library? Advantages Work on docs from any computer with Internet connection Collaboration—multiple editors, simultaneously Changes/edits are seen by everyone immediately Automatically saves Can “revert” to previous versions Disadvantages Some limitations on export formats

5. What might it be used for? Newsletter—share the authorship! Co-authored blog posts County budget presentation; each library contribute Develop/revise procedure manual Develop agendas for meetings Collaborative projects—organize, manage Committee work Keep your own documents “handy” for access from any Internet computer

6. How does Google Docs work?

7. Google Docs Bare Bones Get Documents In Edit Documents (shared editing, if desired) “Get Documents Out” to use (publish, save, distribute…)

8. First things first…

9. Docs Home

10. Get Documents In New (create in Google Docs) Upload (from your computer) E-mail in (as attachments)

11. New document

12. Editing a document Edit by yourself Invite collaborators View only -OR- Edit

13. Share a document

14. Edit a document

15. Previous Revisions…

16. Spreadsheets

17. Discussing a spreadsheet

18. Presentations

19. Getting Documents Out Print E-mail Export (save to computer, etc.) Publish

20. Formats (export/save to computer) Documents: html, rtf, Word, Open Office, pdf, text Spreadsheets csv, ods, html, pdf, xls, txt Presentations pdf

21. Organization in Google Docs

22. Other features E-mail documents to your Google Docs (Upload—scroll down to see unique e-mail address for your Google Docs) Post docs to a blog (RSS feeds of your public Google Docs)

23. Some Numbers… 10 people can edit a document or presentation at one time, 50 can edit a spreadsheet at one time Limits: 1000 documents per account 1000 images per account Docs: up to 500 KB each Presentations: 10 MB from computer 2 MB from the web 500 KB via e-mail Spreadsheets: up to 1 MB

24. More resources This chat’s support page: http://www.swilsa.lib.ia.us/CE/computerside Karen Burns kburns@swilsa.lib.ia.us quiltlibrarian on Yahoo, MSN, AIM