1. Power of Collaboration in Health Care June 6, 2007 - About the Workgroup - Initial Study and Report - Software Feature Overview - Screen Shots of the System The Home Page, Login and Welcome Page Secured Member Area Communication Portal Document Library Presentation to the Health Care Learning Institute Presented by the East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007 Presentors: Leslie Roth East Central Michigan RSA for Health Care Mark Nichols Spicer Group, Inc. Gay Showalter Bay Regional Medical Center Cindy Lehr MidMichigan Community College Leslie J. Roth, LLC rothleslie@charter.net rothleslie@charter.net (989) 860-8991 Dennis J. Brieske, LLC djbrieske@chartermi.net djbrieske@chartermi.net (989) 245-2173 Mark A. Nichols markn@spicergroup.com (800) 833-0062 markn@spicergroup.com For more information contact:

2. About the Workgroup The East Central Michigan RSA for Health Care was formed by the Saginaw, Midland, Bay Michigan Works and consists of: Health care employers – including hospitals and long-term care facilities Colleges, universities and training providers Organizations spanning 19 counties within Michigan that have involvement within the database. See the map on the next page. The workgroup was formed to tackle the demanding problems within the health care industry. Clinical scheduling in Nursing was just one item that was identified as being an important area for improvement. Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007

4. Initial Study and Report A national study of the clinical placement bottleneck was completed as a first step in this project. Many systems, workgroups, consortiums and processes were studied. The results identified that the automation of Clinical Scheduling produces a 10-20% increase in clinical opportunities. As a result of this study and many workgroup member comments, a request for proposal for a clinical scheduling and calendaring database was developed. Spicer Group responded to the RFP and joined the workgroup as a development partner in November 2005. Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007 Automating clinical scheduling increases clinical opportunities. Why? New clinical opportunities and requests get posted within the system by the scheduler. Quickly gets the word out to everyone. Identifies areas that are underutilized. Saves our schedulers an enormous amount of time. More time allows increase in research, planning and communication. More time allows for innovative ideas. More time increases the possibilities of new clinical opportunities.

5. Software Features The project development partners spent considerable time and effort in planning a system that met the needs of all of the workgroup members. The most important features identified within the system include: 100% Internet-based Communications Portal Guest Area – Sharing of Data Printable as Calendars or Spreadsheets Calculation of Clinical Contact Hours Real-Time Editing and Sharing of Data Identifying Open Clinicals Identifying Clinical Requests Export of all data for independent use Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007 100% Internet Based The clinical calendaring software is located at http://www.clinicalplacement.org http://www.clinicalplacement.org Recent program expansion allows for other workgroups / consortiums within the state or nation to be added System utilizes web based technology Secured properly and can be accessed anywhere with an Internet connection

6. Communications Portal Contact Information (email, phone and fax) for: Health Care Partners Workgroup Members Department / Unit Managers Educational Partners Workgroup Members Instructors Project Development Partners Technical Support Information Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007 Document Library Printable PDF Reports of: Clinical Calendar PDF Clinical Spreadsheet (Daily List View) Calendar Filtering Five step process for advanced calendar filtering. Guest Area for Data Sharing

7. Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007 Calendaring System  Calendar of data includes several different graphic layouts, including: Monthly Weekly Daily Table / Spreadsheet  Calendar is real-time / instant: Changes and updates of data are instant. Workgroup members are in complete control of their own data and updates. Health Care Partner enters the clinical events (meeting dates, number of students, etc.). Educational Partner fills in half the data (instructor, course, etc.).

8. Screen Shots of the System The Home Page, Login And Welcome Page Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007

9. The Home Page, Login and Welcome Pages http://www.clinicalplacement.org System allows for multiple workgroups / consortiums.

10. The Home Page, Login And Welcome Pages The welcome page is the gateway to your workgroup or consortium. If your organization is in two workgroups or consortiums, both will be available on this page. Displays announcements Displays available clinicals Displays requested clinicals

11. The Home Page, Login and Welcome Pages Guest Area: - Calendar Filtering - Communications Portal - Document Library Workgroup/Consortium News Secured Member Area

12. Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007

13. Secured Member Area Workgroup Home Page Semester Calendars: - By Year and Semester - By Department Clinical Openings Calendar Clinical Request Calendar Maintenance - Add or Edit Floors - Add or Edit Contacts Downloads - Access Database - Download of ASCII formatted data

15. Secured Member Area Table View of Calendar Data How contact hours are calculated within the system: A. Time of Clinical: 1400-2130 = 7.5 Hours B. Number of Days Clinical Event Meets = 14 C. Number of Students = 10 A + B + C = Contact Hours 7.5 x 14 x 10 = 1050 Contact Hours

16. Secured Member Area Editing Calendar Data Clinical Events can Occur: - Weekly - Bi-Weekly - Tri-Weekly Event dates can be: - Added - Removed - Time Changed

17. Communication Portal Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007

18. Communication Portal Workgroup Member Home Page

19. Communication Portal List of Workgroup Members

20. Communication Portal Workgroup Member Contact Information

21. Document Library Presentation to the Health Care Learning Institute East Central Michigan RSA for Health Care Power of Collaboration in Health Care - June 6, 2007

22. Document Library Workgroup Member Home Page

23. Document Library PDF calendars and spreadsheets for workgroup members

25. Document Library PDF Spreadsheet

26. Document Library PDF Calendar