1. National PTA Standards of Affiliation (an SOA required training)

2. By the end of this presentation you will… Understand the purpose of the Standards of Affiliation Know the requirements of the Standards of Affiliation Learn how to comply with the Standards of Affiliation Know what happens during non-compliance phases Know how changes are made to the Standards of Affiliation

3. What are the National PTA Standards of Affiliation?

4. SOAs are in place to ensure PTA Affiliates: Align with National PTA’s mission and values Maintain good business practices Comply with applicable federal laws Create and support local units to fulfill National PTA’s exempt purposes Effective, well-run affiliates = Success for all

5. Who is Responsible for Keeping your Congress in Compliance with SOA?

6. 6 Key Pieces of the SOA Documentation Entitlements of PTA Affiliates in Good Standing Organizational Standards of Affiliation Standards of Affiliation Non-Compliance Procedures SOA Reporting SOA Tracking at a Glance

7. Entitlements of PTA Affiliates in Good Standing Use of National PTA service marks (PTA and PTSA) in conjunction with name of affiliate Use of official PTA and PTSA logo Use of PTA membership database programs and activities Collection of membership dues Chartering of new units and/or other constituent associations

8. Entitlements, con’t… Naming delegates to National PTA’s annual convention Access to exclusive National PTA resources, training, technical assistance and other services Opportunity to submit resolutions to National PTA for considerations Funding to attend National PTA meeting/events

9. Entitlements, con’t… Benefits or rewards from national sponsors and participation in sponsorship/members benefits programs Eligibility for grants and/or program participation funds Representation by National PTA at affiliate’s annual meetings/conventions/events Participation in National PTA awards program, including Reflections

10. Review of the Organizational Standards and the Standards Requirements

11. What is Due When?... Part I – One-Time Only Standard Part II – Annual Standards Part III – Monthly Standards Part IV – Affiliate Records

12. Part I – One-Time Only Standard Articles of Incorporation

13. Part II – Annual Standards Bylaws * Branding 990 Form Financials (compiled, reviewed, or audited) Membership Extension Plan Legislative Priorities * Cultural Diversity & Inclusivity Policy & Plan SOA Required Trainings * Note: All policies and plans are to be approved by the State Board.

14. National PTA Recommends the Following with regard to Financials: Form FiledGross Receipt Threshold Off YearElection Year 990≥$200,001Independent Audit 990 - EZ≥$50,001≤ $200K ReviewIndependent Audit 990 - N≤$50,000Compilation

15. Levels of Assurance, defined Independent Audit: conducted by external, independent, qualified accountant Review: less assurance, conducted by external, independent, qualified accountant. Compilation: no assurance of verifiability, preparer need not be independent or a qualified accountant.

16. National PTA can perform compilations… Does your congress qualify?

17. If your congress meets the following, National PTA can help… Files a 990N Is not a recipient of a grant that requires an audit Has not detected nor suspected fraud Does not maintain either a 403(b) or any other form of employee retirement fund Does not hold more than $250K of investments as an endowment fund

18. Part III - Monthly Standards Dues Outstanding Balances Contacts

19. Part IV - Affiliate Records Policies Record Retention Meetings

20. One Additional SOA requirement to remember... Annual financial review/audit IRS form 990/990 EZ or 990 N Bylaws List of Elected officers Membership Reports and dues PTA Affiliates shall require each constituent organization to meet their affiliation requirements:

21. Easy way to Monitoring Your Progress

22. Tools to Help You Succeed Sample Membership Extension Plan Sample Diversity and Inclusion Policy and Plan Frequently Asked Questions

23. How is SOA Documentation Submitted? All documentation must be received via email Send all documentation to: soa@pta.org and to your NSR’s email address soa@pta.org

24. What happens if a congress does not comply?

25. Non-Compliance Procedures I.Notification Phase II.Intervention Phase III.Probation Phase IV.Restructuring Phase

26. How and when are Changes made to the Standards of Affiliation?

27. SOA Changes… SOA requirements are periodically reviewed by the National PTA Field Service Committee Field Service Committee makes recommended changes to the National PTA Board on an as needed basis All recommended changes are reviewed and approved by the National PTA Board of Directors Most recent update was made November 2013

28. Standards of Affiliation Policy Online http://www.pta.org/members/content.cfm? ItemNumber=3124 http://www.pta.org/members/content.cfm? ItemNumber=3124

29. To Review…… What is your state PTA’s fiscal year? When are the due dates for the required SOA documents? Does your state PTA delegate authority to submit documentation to a specific individual(s)? What happens if….??