1. New Faculty Academy Academic Advisor Training Fall 2015 Dr. Barbara Cobb Coordinator of Academic Advising Professor, English Coordinator, Liberal Arts (multidisciplinary) Major bcobb@murraystate.edubcobb@murraystate.edu msu.advising@murraystate.edumsu.advising@murraystate.edu The Advising Committee, comprised of academic advisors from the colleges and schools at Murray State University, serves as the steering and advisory committee for Murray State University Academic Advising.

2. The mission of Murray State University Academic Advising is to provide academic advisors and students with the resources they need to promote student academic success. MSUAA provides:  academic advisor training, both “live” and online  the Academic Advising website, with resources and training for students and academic advisorsAcademic Advising website  academic advising support for students and academic advisors Advising Committee 9/2015

3. Advising Model at Murray State “Blended Decentralized”  CHFA – all advising by faculty, discipline-specific  JCSET – almost all advising by faculty, discipline- specific  BCOB – CUBA Advising Center + faculty advising  COEHS – Undergraduate Advising Center + faculty advising  SONHP and HSOA– advising by faculty ALL faculty members “advise” as teachers, mentors, career/professional advisors

4. Our campus: Admissions Retention Office Mills Multicultural Center Curris Center Career Services Undeclared Majors Program Women’s Center Counseling Services Applied Sciences Student Support Services Blackburn, 2 nd Floor Waterfield Library Racer Writing Center Racer Oral Communication Center Student Disability Services Student Health Services Wells Hall Honors Program Tutoring Transfer Center Lowry Center Registrar’s Office Financial Aid Sparks Hall Bursar Student Affairs Institute for International Studies Study Abroad Woods Hall Testing Center Housing Stadium

5. Student Admissions Retention Office Student Affairs Student Support Services Student Disability Services Office of Multicultural Affairs Tutoring Center for Academic Success Counseling Center Career Services Women’s Center Housing Connecting Resources to Students Academic Advising Quick Links

6. www.murraystate.edu/advising

7. 3 Major Advising Seasons  Fall: Before Advanced Scheduling (mid-October - early November)  Spring: Before Advanced Scheduling (mid March - April)  Summer: Summer Orientation – May-July (trainings Apr & June)

8. for Winter Term November 2 nd click HERE for timetable note: ALL can register on this date at either 8 am or 8:30 am for Spring 2016 November 9 th -13 th click HERE for timetable Nov 9 th is reserved for “special populations” Be sure these advisees are aware of their statusHERE Advanced Scheduling

9. In mid-October: Contact Advisees myGate Teaching/Advising tab, Advisee Listing then click the envelope icon for email list use Google Scheduler or other scheduling app add extra “Open” Office Hours AACSB Programs: check CUBA Advising Schedule give advisees clear instructions for advising Advising website, Your Advisor tabAdvising website, Your Advisor tab: responsibilities, checklist for advisees Dunker M-------- dunker@murraystate.edu Davies, Robert M-------- rdavies@murraystate.edu

10. How to Read a RACRHow to Read a RACR (10 minute training) All Academic Advisors use RACR for academic advising RACR, Racer Academic Completion Report, is the degree audit that the Registrar and Graduation Office use to determine progress to graduationRacer Academic Completion Report Your advisee needs to make sure that all information on the RACR is correct and that all coursework is credited appropriately Academic Advisors help Advisees ensure that the RACR is correct. AACSB Program Advisors: Refer to CUBA

11. RACR 120 credit hours to degree 42 credit hours at 300+ level required (39 for BIS) Degree Requirements Click-through to course lists for required courses in: University Studies / Honors Sequence Area, Major, Minor Electives – evaluate for use elsewhere Course Exception Form (Registrar Forms) Course Exception Form

12. RACR What-If Choose options Options will populate here. Then click up here

13. Notes Feature Notes can be seen by student and anyone else who has access to RACR. Consider them public, within the advising community.

14. RACR – Area, Major, Minor Match with the BulletinBulletin Each program will look a bit different – Prerequisites, co-requisites – Univ Studies required courses – Tracks – Advisor Approved Electives or AAPR -- use Course Exception Form (Registrar Forms)Course Exception FormRegistrar

15. Look closely at courses in this box: Transfer credit that has not been evaluated as equivalent (often TRN 100 or TRN 300 courses) and other courses that may be eligible for substitution in University Studies, Area, Major, or Minor may be here – use Course Exception form (Registrar Forms) to move these courses. If equivalent, contact Transfer Center.RegistrarTransfer Center. Unrestricted Electives: Additional Hours Toward Degree

16. Transfer Advising Transfer Center – Maria Rosa, Director Maria Rosa – Jennifer Husemann, Transfer Credit Evaluator Jennifer Husemann Common transfer course prefixes: TRN, CLL, SCL, HLP, MLL, SOS, ESC, GAC, GED Evaluate these courses for equivalency or substitution Advisees considering taking courses elsewhere – See Transfer Center/Transferring Classes to pre-evaluate coursesTransfer Center/Transferring Classes

17. Transfer Course Equivalencies If course should be equivalent, contact the Transfer CenterTransfer Center (course will be evaluated and added to equivalency for ALL FUTURE evaluations) If course should be substituted for University Studies for THIS STUDENT ONLY, use the University Studies Course Substitution form University Studies Course Substitution If the course should be substituted for a course in your program, use the Registrar Course Exception formCourse Exception Note: if a 200-level course from another institution is substituted for a 300+ course at MSU, the course will NOT count toward 300+ credit hours for graduation.

18. RACR: Do the Math! Your advisee MAY need more than 120 credit hours to complete all requirements. Your program MAY require fewer than 120 credit hours; your advisee may need electives to reach 120 credit hours. Check GPA; advisee may need to retake courses to meet GPA requirements. Ask if advisee is succeeding in all current courses; Mapworks USUALLY consolidates midterm grades, Referrals, other info, but is not working properly.

19. Before Meeting Advisee: Schedule of Classes Schedule of Classes is available now: check for availability of classes for students in your program Schedule of Classes Schedule of Classes can be found on – myGate Teaching/Advising (instructor/advisor) – myGate Academics (student) – RacerNet Registration 101 for Students for Academic Advisors see the Academic Advising websiteAcademic Advising website

20. Advising Session – Advisor ChecklistAdvisor Checklist Meet with every student Use RACR and the Bulletin to help student choose classes Know prerequisites and advise accordingly Make sure student is making progress; discuss plans for future semesters Discuss strengths, weaknesses, successes, challenges Discuss plans for future (career/professional)

21. http://www.appreciativeadvising.net/ Appreciative Advising

22. Models Based on Appreciative Inquiry Appreciative Advising Disarm Discover Dream Design Deliver Don’t Settle Mostly student-centered Our “Five Points” Model Define Discover Dream Design Deliver Fully student-centered

23. Define program and career path Discover options to pursue career path Dream your future Design program to achieve goals Deliver follow through, make it happen Beginning Advising Session Graduation and Beyond Advising Philosophy: The Five Points of Academic Advising With Advisor guidance, Advisee will:

24. “15 to Finish” 15 credit hours per semester toward Area, Major/Minor, University Studies = 120 hours in 8 semester = Graduation in 4 years Students should register for at least 15 credit hours/semester. Some exceptions apply. Ideally...

25. Full-Time Status Bursar: Full-Time = 12 credit hours NON-WEB Housing: Full-Time = average 12 hours per semester, Fall / Winter / Spring Scholarship: rules vary; be sure that student knows how to stay in good standing International: rules vary; be sure that student knows requirements Veterans: Full-Time = 12 credit hours; no WEB remedial/developmental allowed Practically...

26. Advisor Hold Also note “Release Consent”: see Academic Advising website for IMPORTANT information on FERPA-required compliance with Consent to Release.Academic AdvisingConsent to Release Release Advisor Hold ONLY after successful advising session.

27. Declaring Area, Major, Minor

28. Advising Honors College Students Honors Sequence REPLACES University Studies See RACR Honors College students MUST enroll in AT LEAST ONE Honors Sequence course every semester until Honors Sequence is complete ENG 150 is an Honors Sequence course; all others have the HON prefix Honors Program students register on the first day of Advanced Scheduling If the Honors Sequence disappears from an Honors Program student’s RACR, the student should contact the Honors Program office immediately.

29. Contacts – email addresses Registrar: msu.registrar@murraystate.edumsu.registrar@murraystate.edu RACR: msu.racr@murraystate.edumsu.racr@murraystate.edu Transfer: msu.transfercenter@murraystate.edumsu.transfercenter@murraystate.edu International: bmckibben@murraystate.edubmckibben@murraystate.edu Retention: msu.retentionoffice@murraystate.edu msu.retentionoffice@murraystate.edu Academic Advising: msu.advising@murraystate.edu msu.advising@murraystate.edu www.murraystate.edu/advising

30. Barbara Cobb, Coordinator of Academic Advising Renae Duncan, Associate Provost for Undergraduate Education Advising Committee Representatives: JCSET: Emre Bahadir, Ed Thome COEHS: Ajay Das, Janice Vaughn BCOB: Steve Cox, Linda Johnsonius CHFA: Gina Claywell, Barbara Cobb SONHP: Lori Ballard, Kathy Stanczyk HSOA: Felecia Jones, Ryan Morrow Undeclared Majors Program: Olympia Stewart Conditional Admissions: Peggy Whaley