1. Spreadsheets 1.01  Tell me in your own words: What is a spreadsheet? What is a spreadsheet? What is their purpose? What is their purpose? Who uses them? Who uses them? Where do you use them? Where do you use them? What are some benefits of using Spreadsheets? What are some benefits of using Spreadsheets?

2. Introduction to Spreadsheets

3. What are Uses of Spreadsheets?  Prepare budgets  Maintain student grades  Prepare financial statements  Analyze numbers  Manage inventory  Make forecasts

4. Advantages of Spreadsheets  Forecasting and making decisions  Fast and efficient  Automatically recalculates

5. What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

6. Parts of the Spreadsheet Window Active cell Column C Row 5 cells

7. Entering Data into a Spreadsheet  Labels Alphabetical text Alphabetical text  Values A number A number  Formulas Statement that performs a calculation Statement that performs a calculation  Functions Built-in formula that is a shortcut for common calculations Built-in formula that is a shortcut for common calculations

8. Identifying Labels and Values labelsvalues

9. Identifying Formulas and Functions formula function The result of the formula The result of the function

10. Identifying Parts of a Spreadsheet Formula =B2+C2+D2 equal sign—first part of any spreadsheet formula mathematical operators cell reference/address— made up of the column heading and the row number

11. Identifying Parts of a Spreadsheet Function =SUM(B2:B6) equal sign name of function range

12. Mathematical Operators +addition -subtraction *multiplication(asterisk) /division(slash or diagonal)

13. Function NameDescription AVERAGEAverage of arguments. COUNTCounts the number of cells in a range. IFSpecifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAXMaximum value of range of cells. MINMinimum value of range of cells. ROUNDRounds a number to a specified number of digits. Totals a range of cells. SUMTotals a range of cells. Spreadsheet Functions

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15. Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings !

16. Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!

17. Formatting Cells with Enhancements bold borders font size shading underline

18. Numeric Formatting general currency Decimal/ number

19. Print Orientations  Portrait A paper orientation that is taller than it is wide. A paper orientation that is taller than it is wide.  Landscape A paper orientation that is wider than it is tall. A paper orientation that is wider than it is tall.

20. Print Options without gridlines with gridlines

21. Printing Column and Row Headings with column and row headings without column and row headings

22. Print Showing Formulas formulas displayed formulas NOT displayed

23. Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)

24. Relative and Absolute Referencing  Relative cells that change when they are copied into other cells cells that change when they are copied into other cells  Absolute cells that do not change regardless of where it is copied cells that do not change regardless of where it is copied

25. Graph / Chart  Is a way of presenting and comparing data in a spreadsheet  The three most commonly used are Bar graph, line graph and pie charts  Most charts have a vertical, left edge which is called the Y axis  On the bottom of the chart that run horizontally is known as the X axis

26. Charts Cont…  There are small black squares that surround a chart which are called handles to make the chart larger or smaller * The small lines that mark a unit of measurement in a chart or graph is known as a tick mark.

27.  bar graph - Looks like rectangles, known as bars, lined up side by side - They are used to compare the values of various items Walmart’s prices compared to Target’sWalmart’s prices compared to Target’s

28. Line and Area Graphs  line graph useful for plotting trends (usually over a set of time) useful for plotting trends (usually over a set of time) WeatherWeather area grapharea graph like a “filled in” line graph. like a “filled in” line graph. Where under the line that tracks changed is shadowed with color.Where under the line that tracks changed is shadowed with color.

29.  pie graph used to represent the percentage of each item that contributes to the total or whole. used to represent the percentage of each item that contributes to the total or whole.

30. Types of Charts/Graphs