1. Deloitte Consulting LLP Commonwealth of Massachusetts Statewide Strategic IT Consolidation (ITC) Initiative April 27, 2009 DRAFT – FOR DISCUSSION PURPOSES ONLY

2. - 1 - DRAFT FOR DISCUSSION PURPOSES ONLY Agenda Workplan Status Secretariat plans Infrastructure plan Organizational development and communications Sub-committee Reports Governance Budget/Finance Communications Organizational Development

3. - 2 - DRAFT FOR DISCUSSION PURPOSES ONLY High-level Workplan – Progress Snapshot Major Milestone Key Activity Exec Order 510 Compliance Deadline Interim MilestoneDeepDive Sessions Key Session / Meeting IT Consolidation Planning Timeline Key Planning Threads MarAprMayJun WK1WK2WK3WK4WK5WK6WK7WK8WK9WK10WK11WK12WK13WK14WK15 3/16-3/203/23-3/273/30-4/34/6-4/104/13-4/174/20-4/244/27-5/15/4-5/85/11-5/155/18-5/225/25-5/296/1-6/56/8-6/126/15-6/196/22-6/26 1.0 – Create Common IT Consolidation Planning Approach 2.0 – Create Secretariat IT Consolidation Plan 3.0 – Create High- Level IT Infrastructure Plan 5.0 – Create and Begin Execution of IT Consolidation Communications / Org Dev Plan 3/20 Draft Approach & Framework 3/27 Finalize Approach & Framework 3/16 Kick-Off 3/27 Hackett Data Available 5/29 Draft Secretariat Plans Pilot Current State Analysis Complete 6/30 Final Secretariat Plans 4/3 Draft Secretariat Plan Outline Conduct consolidation working sessions Day 1T-30T-60T-90 Rapidly Execute Consolidation Planning 4/3 Draft High-level Infrastructure Plan Outline 5/8 Draft High-level Infrastructure Plan 5/29 Final High-level Infrastructure Plan Conduct consolidation working sessions 4/30 Org Development Plan 4/30 Final Communications Plan 4/13 Draft Org Development Plan 4/13 Draft Communications Plan Implementation Initiated 5/30 High-level Infrastructure Plan 7/1 Secretariat IT Consolidation Plans 4/17 Pilot Complete Review and Validate We Are Here 4/1 Kickoff 1.0 PLANNING APPROACH

4. - 3 - DRAFT FOR DISCUSSION PURPOSES ONLY Secretariat Consolidation Plans Status StepEOHHSEOEEAEOAFEOHEDEOPSSEOLWDEOEEOTPW 1) Conduct kickoff meeting with SCIO (and CFO/HR leads as needed)  4/27  2) Conduct orientation meeting with key stakeholders  4/28  3) Conduct series of working sessions with IT service owners  4/295/1TBD4/30 4/29 4) Develop draft plan for review by IT service owners  5) Review draft plan with SCIO 4/30 6) Incorporate edits based on review sessions 5/4 7) Review draft plan with CCIO and SCIO 5/11 8) Finalize Secretariat consolidation plan 2.0 SECRETARIAT PLANS

5. - 4 - DRAFT FOR DISCUSSION PURPOSES ONLY High-level Infrastructure Consolidation Plan Status Step 2 nd data center Network architecture MassMailMass.Gov 1) Conduct kickoff meeting with Infrastructure leads to finalize plan outline and approach  2) Conduct meetings with IT Service leads to identify key consolidation activities, timelines, and dependencies  3) Conduct joint working sessions (as needed) with IT Service leads and Secretariat points of contact In-progress (4/14 – 5/6) 4) Develop draft plan for review by Secretariat points of contact and IT service owners 5/7 5) Review draft plan with SCIO’s and Infrastructure service leads 5/8 6) Incorporate edits based on review sessions 5/21 7) Review draft plan with CCIO and SCIO 5/22 8) Finalize high-level infrastructure consolidation plan 5/30 3.0 INFRA PLAN