1. 1 Understanding Cataloging with DLESE Metadata Karon Kelly (kkelly@ucar.edu)kkelly@ucar.edu Katy Ginger (ginger@ucar.edu)ginger@ucar.edu Holly Devaul (devaul@ucar.edu)http://www.dlese.org/Metadata

2. 2 Workshop Goals What is metadata and why is it important? Become familiar with the DLESE metadata structure Introduction to cataloging tool and best practices

3. 3 Metadata for DLESE “Data about data” in the library will help teachers & learners find what they need Characterizing and finding resources. What is it about? Who created it? Where do I find it? What do I need to use it? etc…. Information returned to user in search Information shared with other libraries The metadata record is what DLESE creates and holds, not the physical files of each resource.

4. 4 Who Will Create DLESE Metadata? DPC Staff as component of development Collections groups of which WES is one Community at large You!

5. 5 IMS Metadata Standard The DLESE metadata framework is based on the IMS metadata standard because it : Describes educational learning objects Permits multiple levels of granularity Supports extensibility to allow for specific DLESE community requirements Allows for both controlled vocabularies and free text fields Uses XML bindings for portable data exchange in both content and structure

6. 6 Metadata in XML

7. 7 DLESE-Specific Metadata Scientific characterization Earth science taxonomies/vocabularies Geographic and temporal coverage - footprint –By latitude & longitude –By name (with gazetteer) Educational attributes Learning resource type, grade level…

8. 8 DLESE-Specific Metadata: Community requests Indicate level of peer review and classroom testing Reference related resources (e.g. evaluation reports, other exercises or labs) Include instructor comments as annotations National Science and Geography standards

9. 9 Controlled Vocabularies Standardized vocabularies to facilitate search and retrieval, browsing classifications. DLESE vocabularies are compilations of existing vocabularies and DLESE-specific terminology: Learning resource type Audience Subject Technical requirements Still under development, opportunity for community collaboration.

10. 10 Metadata Levels Required Metadata: Minimal metadata set to to identify the resource Provides some descriptive, educational and computer information as well as subject assignment for browsing and assessment. All resources would include this information Recommended Metadata: All of the required metadata plus more fields that make the resource searchable both spatially and temporally Provides more technical, educational, and descriptive information for searching Robust Metadata: Includes required, recommended fields plus all other fields. Allows for DLESE community specific searches

11. 11 Metadata Fields for the Levels: Required Required Metadata: URL, title, description Subject Resource type, Audience Technical requirements Resource creator and cataloger information Cost, copyright

12. 12 Metadata Fields for the Levels: Recommended and Robust Recommended Metadata: Includes coverage, keywords, more educational and technical information Robust Metadata: Includes the National Science Education Standards, peer review, related resources, annotations and difficulty by grade level

13. 13 Cataloging Resources Make informed decisions about content, pedagogy, and computer requirements based on best practices and cataloger expertise From experience, spend 30 to 60 minutes to generate required metadata for unfamiliar resources Manually catalog by copying, pasting, and typing while reviewing resource on-line

14. 14 Become Familiar with Resource Decide what to catalog and how (granularity) Create single records for resources as a whole Create additional records if individual parts of resource differ substantially in technical requirements, descriptions and educational data Create relationships between resources using the fields of description, learning resource type and relation Strikes a balance between supporting resource discovery with reasonable user effort yet avoids potential user frustration with retrieving to many redundant records Community developed collections may have varying levels of granularity

15. 15 DLESE Resource Cataloger http://www.dlese.org/Metadata/ Click on “Catalog a record” Link to scope statement Activities supported: Catalog resources that you would like to have in the library Edit resource catalog records you have created previously; incremental save then submit View best practice guidelines and view vocabulary explanations for DLESE required metadata

16. 16 Scope Statement The scope of the DLESE collection is Earth system education, with particular emphasis on interdisciplinary areas. The collection seeks resources that bring the Earth System into the classroom or other learning site, and which demonstrate the application of science to solving real world problems. The collection shall favor resources which convey linkages and connections: the general with the specific, observation with interpretation, theory with application, global with local. The collection shall favor materials that are well-documented, easy to use, bug-free, motivational for learners, pedagogically effective, scientifically accurate,and which foster mastery of significant understandings or skills.

17. 17 What Happens After I Submit My Record? Record is reviewed for QA/QC Internal inventory controls assigned ( ID numbers, etc ) Additional information added via XML “Ingested” into the database Available via the discovery system Timing……will depend on volume of use

18. 18 Future Metadata Development Plans DLESE Resource Cataloger extended to recommended and robust metadata…. Standards, coverage Continue controlled vocabulary refinement Vocabulary definitions for all Additional educational features; e.g. pedagogy, diversity, concept map connections

19. 19 Cataloging at Home http://www.dlese.org/Metadata Subscribe to community and metadata listservs to get updates on new releases Explore Metadata site for more background information on metadata developments Contact the DPC with support questions in using the Resource Cataloger