1. Virginia ESL Supervisors’ Association Meeting Richmond, Virginia October 1, 2015 English Language Proficiency (ELP) Assessments Updates and Standards of Learning (SOL) Assessment Reminders

2. Federal Guideline Regarding ELP Assessment Participation 2 Section 1111(b)(7) of the Elementary and Secondary Education Act of 1965 (ESEA) requires that school divisions must annually assess the English language proficiency of all limited English proficient (LEP) students in kindergarten through grade 12.ESEA

3. http://www.doe.virginia.gov/testing/english_language_proficiency_assessments/index.shtml 3 English Language Proficiency Assessments Web Page

4. 4 Spring 2016 English Language Proficiency (ELP) Assessment Testing Schedule WIDA ELP Assessments: ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs tests ELP Assessments for LEP Students with Disabilities that Prevent Participation in WIDA ELP Assessments WIDA ELP Screening Assessments: WIDA-ACCESS Placement Test (W-APT) and WIDA MODEL Resources Contact Information English Language Proficiency Assessments Web Page (continued)

5. 5 Data Recognition Corporation (DRC) is the new test vendor and manages the WIDA Assessment Management System (AMS). Data Recognition CorporationWIDA Assessment Management System (AMS) Access to the WIDA AMS requires an Email Address (your User Name) and a Password. Data Recognition Corporation

6. DRC has created the Web-based training modules that are posted to the ACCESS for ELLs 2.0 Training Course on the WIDA Web site.ACCESS for ELLs 2.0 Training CourseWIDA Web site Divisions will be notified when training modules are available and when webinars are scheduled. DRC Customer Service is available by e-mail at WIDA@datarecognitioncorp.com or by telephone at (855) 787- 9615. WIDA@datarecognitioncorp.com Data Recognition Corporation (continued) 6

7. 7 The WIDA Consortium in collaboration with the Center for Applied Linguistics develops the test items for: ACCESS for ELLs 2.0 (online and paper); Kindergarten ACCESS for ELLs; and Alternate ACCESS for ELLs. Access to the ACCESS for ELLs 2.0 Training Course requires a User Name and Password. WIDA Consortium

8. The following Test Preparation Resources are currently available on the WIDA Web site:Test Preparation ResourcesWIDA Web site ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions The following resources require a WIDA User Name and Password to access: Facilitator Toolkit Test Coordinator Checklist for the Online ACCESS for ELLs 2.0 Test Administrator Checklist for the Paper -Based ACCESS for ELLs 2.0 8 ACCESS for ELLs 2.0 Test Resources

9. The following resource requires a WIDA User Name and Password to access (continued): ACCESS Training Course ACCESS for ELLs 2.0 Form 400 Online Test Administration Manual (O-TAM) ACCESS for ELLs 2.0 Form 400 Paper Test Administration Manual (TAM) Kindergarten ACCESS for ELLs Form 303 TAM Alternate ACCESS for ELLs Form 103 TAM Technology Coordinator Checklist (requires a WIDA AMS User Name and Password) Technology Coordinator Checklist Online Sample Items for the Public 9 ACCESS for ELLs 2.0 Test Resources (continued)

10. WIDA Assessment Management System (AMS) online modules and resources that are currently available: WIDA Assessment Management System (AMS) Account Setup WIDA AMS Documents Download WIDA AMS Test Materials Ordering WIDA AMS Pre-ID Upload WIDA Assessment Management System (AMS) User Guide, Parts 1and 2 WIDA Assessment Management System (AMS) User Guide, Parts 1and 2 (Part 3 will be posted at a later date.) 10 ACCESS for ELLs 2.0 Test Resources (continued)

11. WIDA AMS Webinars (require registration and are archived): Test Coordinator Overview Webinar, presented September 23 and 24, 2015 (archived) Test Administrator Overview Webinar, presented September 30, 2015 (archived) Technology Coordinator Overview, will be presented October 7, 2015, at 4 p.m. and October 9, 2015, at 11 a.m. ACCESS for ELLs 2.0 Q & A, will be presented the first Wednesday of each month at 2 p.m., October 2015 through April 2016. 11 ACCESS for ELLs 2.0 Test Resources (continued)

12. WIDA AMS online modules that will be available October 5, 2015: WIDA AMS Manage Students WIDA AMS Test Session Creation Additional Materials Ordering Materials Receipt Booklet Labeling & Student Demographic Page Completion Handling Test Materials: Packing and Shipping 12 ACCESS for ELLs 2.0 Test Resources (continued)

13. Additional Resources: INSIGHT Test Engine and Testing Site Manager downloads will be available October 5, 2015 and will require a WIDA AMS User Name and Password. The following resources will be available October 5, 2015: Technology User Guide Test Demos videos for students Test Practice videos for students The following online modules will be available February 12, 2016: Corrections/Data Validation Accessing Score Reports 13 ACCESS for ELLs 2.0 Test Resources (continued)

14. The ACCESS for ELLs 2.0 test for grades 1-12 will be available in online and paper formats for the 2015-2016 school year. Divisions have the option to administer either online or paper tests. All students testing online will require headsets for testing: Headphones are necessary for all domains. Headphones and built in microphones are required for the Speaking test. WIDA has posted recommendations for headsets.recommendations for headsets 14 ACCESS for ELLs 2.0 Test

15. The online test will be self paced; however, each section must be completed within one school day. INSIGHT, the online test engine, will manage tier placement; therefore, the appropriate tier of the Writing and Speaking test forms for each student will be based on scores from the Listening and Reading tests. 15 ACCESS for ELLs 2.0 Test (continued)

16. Paper test forms are available for: Kindergarten Grade-level 1, Tiers A, B, and C Grade-level 2, Tiers A, B, and C Grade-level 3, Tiers A, B, and C Grade-level cluster 4-5, Tiers A, B, and C Grade-level cluster 6-8, Tiers A, B, and C Grade-level cluster 9-12, Tiers A, B, and C Tier must be selected for students testing with a paper form. 16 ACCESS for ELLs 2.0 Test (continued)

17. 17 Paper test forms are available for: Grade-level cluster 1-2 Grade-level cluster 3-5 Grade-level cluster 6-8 Grade-level cluster 9-12 Participation criteria, sample items, and Guidelines for Accommodations are posted to the Alternate ACCESS for ELLs Web page on the WIDA Web site. Participation criteriasample items Guidelines for AccommodationsAlternate ACCESS for ELLs Web pageWIDA Web site NOTE: There is no Alternate ACCESS for ELLs test for Kindergarten. Alternate ACCESS for ELLs Test

18. 18 The Virginia ELP Checklist for LEP Students in Kindergarten with Significant Cognitive Disabilities (Virginia ELP Checklist K) Because no Alternate ACCESS for ELLs test is available for kindergarten, this assessment is for LEP students in kindergarten whose significant cognitive disabilities prevent participation in the Kindergarten ACCESS for ELLs test. A Testing Memo will be issued in early November with details for administering this assessment. Virginia ELP Checklists

19. 19 The Virginia English Language Proficiency (ELP) Checklist for Limited English Proficient (LEP) Students in Kindergarten through Grade 12 with Hearing and Visual Impairments (Virginia ELP Checklist K-12) This assessment is for LEP students in kindergarten through grade 12 whose sensory impairments prevent participation in the ACCESS for ELLs 2.0 test. A Testing Memo will be issued in early November with details for administering this assessment. Virginia ELP Checklists (continued)

20. 2015-2016 ELP Assessment Test Administration Schedule 20 Superintendent’s Memo #118-15, May 8, 2015

21. 21 Available on the Virginia English Language Proficiency Assessments Web pageVirginia English Language Proficiency Assessments Web page Currently being updated for 2015-2016 and contains the following: ELP Assessments Test Administration Schedule ELP Assessment Test Security ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs Test Administration Checklists for Test Examiner, School Test Coordinator, and Division Director of Testing Virginia ELP Checklists Administration Checklists for Test Examiner, School Test Coordinator, and Division Director of Testing Resources for the Administration of the English Language Proficiency Assessments, Spring 2016

22. 22 Guidelines for Determining Student Participation in the an Annual ELP Assessment Instructions for Test Examiner Training Instructions for Identifying and Submitting Testing Irregularities Instructions for Hand-Coding Front and Back Covers of ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs Test Booklets Instructions for Accounting for Students Who Were Not Assessed Procedures for Transferring Secure Test Materials Resources for the Administration of the English Language Proficiency Assessments, Spring 2016 (continued)

23. 23 ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs Tests Online ACCESS Training Course at the WIDA Web site:WIDA Web site Requires individual User Name and Password; Includes modules for each language domain, audio and video files, recorded webinars, and quizzes; and Is recommended to be completed annually. Divisions are encouraged to provide local training activities on an annual basis. Test Examiner Training

24. 24 Virginia ELP Checklists Training PowerPoint Presentations are located at the Testing Memo link on the DDOT page in SSWS for:SSWS Virginia ELP Checklist K: Testing Memo 1184, November 4, 2014. Virginia ELP Checklist K-12:Testing Memo 1185, November 4, 2014; and Note: Testing Memos and Training PowerPoint Presentations will be updated for the 2015-2016 school year. Divisions are encouraged to provide local training activities on an annual basis. Test Examiner Training (continued)

25. LEP Students’ Participation in the Standards of Learning (SOL) Assessments 25

26. Federal Guideline Regarding SOL Assessment Participation 26 Section 1111(b)(3)(C)(i) of the ESEA requires that LEP students participate in state content assessments. Therefore, as with all students enrolled in Virginia public schools, all LEP students participate in the Virginia Assessment Program.ESEA

27. 27 Section 8 VAC20-131 G of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) requires that “A school-based committee shall convene and make determinations regarding the participation level of LEP students in the Virginia assessment program.”Regulations Establishing Standards for Accrediting Public Schools in Virginia State Guideline Regarding the LEP Committee

28. 28 The LEP committee is responsible for determining the following for each LEP student: SOL assessment participation; Testing accommodations; Exemptions from testing; and The LEP committee is responsible for completing an LEP Student Assessment Participation Plan for each LEP student. LEP Committee Responsibilities

29. 29 In general, all LEP students are expected to participate in SOL testing for the areas of: Reading; Mathematics; Science; History/Social Science; and Writing. SOL Assessment Participation

30. 30 Section 1111(3)(C)(ix)(III) of the ESEA stipulates that LEP students shall be “provided reasonable accommodations on assessments administered… to yield accurate data on what such students know and can do in academic content areas, until such students have achieved English language proficiency.”ESEA Federal Guideline Regarding Testing Accommodations

31. 31 Direct Linguistic Testing Accommodations Available to LEP Students Testing Accommodations

32. 32 Indirect Linguistic Testing Accommodations Available to LEP Students Testing Accommodations (continued) Examiner’s ManualsExaminer’s Manuals for SOL Assessments, Appendix B, “Selection of Testing Accommodations for Limited English Proficient (LEP) Students” and LEP Students: Guidelines for Participation in the Virginia Assessment ProgramLEP Students: Guidelines for Participation in the Virginia Assessment Program, Appendix B

33. 33 Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students Test Implementation ManualsTest Implementation Manuals, Appendix C and Examiner’s ManualsExaminer’s Manuals for SOL Assessments, Appendix B, “Selection of Testing Accommodations for Limited English Proficient (LEP) Students”

34. Providing the accommodation will create a test alert. The request to clear the alert must be submitted to VDOE via the dropbox in SSWS.SSWS The request must include a statement that verifies the student’s eligibility for the accommodation. Refer to Appendix C in the current Non-Writing Test Implementation Manual for details.Non-Writing Test Implementation Manual 34 Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students, (continued)

35. Before clearing the alert, VDOE will verify the student’s ELL Composite Score in the Student Registration Record in Pearson Access ™. If the ELL Composite Score field is blank it must be coded with the composite score from the most recent ELP assessment: the spring 2015 ACCESS for ELLs test or an ELP screening assessment, such as the W-APT or WIDA MODEL, administered during the 2015-2016 school year.ACCESS for ELLsW-APTWIDA MODEL 35 Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students, (continued)

36. 36 Section 8VAC20-131-30 G of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) provides that certain exemptions on SOL assessments are available to LEP students. Exemptions must be determined by the LEP committee, documented in the LEP Student Assessment Participation Plan, and conveyed to the parent(s) or guardian(s). The table on the next slide displays available exemptions on SOL assessments.Regulations Establishing Standards for Accrediting Public Schools in Virginia Note: Available does not mean required. Testing Exemptions available to LEP Students

37. 37 Content AreaExemption ReadingOne time during first year of enrollment in grades 3-8 only MathematicsNone available ScienceNone available History/Social Science One time only in Virginia Studies or Civics & Economics WritingOne time only in grade 8 only Testing Exemptions available to LEP Students (continued) Examiner’s ManualsExaminer’s Manuals for SOL Assessments, Appendix B and LEP Students: Guidelines for Participation in the Virginia Assessment ProgramLEP Students: Guidelines for Participation in the Virginia Assessment Program, page 4

38. 38 The LEP Committee is responsible to complete an LEP Student Assessment Participation Plan for each LEP student to document the following: Participation in content area SOL testing; Assignment and implementation of direct and indirect testing accommodations for each SOL test; and Exemptions provided. LEP Student Assessment Participation Plan

39. 39 LEP Students: Guidelines for Participation in the Virginia Assessment ProgramLEP Students: Guidelines for Participation in the Virginia Assessment Program, Appendix D Detail of LEP Student Assessment Participation Plan

40. 40 Section 8 VAC20-131-280 D1of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) provides that the scores of LEP students who have been enrolled in Virginia public schools for fewer than 11 semesters will be included in school accreditation ratings only if they earn passing scores.Regulations Establishing Standards for Accrediting Public Schools in Virginia Standard of Accreditation (SOA) Adjustment-LEP

41. VDOE Resources 41 Limited English Proficient Students: Guidelines for Participation in the Virginia Assessment Program, updated September 4, 2015; Limited English Proficient Students: Guidelines for Participation in the Virginia Assessment Program Test Implementation Manuals for SOL Assessments; and Test Implementation Manuals Examiner’s Manuals for SOL Assessments Examiner’s Manuals

42. ELL Fields in Student Assessment Records 42 The information on the following 11 slides can be found in the Fall 2015 WRITING and NON-WRITING Test Administrations Student Data Upload File Requirements (SDU) Published August 26, 2015

43. 43 ELP Assessment Information The following information entered in the SDU identifies a student as LEP: ELL Test Tier; ELL Composite Score; and ELL Literacy Score. Refer to pages 7 and 8, and Appendix B in the SDU for details. ELL Fields in Student Assessment Records (continued)

44. 44 ACCESS for ELLs Test Tiers and Scores ELL Test Tier: A, B, or C should be entered in this field. ELL Composite Score: 10 to 60 (representing score of 1.0 to 6.0 with the decimal removed) should be entered in this field. ELL Literacy Score: 10 to 60 (representing score of 1.0 to 6.0 with the decimal removed) should be entered in this field. ELL Fields in Student Assessment Records (continued)

45. 45 Alternate ACCESS for ELLs Test Scores ELL Test Tier: This field should be left blank. ELL Composite Score: 10 to 30 (derived from conversion chart on next slide) should be entered in this field. ELL Literacy Score: 10 to 30 (derived from conversion chart on next slide) should be entered in this field. ELL Fields in Student Assessment Records (continued)

46. 46 Alternate ACCESS for ELLs Test Scores Conversion Chart Alternate ACCESS for ELLs Composite Proficiency Levels and Literacy Proficiency Levels ELL Composite Scores and ELL Literacy Scores to be entered in PearsonAccess ™ P330 P220 P110 A310 A210 A110 ELL Fields in Student Assessment Records (continued)

47. 47 WIDA ACCESS Placement Test (W-APT) Scores Student has no ACCESS for ELLs Test Scores. ELL Test Tier: This field should be left blank. ELL Composite Score: 10 to 60 (representing the Grade- Adjusted Composite Proficiency level of 1.0 to 6.0 with the decimal removed) should be entered in this field. ELL Literacy Score: This field should be left blank. Refer to Appendix B on page 12 in the SDU for details. ELL Fields in Student Assessment Records (continued)

48. 48 WIDA MODEL Scores (Measure of Developing English Language) Student has no ACCESS for ELLs Test Scores. ELL Test Tier: This field should be left blank. ELL Composite Score: 10 to 60 (representing the Overall Composite Proficiency level of 1.0 to 6.0 with the decimal removed) should be entered in this field. ELL Literacy Score: This field should be left blank. Refer to Appendix B on page 12 in the SDU for details. ELL Fields in Student Assessment Records (continued)

49. 49 Virginia ELP Checklist for LEP Students in K-12 with Hearing and Visual Impairments Proficiency Level ELL Test Tier: This field should be left blank. ELL Composite Score: 10 to 50 (representing the checklist proficiency level of 1.0 to 5.0 with the decimal removed) should be entered in this field. ELL Literacy Score: This field should be left blank. Refer to Appendix B on page 12 in the SDU for details. ELL Fields in Student Assessment Records (continued)

50. 50 ELL Composite Score of “99” Student has neither a test score from the ACCESS for ELLs, Alternate ACCESS for ELLs, W-APT, or WIDA MODEL nor a proficiency level from the Virginia ELP Checklist K-12, yet the division considers the student to be LEP. ELL Test Tier: This field should be left blank. ELL Composite Score: “99” should be entered in this field (details on next slide). ELL Literacy Score: This field should be left blank. Refer to Appendix B on page 12 in the SDU for details. ELL Fields in Student Assessment Records (continued)

51. 51 ELL Composite Score of “99” (continued) The division must have a rationale for determining the student to be LEP. A body of evidence is not an acceptable justification for assigning the code of “99” to identify the student as LEP. Potential justification could include: English language proficiency has been determined by another ELP assessment; or Student has incomplete ACCESS for ELLs or Alternate ACCESS for ELLs test scores. ELL Fields in Student Assessment Records (continued)

52. 52 ELL Composite Score of “00” Student has neither a test score from the ACCESS for ELLs, Alternate ACCESS for ELLs, W-APT, or WIDA MODEL nor a proficiency level from the Virginia ELP Checklist K-12 due to the parent refusal of ELP testing. ELL Test Tier: This field should be left blank. ELL Composite Score: “00” should be entered in this field (details on next slide). ELL Literacy Score: This field should be left blank. These students are not eligible for testing accommodations or exemptions. Refer to Appendix B on page 12 in the SDU for details. ELL Fields in Student Assessment Records (continued)

53. 53 Why are these fields collected with assessment records? To verify LEP status LEP status is used to determine: Membership in the Federal LEP Subgroup; and Eligibility for testing accommodations and certain testing exemptions. ELL Fields in Student Assessment Records (continued)

54. 54 An LEP student who has attained English proficiency is considered “Formerly LEP” (FLEP) if he/she has met all of the following criteria: Tested on Tier C of the ACCESS for ELLs test; and Earned an Overall Score (Composite) of 5.0 or higher; and Earned a Literacy Score of 5.0 or higher; OR Was assessed with the Proficiency Level 5 Virginia ELP Checklist K-12. Formerly LEP Students

55. The “Formerly LEP” designation is maintained for two years during which the FLEP student is included in the LEP Subgroup for the Federal Annual Measurement Objectives (FAMOs) for reading/language arts, mathematics, and the federal graduation indicator (FGI). 55 Formerly LEP Students (continued)

56. 56 Questions?

57. 57 Contact Information Robert Fugate LEP Assessment Specialist Virginia Department of Education Student_Assessment@doe.virginia.gov (804) 225-2102