2. Located on 2 nd floor of SUHQ Open throughout the year Monday 10.00am ‘til 6.00pm NEW! Tuesday to Friday 10.00am ‘til 3.00pm Contact us: finance@warwicksu.com

3.  We are not here to confuse you about finance  We are not here to tell how to spend your money  We are not here to confine or curtail your activities BUT… Club activities must be legal and compliant…

4. We’re here to help make the running of your club as straightforward as possible… Paying in cash, cheques and charity buckets …but we can’t accept credit or debit cards Payments to members and suppliers Insurance and tax issues Account deficits and debt planning Don’t bury your head in the sand or drown in paperwork! If you need help, please get in touch

5. UK registered charity, number 1136894 Charitable company, number 7297865 Memorandum & Articles of Association Lays out the purpose of the Union and how it’s administered Ultra vires – ‘beyond power’ The SU – and its sports clubs & societies – must work within the Objects outlined in Section 4

6. A club… is an unincorporated charitable membership organisation is affiliated to, and subject to, the SU’s constitution, by-laws, policies & financial regulations must have a President, a Secretary and a TREASURER A club is NOT a small business with the aim of generating lots of profit or cash!

7. Get your log in & password from your Co-ordinator Log in regularly to check your account balance but… Don’t rely exclusively on Finance Web – keep your own records Click on ‘Select’ in the Action column to drill down to individual transactions

8. A ccount code – Club Cost Centre – Department Code Income codes always start with 19** Highlighted in GREEN on Finance Web Expenditure codes always start 49** Highlighted in RED on Finance Web Non-BUCS income & expenditure – use dept. X01 BUCS income & expenditure – use dept. X09 An account code list will be emailed to you

9. Sales Invoice Form – Money Request Form – Purchase Order Form Please ensure your forms… are complete, accurate and legible are authorised by an appropriate member of your Exec include supporting documentation / invoices / receipts are handed in at the Resources Room are submitted in time for us to process to any deadline Blank forms can be downloaded from the SU’s website

10. Membership fees & contributions SU & UoW funding Sponsorship Donations Think strategically – and legally – about how you generate income Remember clubs cannot trade – it’s ultra vires

11. Cash or cheques to bank? Deposit at the Finance Office as soon as possible Cheques payable to ‘WSU’ You will always be given a receipt when you deposit funds into your society account

12. Regular events & day-to day expenses One-off events Equipment purchases Grants: use it or lose it! Is your club sustainable? Remember: members’ funds should be used to benefit members

13. Members Registered Companies Non-Members Self-Employed Partnerships CASH Up to £50 from Finance Office Counter Turnaround: 3 days* Credit Card Use the card in the Finance Office Cannot use PayPal accounts Turnaround: 3 days* Foreign BACS BIC & IBAN for EU & EEA BIC & account number outside of EU/EEA Turnaround: Min. 5 days* MRF BACS Sort code & account number Turnaround: 5 days* * Turnaround times may be longer during vacation

14. Need further advice or training? - completed the online ‘Managing Your Money’ course - read the Role Guides for each of the Exec positions - contact your Co-ordinator Warwick Sport grant applications for 2016-17 - training sessions will take place in Term 3 Exec Handover Training - Handover Sessions will be scheduled for Term 3

15. Alex Roberts, Sports Officer alex.roberts@warwicksu.com Gerard Henry, Student Activities Managergerard.henry@warwicksu.com Hollie Kiely, Sports Co-ordinator hollie.keily@warwicksu.com Mollie Browne, BUCS Co-ordinator molly.browne@warwicksu.com Laura Dickens, Campaigns Co-ordinatorlaura.dickens@warwicksu.com Sarah Harris, Management Accountant sarah.harris@warwicksu.com Jacqui Anderson, Deputy Finance Manager jacqui.anderson@warwicksu.com