1. Proposal Tracking System (PTS) Sahar Angadjivand, MPP Candidate ‘13 CFANS Data & Business Intelligence Research Assistant November 17, 2011

2. College of Food, Agricultural and Natural Resource Sciences 2 Problem CFANS Grants Management needed an effective and efficient way to track pre award activity. Goals:  Eliminate the use of paper  Have a system that can be accessed by many users

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4. 4 Solution Decision: administration of pre award grant activity to be 100% electronically processed.  Database and website application created in December 2010 Supervised by Steve Gillard, CFANS Director of Data and Business Intelligence Major contribution from Tram Le, CFANS Web Programmer and Database Developer

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6. College of Food, Agricultural and Natural Resource Sciences 6 Functions of PTS As of Spring 2011, PTS has evolved to a reporting tool for decision making. The data captured can produce:  Grant trend reports  Department Productivity and Financial Analysis

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15. College of Food, Agricultural and Natural Resource Sciences 15 Current Process The website has improved performance:  Cut down on pre award administration time  Eliminates constant back and forth emails  Allows CFANS to be transparent and accountable on the grant administration process

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17. College of Food, Agricultural and Natural Resource Sciences 17 Recent Feedback Some may say:  This information exists in EGMS  Is it important to measure pre award information so intensely?

18. College of Food, Agricultural and Natural Resource Sciences 18 Synopsis Present system:  Has eliminated use of paper and filing space  Strong record retention and security features  Easy to access website  Multi-user Future plans:  To see the “life of the grant,” we are in the development stage of incorporating PTS with Notice of Grant Awards (NOGA) and Burn Rate

19. College of Food, Agricultural and Natural Resource Sciences 19 Contact Information Sahar Angadjivand CFANS Data & Business Intelligence Research Assistant Master of Public Policy Candidate ‘13 Email: angad001@umn.eduangad001@umn.edu Office phone: 612.624.4212 Steve Gillard CFANS Director of Data & Business Intelligence Email: sgillard@umn.edusgillard@umn.edu Office phone: 612.625.6792