1. 8 th Grade Washington DC Trip March 9-12, 2016

2. New DC Website  http://marvinridgedc.weebly.com/ http://marvinridgedc.weebly.com/

3. Quick Itinerary Notes  Visit to all the major monuments in Washington DC.  Visit to the White House (Photo)  Visit the Holocaust Museum  Visit Arlington National Cemetery  Changing of the Guard (We will be participating in the Changing of the Guard – 4 Students)  Visit the Capitol  Visit the National Mall and all the major museums  Dinner Cruise on the Potomac River at night (Friday 3/11)  Visit Mount Vernon

4. DC Scavenger Hunt  In an effort to keep all students engaged in the places we are going we are going to do two things:  Pre-Trip Mini-Lessons  A scavenger hunt where they must find things and take pictures along the way (in groups)

5. Changes to the Trip  We will leave @ 6 am on Wednesday Morning (9 th ) and return around 10pm on Saturday (12 th )  New Buses – Cross Country Trailways (Spartanburg, SC)  Tour of Capitol will be optional based on group  1 Dinner night will be in the hotel  Dinner  Guest Speaker  Movie/Games after  Now an optional insurance policy for cancellations  Now students will get 2 shirts (short and long sleeve) and one comfortable hoodie sweatshirt.

6. Spirit of Washington

7. Hilton Hotel Springfield

8. Cost of the Trip 2016 Trip  $550 Quad Occupancy  $690 (Parent Chaperone; Double Occupancy)  $950 (Parent Chaperone; Single Occupancy)  Breaks down to $137.50 Per Day for Students  Includes everything except spending money.  Tip for drivers. (Optional)

9. Trip Fundraisers  We will have two fundraisers for this trip.  2 Chick-Fil-A nights. October 13 th and November 10 th  We will have one individual fundraiser  Last year we had some students who raised over $150 directly off their trip cost.

10. Important Info  Students/Teacher ratio is 1:10 or less  Students will have the opportunity to select their own roommates (Them + 3 other friends)  Students will always be with those people  Student groups will then be joined with other groups while touring  Deposits and trip payments are NON-REFUNDABLE  New Optional Insurance  Each chaperone leader will have emergency info for your child when they are touring.

11. Optional Insurance  Through Travel Guard Travel Insurance  Phone Number (800) 826-4919  travelguard.com  Gold package ranges in price but generally around $44 per student and $62 per adult.  If you sign up in the first 2 weeks then you will be eligible for “for any reason” cancellation policy.

12. Hotel Info  We will be staying at the Hilton in Springfield, Virginia  http://www3.hilton.com/en/hotels/virginia/hilton-springfield- SPRSHHF/index.html http://www3.hilton.com/en/hotels/virginia/hilton-springfield- SPRSHHF/index.html  (703) 971-8900  Hotel Security will be on duty beginning at 10:00pm on every floor  Boys and Girls will be on different floors  Doors will be secured and security will have direct line to trip leaders

13. Other Info  Traveling with Mann Travels  Cindy Oxendine is our trip contact  Tour buses are chartered through Cross Country Trailways Transportation  Drivers are limited to how many hours they can drive at one time without rest.  Students are encouraged to use their phones and take pictures. They must be responsible when using it.

14. Medical Concerns  We have been fortunate enough on previous trips to accommodate all medical issues.  We will have staff who are trained to deal with allergic reactions, diabetic concerns, and access to refrigerators.  Students need medical permission for us to give any medicine  Over and under-the-counter  This year the county has given us guidelines and most likely our school nurse or a school nurse will attend the trip for any medical emergencies as well as delivering medication while in the hotel.

15. Medical Concerns  If you have a child who has a medical concern or medical need while on the trip you must complete medication paperwork.  Your child must have a separate consent form for each medication and it must be completed by your doctor.  Make sure the medication is the same as what the doctor has written, it is in its original container, and it can be opened. Dosage must be exactly what is prescribed.  All medical forms should be completed by Friday, February 19 th.  Turn all forms into the new nurse Katie Hilborn  If you have any questions specifically please call or email her katie.hilborn@ucps.k12.nc.us. katie.hilborn@ucps.k12.nc.us

16. Discipline Policy  It is our goal to make this trip as educational and enjoyable as possible. Therefore we have created a discipline policy if students have issues before the trip or during the trip.  Removal from the trip (No Trip Refund)  3 After-School Detentions  2 In-School Suspensions  1 Out-of-School Suspension  If a student gets in trouble while on the trip it will be the recommendation of the trip coordinator and assistant principal as to whether or not the student will be sent home. (No Trip Refund)  Travel expenses will be incurred by parents  If police are involved protocol is that students must be picked up by their parents in less than 8 hours.

17. Last Minute Reminders  Discipline/Emergency Contact form, County permission form, and deposit are all required to be in hand by October 16 th  You can pay by check, cash, or CC through our website (Fee for processing)  Chick Fil A DC fundraising night on October 13 th and November 10 th. Staff will be there to serve drinks and refill drinks.  General fundraiser will begin in mid October and conclude November 2nd. Items will be here for Winter Break.  Shirt Design Contest  Changing of the Guard Nominees  DUE DATE IS OCTOBER 16 th !