1. Collection Management Discussion Cintex SubGroup Meeting Janet Hylton janet@eos.hitc.com March, 1999

2. Page 2 Janet Hylton NASA/JF Hylton PA Collection Management Discussion Agenda oWhat Does Collection Management Mean? oWhat are the Collection Management Activities? oWhat is the Framework for Collection Management? oWhat are some Collection Management Issues?

3. March, 1999 Page 3 Janet Hylton NASA/JF Hylton PA Collections Management Discussion What It Means Administration of the collections (data) environment so that the data are Accessible o Accessible - What can be done to ensure that I can access the data? Accurate o Accurate - What can be done to ensure that the information that I accessed is accurate? Consistent o Consistent - What can be done to ensure that the results are consistent? Across sites.

4. March, 1999 Page 4 Janet Hylton NASA/JF Hylton PA Collections Management Discussion Activities Mandatory Metadata Consistency, Accessibility Identifying Mandatory Metadata Consistency, Accessibility Common Set of ValuesConsistency, Accessibility Identifying Common Set of ValuesConsistency, Accessibility where appropriate Common SchemaConsistency, Accessibility Identifying a Common SchemaConsistency, Accessibility Standard ProceduresAccuracy Identifying Standard Procedures Accuracy for creating and maintaining the metadata ToolsAccuracy Developing Tools to assist in the Accuracy administration of the collections

5. March, 1999 Page 5 Janet Hylton NASA/JF Hylton PA Collection Management Discussion Framework

6. March, 1999 Page 6 Janet Hylton NASA/JF Hylton PA Collection Management Discussion Issues o Global Node Design Modify the Collections Manual and Valids Doc to include the Global Node concepts. Maintenance-Automated Collection Replication o Automated tools Creation and Maintenance Mandatory Attr Checking- are the Mandatory Attr specified Valids Checking - are the valids correct Value Checking - are the Coll Id’s constructed properly Integrity Checking - are the local included Coll in the Collections Structure/ Collections DB