1. A Visit from HUD City of Davenport, Iowa

2. Where is Davenport, Iowa? QUICK FACTS  Population of 100,000+ on the shore of the Mississippi River  Largest city within the Quad Cities, a metro region of almost 400,000 people  Part of HUD Region VII  5 th largest of 14 entitlements

3. Preparing for Field Office “visit” a.k.a. HUD is coming, HUD is coming  Could begin with a phone call  Follow-up with a letter  Verify programs/areas/functions to be reviewed.  Determine if any tours/site visits

4. Logistics – most important  Dedicated work space  Names, numbers, and program area of staff  Parking options  List of restaurants

5. Pre-visit work  Determine which exhibits HUD will use  Web address http://www.hud.gov/offices/cpd/library/monitoring/ handbook.cfm http://www.hud.gov/offices/cpd/library/monitoring/ handbook.cfm  File for each exhibit  - complete the checklist  - include copy of support documentation  Check program files for completeness and order

6. Entrance Conference  Assure appropriate staff present  Provide staff list – and office location  Access to copier – per your city protocol  Housekeeping items

7. During the visit  Be a good “host”  Be available  Consider lunching  At the end of the day, stop and say good-bye

8. During the visit con’t.  Why keep communicating ? address issues as they arise provide clarification/explanation avert findings identify mutually acceptable solutions

9. Closing Conference  It “aint” over until it’s over Again, assure appropriate staff is present HUD reviews what they did, what they found or didn’t find… No surprises, HUD will again identify any findings or concerns Clarify with HUD rep what is needed to address/close any issues

10. It’s over – Celebrate!