1. www.rik.ee Kaspar Karm Head of notaries IS division Center of Registers and Information Systems kaspar.karm@just.ee REGNO 2007 | Riga, Lativa 26th to 27th of November 2007 The interoperability between notaries IS and Land Register Lõkke 4, 19081 Tallinn tel +372 608 3160 faks +372 646 0165 rik@just.ee www.rik.ee

2. Topics Quick Statistics Introduction Inside e-Notary Communication of e-Notary Communication of Land Register Goals of Interoperability Interoperability Security and X-Road Interoperability Procedure Comparison to the Time Before Conclusion

3. www.rik.ee Quick Statistics Estonia –Population 1,3 million –Over 1 million ID-Cards, Mobile-ID since summer 2007 –First electronical parliament elections held in Estonia in 2007  5,5% of total votes made with ID-Cards e-Notary & Land Register –100% of Land Register applications are sent electronically –Over 90% of the Land Register has legal force –Monthly 9 600 applications and 64 700 enquiries –Land 45 227 km 2 For a closer look on ID-Cards: http://www.id.ee

4. www.rik.ee Introduction e-Notary Information System –Authentication through ID-Card –Designed to be used in notaries offices –Ca. 60 notaries offices, 100 notaries and 500 other users Land Register Information System –Full interoperability since June 2007 –Used in Land Registry departments –4 county courts, 13 registration departments, 60 assistant judges RIK –We develop, manage and teach

5. www.rik.ee Inside e-Notary e-Notary Contract Templates Enquiries Customer Database State Fees InvoicesDeposits Electronic Entries CalendarJournal Digital Signing Digital Archive of Documents

6. www.rik.ee Building Register ↔ Tax Register → Patent Register → Ship Register ↔ Register of Official Announcements ↔ Register of State and Local Government Institution → Communication established! Establishing communication Communication direction → Data to e-Notary | ↔ Data to and from e-Notary Communication of e-Notary

7. www.rik.ee Communication of Land Register Land Register Population Register Land Cadastre Business Register e-Notary

8. www.rik.ee Interoperability Procedure Notary does electronically Enquiries to Land Register Data import to the contract (deed) and the preparation Signing the copy of the contract Sending the application with the contract to Land Register Land Register does electronically The registrar receives the application:  META data (participants, objects, state fee, …)  The contract Assistant judge makes an entry to the Land Register The decision is sent automatically back to the e-Notary

9. www.rik.ee Goals of Interoperability To improve speed of work To minimize paperwork and printing Data importing availability To send electronic entries No bureaucracy To create a fully digital register To contribute in developing and improving effective e-Systems

10. www.rik.ee Interoperability XML structured META data Digitally signed contract + XML

11. www.rik.ee Security and X-Road https channel X-Road Secured Channel Internet Land Register Other registers e-Notary Server

12. www.rik.ee Comparison to the Time Before Fast enquiries Fast completion of contracts No more double work Less mistakes A higher quality of service for the citizen A real-time overview of sent applications Shortening of proceeding time 2-3 times! Complete digital archive Quick, easy, convenient, powerful, secure

13. www.rik.ee Conclusion Real-time overview Fast decisions Effective Good for the citizen Interesting future

14. www.rik.ee Thank you for listening! Kaspar Karm Head of notaries IS division Center of Registers and Information Systems kaspar.karm@just.ee REGNO 2007 | Riga, Lativa 26th to 27th of November 2007