1. Moving Your Paperwork Online Western Washington University E-Sign Web Forms

2. Moving Your Paperwork Online

3. Agenda The Challenge Our Solution Innovation Benefits Sustainability Portability Q & A

4. Moving Your Paperwork Online The Challenge Reliance on typewriters for common, paper-based forms Paper-based forms were too ‘slow’ Out-of-date form versions “Where is it?” and “Who has it?” Need electronic system that is easy, fast, and flexible for routine forms

5. Moving Your Paperwork Online Our Solution Simple On-line forms Electronic routing using email Digital signature (authenticated users) Centrally created forms done quickly (24hrs) Real-time form status Secure

6. Moving Your Paperwork Online Form Examples Department Leave (Time Off Request) Personnel Action Facilities Maintenance Request Class Schedule Changes Lock Shop Key Request Student Course Override Request

7. Moving Your Paperwork Online Innovation Simple to develop and maintain Standard JavaScript and ASP Ability to create a new form in 1 day or less –Single statement to include: Digital signature Electronic routing Database storage – Easy for people and departments to use Central archive of all forms Single code base

8. Moving Your Paperwork Online

9. Benefits Eliminated reliance on typewriters Processing time reduced to hours Automatic reminders Electronic routing Institutional performance has improved “Where is it?” and “Who has it?” is now known at all times

10. Moving Your Paperwork Online Signature – Audit Trail

11. Moving Your Paperwork Online Sustainability 134 Forms Adding 5 forms per month 33 departments 50,000+ forms processed per year 0.15 FTE technical support 0.25 FTE help desk creating forms Single code base for all forms and browsers Industry standard languages Not dependent on specific ERP for authentication

12. Moving Your Paperwork Online Portability Compatible with any HTML form Easily transferable –Authentication via ERP / Database / LDAP –Email Interface Easily supportable –Limited technical support –Help Desk or Power User can easily create forms Minimal hardware required No non-standard software

13. Moving Your Paperwork Online Summary Electronic forms with digital signature, routing, audit trail Easy to implement and use Quick institutional benefits Popular with users Get details, download here: –https://west.wwu.edu/admcs/forms/esignReg.aspx