1. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 1 Getting the most out of your Young Members Produced by: Claire Jones YMB Trustee Board Representative April 2014

2. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 2 General Agenda  Introductions  Definitions  Why be involved?  Attracting more members  Events  Social media  Barriers to volunteering  Keeping members  Role descriptions

3. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 3 About this session  Designed to be an interactive session  It is not be EngTech / IEng / CEng specific

4. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 4 Introductions

5. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 5 Introductions Please can you say …  Your name  Your role in the IMechE  What you want to get out of the session?

6. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 6 Definition of Young Member  Anyone before and up to 10 years after gaining professional registration  Independent of a members age  Represents approximately 2/3rds of the IMechE

7. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 7 Question How are young members involved in the IMechE?

8. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 8 Group answers In the group discuss… How are young members involved in the IMechE? Answers given included…  Regional panels  Educational group  STEM ambassadors

9. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 9 Possible answers How are young members involved in the IMechE?  YM Panel / Area / Region Committees  Division and Groups  Special interest boards and groups, examples include  Equality and Diversity Steering Group (EDSG)  Educational Advisory Committee (EAC)  Qualifications and Membership Board (QMB)  Interview panels  Mentors  STEMNET ambassadors  Trustee Board  Formula Student  Representative on Council

10. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 10 Question Discuss in small groups… Why do you think young members do/should want to be involved?

11. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 11 Group answers Groups were asked to present back their most unusual answer Why do you think young members do / should want to be involved in the IMechE?  Gain access and knowledge of IMechE grants and bursaries available to members  The great social aspect, both at meetings and events like the volunteer conference  To gain international recognition of your engineering qualifications, increasing your potential for new jobs, possibly international  To gain (networking) links between different industries, academia and/or knowledge areas

12. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 12 Possible answers Why do you think young members do/should want to be involved?  Networking opportunities  Support corporate membership application  Gaining leadership and managerial experience  Personal development  Enjoyment  Social aspect  Possible recruiting opportunities

13. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 13 Attracting Young Members Getting young members to events

14. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 14 Question Large group question… Do you think certain events appeal more to young members?

15. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 15 Group answers Do you think certain events appeal more to young members? Based on the IMechE’s definition of a young member the group felt that as young members represented a wide variety of the membership events that would interest registered members would also interest young members. What makes an event appealing to young members? The same things that apply to other members

16. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 16 Advertising events

17. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 17 Group answers The group were asked to participate in a large group discussion to answer… What communication methods do you use to publicise events?  Social media  Newsletter  Posters displayed online and physical locations (including Coffee machines, work notice boards)  Near You  List server – through YM and area panel  Programme cards, which included the schedule from multiple panels and was posted to the members  Word of mouth  Annual events  Announcing at other events  Make sure to invite non members, through social and work network

18. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 18 Possible answers  Posters in places of work  Emails around companies  Social Network  Regional newsletter  Word of mouth  Near You Website

19. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 19 Example Advert

20. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 20 Electrical Power Networks & Distribution Systems for Mixed Renewable Generation What This is a great opportunity to learn more about Renewable energy technology for your continued professional development. Presentation outline: · Basics and definitions of energy conversion, ideal switches, typical topologies, power semiconductors and basic circuits. · Basics of Rectifiers, Inverters, DC/DC-converters, solar inverters, wind power. · HV-DC-power transmission for offshore-wind and long distances. The speaker will be Professor Peter Thiemann of FachHochSchule Süd Westfalen. He started his professional career as Research Engineer in the Fraunhofer Institute, Dortmund before he went as a Project Manager for Development of Drive and Automation Systems to Mannesmann Dematic AG, Wetter. Since 1998 he is Professor for Electrical Machines, Drive Systems and Power Electronics at the South- Westfalia University of Applied Sciences in Soest. His areas of interest are sensorless control of electrical drives (PhD students with the University of Bolton), power electronics efficiency, rapid control prototyping and simulation. When 8 th April 2014, 18:00 refreshments for a 18:30 start Where Meet in main reception of Senate House for refreshments, then lecture in F2-008 Deane Suite Lecture Theatre, University of Bolton, Deane Road, Bolton, BL3 5AB. Next steps You’ll need to register for this event – complete the form herehere It is free to attend! For more information contact the IMechE PIDNWC secretary: Jason Shane at PowerIndNWSec@imechenetwork.orgPowerIndNWSec@imechenetwork.org Check out future events on our website at http://nearyou.imeche.org/near-you/UK/North- Western/Power-Industries-Division-NW-Centrehttp://nearyou.imeche.org/near-you/UK/North- Western/Power-Industries-Division-NW-Centre

21. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 21 Question  Do you think that was a good or bad advert?  What makes a good advert?  What information do you want to know when you’re thinking about attending an event?

22. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 22 Group answers What makes a good advert?  Try and avoid IMechE in the email headline in order for people to open the email  It depends if the poster is an attachments or not  A Description of event that doesn't sound boring What information do you need to put on an advert?  Speakers name  Company name  Free food/drink  Topic  Location  Distance  Image  Date and Time  Amount of text  Venue itself  If there is a way to book  Parking  Map  State if there are there going to be physical artefacts

23. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 23 Possible answers  No mistakes  Key information: Date, Time, Location,  Does it count as CPD?  If there are networking opportunities as part of the event  Cost  Open to members and non members

24. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 24 Activity Small group activity… Write an event description in groups for one of these events…

25. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 25 Activities 1.Regional AGM where you want new members to come and take on an active role in the committee 2.A technical visit and talk to a waste water plant where you want to increase your attendance figures 3.1:1 meetings with Business development managers to give advise on professional registration 4.An annual dinner where you want people to attend 5.A Primary engineer or other STEMNET activity in schools where you want to recruit more volunteers

26. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 26 Getting young members to take on a volunteering position

27. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 27 What do you think needs to go into a role description? Role description

28. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 28 In a large group What do you think needs to go into a role description?  High level of what the role is  What the day to day tasks are  CPD opportunities  Time commitments  Who else can help  How will you report Group answers

29. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 29 Possible answers What do you think needs to go into a good role description?  Time commitments  Location of volunteering  Responsibilities  What the member will get out of it  Skills needed  If training is available  Plain language  No unexplained acronyms

30. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 30 Activity Write a role description In small groups write a role description for… 1.A member of the committee organising the volunteer conference 2.Local Young Member panel position 3.Board position (EDSG, QMB) 4.An educational co-ordinator for your area 5.A mentor for school children

31. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 31 Further information Please check the Volunteer Resource Centre (VRC) for further information on role descriptions and fact sheets on key roles http://nearyou.imeche.org/volunteer-resource-centre/overview

32. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 32 Welcoming new members / volunteers

33. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 33 Group answers Ideas on how to welcome new members How do you welcome members in your area? How do you wish you were welcomed?  Introduce to committee  Meeting in restaurant/Pub  Tell them about what you do  Don’t overwhelm them  Tell them what you expect  DO NOT exclude them  Welcome drink first

34. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 34 Possible Answers How to welcome new members  List of possible events  Explain acronyms  Make sure they are included in the committee mailing list  Send them a copy of the last set of minutes  Get a committee to meet them before the meeting  Identify a member to meet and greet new members  1:1 handovers if they agree to take on a role

35. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 35 Barriers

36. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 36 Activity Discuss in small groups… What stops people volunteering?

37. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 37 Group answers What stops people volunteering?

38. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 38 Possible answers Thinking as a new YM what would stop you volunteering? And how to address the concerns…  Don’t want to Pressure on yourself – (it can be easier to start with smaller roles)  Expectations of others (make it clear what you expect someone to do)  Time at a fixed time each week/month– (Consider virtual meetings. What can you do via email?)  Unable to access the meeting location – (Could someone offer lifts)  Money (even if its expensed) – (Invoice where possible, then people aren’t out of pocket)  Not knowing where to start – (Give 1:1 quality handover meeting)  Don’t know anyone - (make contact in advance)  Have a list of new ideas for events that young members could do (this reduces the pressure on young members)

39. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 39 Keeping new members

40. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 40 How to keep members Group answers… What activities do you do in your area to keep active volunteers?

41. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 41 Possible answers What activities do you do in your area to keep active volunteers?  Say “Thank You”  Keep the social networking going  Be aware that people lives change  Change roles  Support people at work  Offer to help with professional registration

42. Improving the world through engineeringwww.imeche.orgImproving the world through engineering 42 Any Questions?