1. Key Stakeholders Meeting. 25 September 2003. Beachy Head to Selsey Bill Shoreline Management Plan 1st Review Key Stakeholders Forum Roger Spencer (Arun DC) Adam Hosking (Halcrow Group) SMP4D@Halcrow.comwww.sdcg.org.uk

2. Key Stakeholders Meeting. 25 September 2003. Structure for today Introductions Presentation –SMP background –Stakeholder Involvement Strategy –Issues Identification Approach Questions on Approach Break-out sessions to review issues table What next in SMP?

3. Key Stakeholders Meeting. 25 September 2003. Shoreline Management Plans (SMPs) The SMP is a (non-statutory) policy document for coastal defence management planning It will however take account of other existing planning initiatives and legislative requirements It will inform wider (statutory) strategic planning, but It will not set policy for anything other than coastal defence management

4. Key Stakeholders Meeting. 25 September 2003. COASTAL DEFENCE PLANNING The UK Strategic Framework Shoreline Management Plans Identify general policies, e.g. “hold the line” and general implementation requirements e.g. SMP4d Strategy PlansIdentifies nature and timing of works to be undertaken e.g. Rivers Arun to Adur SchemesDesign and construction of capital works and maintenance e.g. Shoreham & Lancing Sea Defences

5. Key Stakeholders Meeting. 25 September 2003. Aim of the SMP To promote sustainable management policies for a coastline into the 22nd century Seek to achieve long-term objectives without committing to unsustainable defences Consider objectives, policy setting and management requirements for 3 main time periods…. …. 0-20 years, 20-50 years and 50-100 years Provide a timeline for management changes, which will provide direction for decision makers to move from the present towards the future

6. Key Stakeholders Meeting. 25 September 2003. Why review the SMP? SMPs are working documents that need to be revised to incorporate up-to date information and changes in policy guidance and ongoing shoreline evolution First SMP was produced in 1996/7 New SMP needs to take account of: –Latest technical studies (e.g. Futurecoast) –Issues identified by most recent defence planning (i.e. coastal defence strategy plans which now cover most of the SMP area) –Changes in legislation (e.g. EU Habitat Directive) –Changes in national defence planning requirements

7. Key Stakeholders Meeting. 25 September 2003. SMP work flow

8. Key Stakeholders Meeting. 25 September 2003. SMP work flow: Data Gathering Project team June 2003 Coastal Group Meeting Agree Stakeholder Engagement Strategy and overall approach July 2003 Develop initial Stakeholder Engagement materials Stakeholder list, letter/questionnaire August 2003 Issue Stakeholder Engagement Materials As well as identifying issues, seek to identify what other information is available August 2003Field VisitKey project team members August/ September 2003 Stakeholder Feedback Identification of information and issues. August/ September 2003 Information CollectionFrom Stakeholders.

9. Key Stakeholders Meeting. 25 September 2003. SMP work flow : Initial data assessments and define objectives September 2003Analyse ResponsesDevelop Issues Table September 2003Stakeholder meeting Review and discussion of identified issues September/ October 2003 Conduct theme reviews Obtain data from designated sources September/ October 2003 Develop process understanding Assess shoreline evolution for base cases October/ November 2003 Complete issues tableDefine and rank objectives November 2003Stakeholder meeting Review/ agree objectives and ranking November 2003Finalise Objectives

10. Key Stakeholders Meeting. 25 September 2003. SMP work flow: Policy appraisal and SMP production December/ January 2003 Policy Scenario Assessment Use objectives and process baseline to identify appropriate policies for SMP and assess shoreline response to policies February 2004Stakeholder Meeting Stakeholder review of proposed policies February/ March 2004 Finalise policy and draft document April/May 2004Public Consultation Draft document available for review May 2004Complete SMP Determine changes needed and amend draft document

11. Key Stakeholders Meeting. 25 September 2003. Role of Issues & Objectives (‘Issues’ are raised by stakeholders/reviews, ‘objectives’ aim to resolve issues) Central to new approach to SMPs –Informs selection of policies –Provides focus for stakeholder consensus Policy appraisal is ‘objective led’ Objectives appraised to identify most suitable shoreline management policy

12. Key Stakeholders Meeting. 25 September 2003. SMP Management Model CONTRACTOR CLIENT MANAGEMENT GROUP Other individual stakeholders and organisations not on the Forum KEY STAKEHOLDERS’ FORUM

13. Key Stakeholders Meeting. 25 September 2003. Remit of Key Stakeholders’ Forum Comprises representatives of the key stakeholder organisations likely to be affected by the SMP Suggests issues and their priorities to be considered within the SMP Meets periodically throughout production of SMP Provides comment on proposals of Client Management Group and the Contractor

14. Key Stakeholders Meeting. 25 September 2003. KSF Membership Eastbourne BCWealden DCLewes DC Brighton & Hove CCAdur DCWorthing DC Arun DCChichester DCEnglish Nature Environment AgencyWest Sussex CCEast Sussex CC English HeritageSussex Wildlife Trust Sussex Downs Conservation Board Sussex Sea FisheriesRSPBNational Trust Royal Yachting Association Sussex Association of Local Councils National Farmers Union Brighton Marina Co.RailtrackShoreham Port* Littlehampton Harbour Board* Defra, FCD* Defra, Fisheries Inspectorate* Southern Water*Sea Containers Ports*South Coast Power*

15. Key Stakeholders Meeting. 25 September 2003. Approach to Stakeholder Involvement Identified organisations and individuals with an interest in the preparation of the SMP Letter of Invitation explaining reasoning and background to all Stakeholders Questionnaire to all Stakeholders asking for contact details, data and concerns/issues Discussions with the Client Management Group comprising the local authorities, Environment Agency, English Nature and Defra

16. Key Stakeholders Meeting. 25 September 2003. Approach to Identifying Issues Familiarisation visits to whole coastline, concentrating on sensitive areas Review of current SMP Review of information and other documents provided by authorities and found on the internet Issues raised in the responses to the questionnaires sent to 150 stakeholders

17. Key Stakeholders Meeting. 25 September 2003. Issues based methodology Provides systematic and consistent evaluation process of subjective and objective criteria Identifies what really matters not just the obvious Offers a strategic approach Based upon ‘Quality of Life Capital’, developed by Countryside Agency, English Nature, English Heritage and the Environment Agency

18. Key Stakeholders Meeting. 25 September 2003. Identification of Issues LocationFeatureIssue associated with Feature FCD Issue? Affect policy? Why is issue important? Who are beneficiaries?

19. Key Stakeholders Meeting. 25 September 2003. Issues Table for Sub-Cell 4d (cont) Beneficiaries ranked as: –Individuals – not organisations –Local – residents, groups in immediate area –Regional Users – local authorities, regional communities, organisations and businesses –National Users – National organisations –International Users

20. Key Stakeholders Meeting. 25 September 2003. Issues Table for Sub-Cell 4d Three forms of issues –technical –environmental –socio-economic Generic issues for: –Towns and other settlements –Open coast

21. Key Stakeholders Meeting. 25 September 2003. Protecting people and their homes Protecting commercial property and the local economy Protecting local infrastructure and services Protecting recreation and tourism sites and activities Maintaining access to the beach Protecting of specific designated sites and features Generic Issues for Towns

22. Key Stakeholders Meeting. 25 September 2003. Preserving environmental designations e.g. SSSI, SNCI, SPA, AONB, NNR Protecting agricultural land Maintaining access to the beach for launching/recreation Protecting marine archaeological sites Protecting coastal developments Generic Issues for Open Coast

23. Key Stakeholders Meeting. 25 September 2003. Structure for today Introductions Presentations –SMP background –Stakeholder Involvement Strategy –Issues Identification Approach Questions on Approach Break-out sessions to review issues table What next in SMP?

24. Key Stakeholders Meeting. 25 September 2003. Break out sessions Divide into groups Consider in turn, –the ISSUES (does it affect policy?), –the FEATURES these relate to –Why is this important, i.e. what are the BENEFITS –WHO benefits Remember to also consider TIMESCALES over which these apply (0-20, 20-50, 50-100 years)

25. Key Stakeholders Meeting. 25 September 2003. Next Steps Finalise the issues table Use process study to appraise potential future flooding and erosion risks (over 20, 50 and 100 years) Use ‘theme reviews’ to rank shoreline management objectives Review by Stakeholders. Policy Appraisal

26. Key Stakeholders Meeting. 25 September 2003. Converting Issues to Objectives Ranking objectives is based upon answering 4 questions: At what scales (spatial/temporal) is the benefit important? If the feature were lost tomorrow, at what (spatial) scale would there be an impact? Also, is the feature, or benefit, of finite temporal importance (i.e. less that 100 years?). Can the benefit be substituted? Can the benefit can be replaced at the appropriate scale. Is there enough of the benefit? Scarcity of the benefit at the scale at which it is important. Importance of the benefit at the SMP scale or greater? If the feature were lost tomorrow, what would the impact be?

27. Key Stakeholders Meeting. 25 September 2003. Objective Setting Ranking of Objectives RankCriteria Very HighHigh importance and rarity, international/national/regional scale limited potential for substitution HighHigh importance and rarity, international scale but potential for substitution HighHigh importance and rarity, local or regional scale, and limited potential for substitution MediumMedium importance and rarity, regional scale, but limited potential for substitution LowMedium importance and rarity, local scale, but potential for substitution NegligibleLow or very low importance and rarity, local scale

28. Key Stakeholders Meeting. 25 September 2003. Policy Appraisal Once we have defined and agreed the ranked objectives, they will be used in policy appraisal. There are 4 possible policy options: hold the existing defence line advance the existing defence line managed realignment no active intervention These will be appraised to develop ‘policy scenarios’ which will be tested against process understanding to determined preferred policy. Review by Key Stakeholders and Elected members.

29. Key Stakeholders Meeting. 25 September 2003. Points to consider In answering the questions for the range of issues affecting the coast we need to consider: What should we use to appraise whether there is enough of a benefit e.g. housing or shops? County/Regional housing targets? Are all SSSI sites unique, or should we count some as re- creatable? (EN/CWT guidance) Are all urban assets more beneficial than rural assets, due to future regeneration/development potential? (Development sites or more general) How should we appraise importance of features such as recreation areas? Primary users, e.g. local, etc?

30. Key Stakeholders Meeting. 25 September 2003. Meeting 2 Thursday 27 November 2003 Review objectives Appraise Ranking Agree way forward with policy appraisal. Comments to: SMP4D@Halcrow.com