1. Budget Orientation Session Decker Onken Vice President of Finance

2. 2 Before We Get Started To receive a budget, you organization must charge: –Tier III Competitive Organizations $50/semester in dues –Tier III Non-Competitive Organizations $20/semester in dues –Tier II Organizations are not required to charge dues

3. 3 Joint Finance Committee (JFC) The JFC oversees the SGA financial allocation process JFC Members –Decker Onken VP of Finance and Chair –Elizabeth Faucher Undergraduate Treasurer –Joy Kimmel Graduate Treasurer –Andre Evans –Brian Abedi –Alexander Lakocy –Ahmed Nawaz –Brice Edelman –Sabrina Russell –Macon Pharr

4. 4 Budget Application Budgets are submitted online through JacketPages Budget applications are due by Thursday, October 29 th, 2015 at 11:55 PM. Your organization must be in good standing with the Office of Leadership and Civic Engagement to be eligible –On JacketPages, your organization status will say “Active” President, Treasurer, and Advisor must all be listed on JacketPages

5. 5 Budget Timeline Applications due on Thursday, October 29 th Budget Hearing Schedule released on Friday, November 6 th –All organizations MUST attend a budget hearing –Will occur in January and February Budget will be presented to legislative bodies in early March –Will be invited to legislative meetings where budget is discussed –Final Budget released in April

6. 6 Membership Fee Requirements Competitive Organizations –Must charge $50/semester in dues Non-Competitive Organizations –Must charge $20/semester in dues All members must be listed on your organization’s roster on OrgSync (when it arrives)!

7. 7 Tier System Tier I : Student Center and CRC Tier II : Large organizations that serve all of campus –ORGT, SCPC, SGA, Student Publications, Greek Programming Board, etc. Tier III : All other student organizations –Competitive –Multi-disciplinary –Cultural –Community Service

8. 8 JFC Policy http://sga.gatech.edu/undergraduate/jfc

9. 9 What Can’t Be Funded Food Lodging Fundraisers First-time events Capital expenditures FASET Materials Personnel or office supplies if you’re a Tier III Speaker Fees Tournaments that you have not qualified for Personal items (nametags, scrapbooks, business cards)

10. 10 Funding Formulas Cannot receive more than 3 times annual revenue in budget Travel calculator available on JFC website

11. 11 Budget Application – How to Submit

12. 12 Budget Application – Membership Info Pre-filled - Based on how many members are listed on JacketPages!

13. 13 Budget Application – Line Items Save often!

14. 14 Budget Application - Revenue

15. 15 Budget Application – Other Expenses Click Save!

16. 16 Budget Application – Assets & Liabilities

17. 17 Budget Application – Member Contributions

18. 18 Budget Application - Summary

19. 19 Final Notes How much should I request? Request what you need. Every organization is different. Must charge dues Will not fund more than 3x annual non-SGA revenue Budgets aren’t right for everyone. Bills are another option!

20. 20 Final Notes - TravelTravel Final Notes - TravelTravel Template for Travel Line Items Line Item Description: “[Event Name], [City, State], [Driving/Flying], [# of Students] students, $[Amount per Student] each” Example: Nevada Foosball Festival, Las Vegas, NV, Flying, 10 students, $150 each Total amount requested: $1500

21. 21 Deadline October 29 th, 2015 11:55pm No late submissions will be accepted Email decker.onken@gatech.edu if you are having trouble or have questions, but do it early! More information available at http://sga.gatech.edu/undergraduate/jfc http://sga.gatech.edu/undergraduate/jfc

22. 22 GENERAL QUESTIONS

23. Budget Orientation Session Decker Onken Vice President of Finance