1. A Project Report On Hostel Management System
Submitted By
Patel Jigarkumar M.( )
M.C.A Semester-V
Guided By
Dr. Jayesh M. Patel
Submitted to
Acharya Motibhai Patel Institute of Computer Studies
Ganpat University, Ganpat Vidyanagar
Nov/Dec-2014

2. Project Profile Project Name Online Hostel Management System
Developed At
A.M. Patel Institute Of Computer Studies
Objective
This system provide online Registration & submit form with hostel fees & Reducing Re-admission process.
Front-end
PHP 5.2
Back-end
MY Sql 2.1
Tools Used
Macromedia Dreamweaver 8
Project-Guide
Dr. Jayesh M. Patel
Group No 61
Developed By
Patel Jigar ( )

3. Requirement Specification
Existing System:
The existing system is a manually maintained system. All the Hostel
Records are to be maintained for the details of each student, Fee details, Room Allocation, Attendance etc. All these details are entered and retrieved manually(On Paper Work).
Time consuming.
Updating process
Inaccuracy of data.

4. New System :
The New system is computerized version of the existing system.
Provides easy and quick access over the data.
Authorization schemes.
Admin is easy to change or update the students details.

5. Function Specification
Admin:
Show the all data.
Handle the data(Insert , Update , Delete).
Visit the site.
Registration.
Show the basic information of the hostel.
User:

6. Recommended Hardware Requirements:-
Server Configuration
Recommended Hardware Requirements:-
Processor : 2.0GHz
RAM : 512MB
Hard Disk : 320GB
Recommended Software Requirements:-
Operating System : Windows XP Professional, 7, or above
Front End : PHP 5.2 & Wampserver 2.0.
Back End : PHP MYSQL 2.1.
Tools Used : Macromedia Dreamweaver 8
Browser: Internet Explorer 8.0

7. Hardware Requirements:-
Client Configuration
Hardware Requirements:-
Processor : 1.6GHz
RAM : 512MB
Hard Disk : 4GB Space Required
Software Requirements:-
Operating System : Windows XP Professional, 7, or above
Browser: Internet Explorer 8.0

8. Time line chart (Gantt chart) HMS
Requirements(0-10)
Analysis(10-20) A C T I V Y
Designing(20-40)
Coding(35-70)
Testing(35-80)
Implementation(80-90)
Documentation(20-90) 10 20 30 40 50 60 70 80 90
DAYS

9. Activity Diagram

10. Activity Diagram for Admin

11. Activity Diagram for Student
Not Registrated
Registrated
Uname/pwd invalid
Uname/pwd valid

12. Use Case Diagram of HMS

13. HMS
User
Admin

14. E-R Diagram
E-R Diagram

15. E-R Diagram:- Manage Fill Regitration M 1 Rooms View 1 M Manage 1 1 1
Admin 1
Manage M
Student 1 1 1
Manage 1
Site
Manage
Show
Facility M M

16. Data Dictionary

17. Table Name : Stu_mst Description : This table show information about
Table Name : Stu_mst Description : This table show information about Student Registration form
Sr.no
Field
Datatype
(Size)
Constrains
Description
Control name
Validation 1
uid
int(6)
primary key/Auto
Unique id
Auto_gen 2
fname
varchar(20)
NotNull
Surname
Textbox 3
mname
Middlename 4
lname
Fathername 5
dob
varchar(10)
Date of birth
Dropdownlist 6
Add
varchar(50)
Address of student
Textarea 9
pin
varchar(6)
Pincode no
Fixedlength 10
Mob
Studetnt mobile no 11
Fno
int(10)
Not null
Father mobile no

18. Table Name : Stu_mst Description : This table show information about
Table Name : Stu_mst Description : This table show information about Student Registration form
Sr.no
Field
Datatype
(Size)
Constrains
Description
Control name
Validation 12
photo
Mblob(15KB)
Not null
Image of student
Fileupload
NotNull 15
uname
varchar(50)
University name
Textbox 16
clgname
College name 17
cors
varchar(20)
Cource 18
sem
int(2)
Sem
Dropdownlist 19
year
int(4)
Current year 20
lcors
Last year cource 21
per
float(5,2)
Percentage 22
regdate
timestamp
Reg_date 23
username
Not Null
Username 24
Upass
Password 25
Varchar(50)

19. Description:This Table is Store is Admin Data.
Table Name:admin1
Description:This Table is Store is Admin Data.
Sr. No
Field
Data Type
(size)
Constrains
Description
Control Name
Validation 1
aname
varchar(6)
NOTNULL
Admin name 2
apass
Int(6)
FOREIGN KEY
Admin Pwd

20. Table Name: Room Description: This table show information about Room.
Sr. No
Field
Data Type
(size)
Constrains
Description
Control Name
Validation 1
rid
Int(6)
Primary key
Room id 2
Uid
Foreign Key
User id 3
rno
int(4)
Not Null
Room no 4
stuno
Int(4)

21. Sequence Diagram

22. Sequence Diagram for HMS

23. Sequence Diagram
Class Diagram

24. Class DiagramHMS

25. Collaboration Diagram
Sequence Diagram
Collaboration Diagram

26. Collaboration Diagram Hms

27. Input and Output Design

28. This Page Introducing Home Page Application.

29. Fill Up All Information In Registration Page.

30. After fill up the form then print the message of data can store in database.

31. This page is introducing login page of the user.

32. This page is introducing the User home page.

33. This page is introducing about Mees fees of the hostel.

34. This page introducing about Room Fees.

35. This page is introducing about Select Room from the user.

36. This page is introducing about us of the Hostel.

37. This is page introducing about Contact detail of hostel.

38. This page is introducing gallery (photos) of hostel.

39. This page is introducing Admin login page.

40. This page is introducing Admin Manage data.

41. This page is introducing search Record form particular user (Student).

42. This page is introducing update Record form particular user (Student).

43. Sample test cases:
Registration: This test procedure is used to see whether student is properly Registration to a system or
not and for authorizing the student for Registration.
Sr.no
Measure
Expected result
Actual result
Remark 1.
Fill up all data of registration page without enter pincode
Error
Plz Enter the Pincode 2.
Enter invalid verification code
Worng Vrification Code,try again!

44. Registration without pincode.

45. Print message for fill up pincode.

46. Wrong verification code

47. Invalid Verification code

48. User invalid login detail.

49. User valid login detail.

50. FUTURE ENHANCEMENT In future we will send message and email to user.
In future we will send message and to user.
I want to use Ajax in future.

51. BIBLOGRAPHY REFERENCE SITE
Murach’s PHP and MySQL – Joel Murach &Ray Harris Software engineering - Roger S. Pressman PHP and MySQL- Bible
REFERENCE SITE

52. Thank You