1. 1 expect the best www.vita.virginia.gov An Approach for Developing The Commonwealth Strategic Plan for Technology February 22, 2005 June 20, 2005

2. 2 expect the best www.vita.virginia.gov Overall Objective of the Approach Establish a stakeholder-centric, statewide strategic IT planning process that: –Incorporates long-range business and IT policy direction; –Encourages stakeholder creativity in responding to such direction; –Produces an updated, viable four-year IT strategic plan on an annual basis.

3. 3 expect the best www.vita.virginia.gov The Five Step Approach 1.Establish stakeholder network--roles, responsibilities, and schedules 2.Define the Commonwealth’s strategic business direction (via COVF, others) and supporting IT policy framework (via ITIB) 3.Utilize the stakeholder network to develop responsive IT plan components 4.Review/refine results for ITIB consideration and approval 5.Distribute, publicize, and “live” the plan

4. 4 expect the best www.vita.virginia.gov First Step Establish stakeholder network--roles, responsibilities, agenda and schedules Cabinet Technology Teams (CATTs) Council on Technology Services (COTS) Focus groups--citizens, businesses, vendor/partners, legislators ITIB/SPARC JCOTS Governor/Cabinet Council on Virginia’s Future Deliverable: “Established Stakeholder Network”

5. 5 expect the best www.vita.virginia.gov Second Step Define the Commonwealth’s strategic business direction and supporting IT policy framework Develop strategic business direction via documents/ sources, including: –Governor –Council on Virginia’s Future –Stakeholder focus groups Develop supporting IT policy framework—ITIB, via SPARC Deliverable: “Strategic Business Direction/IT Policy Framework of the Commonwealth of Virginia”

6. 6 expect the best www.vita.virginia.gov Third Step Utilize the stakeholder network to develop responsive IT plan components CATT Teams—lines of business Focus groups—cross-cutting COTS—enterprise perspective/opportunities Deliverable: Initial Draft-“Commonwealth Strategic Plan for Technology, 2006”

7. 7 expect the best www.vita.virginia.gov Fourth Step Review/refine results for ITIB consideration & approval –Analysis/commentary from: VITA Council on Virginia’s Future Governor/Cabinet –Refinements via ITIB-Strategic Planning and Review Committee/SPARC (one-day workshop) –Final review/approval by ITIB Deliverable: Approved “Commonwealth Strategic Plan for Technology, 2006”

8. 8 expect the best www.vita.virginia.gov Fifth Step Distribute, publicize, and “live” the plan Develop/execute a communications strategy, including: –Targeted messages –Stakeholder presentations –Deliverable: “A Communications Strategy and Plan” Execute the Strategic Plan for Technology -Deliverable: A Working Plan-Not “Shelfware”

9. 9 expect the best www.vita.virginia.gov Follow Up Activities Evaluate/critique the Plan development process, involving: –The Council on Virginia’s Future –The ITIB –COTS –CATTs –VITA Deliverable: “An Evaluation of the Strategic Planning Process and Deliverables” Update the Plan annually

10. 10 expect the best www.vita.virginia.gov Relationship Between the “Strategic Plan for Technology” and the Budget Planning Cycle March “The Commonwealth Strategic Plan for Technology” is completed/updated June The Budget Planning Cycle begins:

11. 11 expect the best www.vita.virginia.gov Strawman Timeline/Resources Step 1Step 2Step 3Step 4Step 5 Entities Involved Establish Network Set Business DirectionDraft Plan Finalize Plan Communicate Plan Governor/CabinetXXX Council on Virginia's Future (CVF)XXX ITIBX ITIB-SPARCXXX COTSXX CATTsXX Focus/Stakeholder GroupsXXX VITA X X XXX Estimated Start/Finish Dates 7/1/05- 8/12/058/15/05-9/30/05 10/3/05- 12/16/05 1/9/06- 3/3/06 3/10/06- 3/31/06

12. 12 expect the best www.vita.virginia.gov Questions?