1. A Financially Responsible AAF Club/Federation Tips To Help Keep You In The Black & Out Of Trouble

2. Presenter: Norm Vallone  Past President, Greater Dayton Advertising Association (GDAA)  Former Chair, GDAA Finance Committee  Treasurer, Fifth District AAF  Past President, Greater Dayton Advertising Association (GDAA)  Former Chair, GDAA Finance Committee  Treasurer, Fifth District AAF

3. Disclaimer  Not a CPA  Not a Lawyer  Not a financial adviser  Not a CPA  Not a Lawyer  Not a financial adviser

4. Is This Really Necessary?  Fiduciary responsibility

5. Is This Really Necessary?  Fiduciary responsibility  Managing income and expenses is a critical business function  Fiduciary responsibility  Managing income and expenses is a critical business function

6. Is This Really Necessary?  Fiduciary responsibility  Managing income and expenses is a critical business function  Helps secure the future of the organization  Fiduciary responsibility  Managing income and expenses is a critical business function  Helps secure the future of the organization

7. Is This Really Necessary?  Personal liability

8. Is This Really Necessary?  Personal liability  Tax consequences  Personal liability  Tax consequences

9. Is This Really Necessary?  Personal liability  Tax consequences  Loss of not-for-profit status  Personal liability  Tax consequences  Loss of not-for-profit status

10. Requires A Commitment By The Board  Appoint a Treasurer

11. Requires A Commitment By The Board  Appoint a Treasurer  Secure insurance/bond  Appoint a Treasurer  Secure insurance/bond

12. Requires A Commitment By The Board  Appoint a Treasurer  Secure insurance/bond  Establish written policies  Appoint a Treasurer  Secure insurance/bond  Establish written policies

13. Requires A Commitment By The Board  Appoint a Treasurer  Secure insurance/bond  Establish written policies  Select bookkeeping software  Appoint a Treasurer  Secure insurance/bond  Establish written policies  Select bookkeeping software

14. Requires A Commitment By The Board  Appoint a Treasurer  Secure insurance/bond  Establish written policies  Select bookkeeping software  Use common sense  Appoint a Treasurer  Secure insurance/bond  Establish written policies  Select bookkeeping software  Use common sense

15. It All Begins With Budgets  Hold committees accountable

16. It All Begins With Budgets  Hold committees accountable  Each event must be budgeted and approved by the Board  Hold committees accountable  Each event must be budgeted and approved by the Board

17. It All Begins With Budgets  Hold committees accountable  Each event must be budgeted and approved by the Board  Establish who develops the annual budget  Hold committees accountable  Each event must be budgeted and approved by the Board  Establish who develops the annual budget

18. It All Begins With Budgets  The Treasurer is the watchdog

19. It All Begins With Budgets  The Treasurer is the watchdog  Checks and balances  The Treasurer is the watchdog  Checks and balances

20. Policies  No co-mingling of funds

21. Policies  No co-mingling of funds  Two signatures on checks  No co-mingling of funds  Two signatures on checks

22. Policies  No co-mingling of funds  Two signatures on checks  Use of credit cards for purchases  No co-mingling of funds  Two signatures on checks  Use of credit cards for purchases

23. Policies  Accepting credit cards for payment

24. Policies  Accepting credit cards for payment  Check-in procedures at events  Accepting credit cards for payment  Check-in procedures at events

25. Policies  Accepting credit cards for payment  Check-in procedures at events  Cash handling  Accepting credit cards for payment  Check-in procedures at events  Cash handling

26. Policies  Purchase orders

27. Policies  Purchase orders  Invoicing  Purchase orders  Invoicing

28. Policies  Purchase orders  Invoicing  Reconciling event income with attendance  Purchase orders  Invoicing  Reconciling event income with attendance

29. Policies  Purchase orders  Invoicing  Reconciling event income with attendance & expenses  Spending limits and approvals above limit  Purchase orders  Invoicing  Reconciling event income with attendance & expenses  Spending limits and approvals above limit

30. Policies  Handling expense reimbursements

31. Policies  Handling expense reimbursements  Reporting & transparency  Handling expense reimbursements  Reporting & transparency

32. Policies  Handling expense reimbursements  Reporting & transparency  Tax filings  Handling expense reimbursements  Reporting & transparency  Tax filings

33. Got Questions?