1. Welcome to the 44 th Annual General Meeting

2. Call to Order

3. Agenda Items from the Floor College of Occupational Therapists of Manitoba

4. Approval of the Agenda

5. Approval of “Rules of the Meeting of the College”

6. Appointment of Two Scrutineers

7. Approval of the AGM Minutes of October 21, 2014

8. Business Arising from the Minutes

9. Chairperson’s Remarks

10. Strategic Directions Governance Registration Continuing Competence Investigation/Inquiry RHPA

11. Treasurer’s Report

12. Financial Statements of THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA May 31, 2015

13. Deloitte LLP Suite 2300, 360 Main Street Winnipeg MB R3C 3Z3 INDEPENDENT AUDITOR’S REPORT To the Members of The College of Occupational Therapists of Manitoba We have audited the accompanying financial statements of The College of Occupational Therapists of Manitoba, which comprise the statements of financial position as at May 31, 2015 and the statements of operations, changes in net assets and cash flows for the year then ended and the notes to the financial statements.

14. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

15. Auditor’s Responsibility continued… An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

16. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of The College of Occupational Therapists of Manitoba as at May 31, 2015 and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Chartered Accountants August 25, 2015

17. THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31, 2015 REVENUE Registration and license fees$ 336,301$ 329,457 Other registration income20550 Investment income7,2296,668 Other income 200 2,000 Expense recoveries – rent900 Expense recoveries – phone444 Expense recoveries – administration9,4407,528 Expense recoveries – supplies300- Expense recoveries – salary2,4022,316 357,236349,863 2015 2014

18. Amortization-92 Association dues1,3291,569 Council expenses and meetings12,2439,359 Casual labour-410 Continuing competence22,33325,402 Insurance3,0582,404 Maintenance-158 Miscellaneous1,5021,859 Printing2,9673,253 2015 2014 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31, 2015 EXPENSES

19. Professional fees23,85013,008 Professional fees - Legal37,25156,229 Rent15,54913,860 Service charges552510 Supplies2,7031,461 Support to National Equivalency Project9,000- Telephone and postage12,58511,358 Wages and benefits180,326167,268 325,248308,200 EXCESS OF REVENUE OVER EXPENSES$ 31,988$ 41,663 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Operations Year Ended May 31, 2015 2015 2014

20. 2015 Unrestricted Internally Restricted Total Balance, Beginning of Year $ 16,000$ 151,441$ 167,441 Excess of Revenue over Expenses 31,988 - Internal Restrictions (Note 5) ( 31,988) 31,988 - Balance, End of Year $ 16,000$ 183,429$ 199,429 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Changes in Net Assets Year Ended May 31, 2015

21. 2014 Unrestricted Internally Restricted Total Balance, Beginning of Year $ 16,000$ 109,778$ 125,778 Excess of Revenue over Expenses 41,663 - Transfer From Restricted Fund (Note 5) 28,097 (28,097) - I nternal Restrictions (Note 5) (69,760)69,760 Balance, End of Year $ 16,000$ 151,441$ 167,441 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Changes in Net Assets Year Ended May 31, 2015

22. 2015 2014 ASSETS CURRENT Cash$ 161,694$ 130,571 Short-term investments (Note 3) 66,46864,560 Accounts receivable6,8382,614 Prepaid expenses1,3342,523 $ 236,334$ 200,268 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Financial Position May 31, 2015

23. 2015 2014 LIABILITIES CURRENT Accounts payable$ 36,905$ 32,827 COMMITMENT (Note 6) NET ASSETS Unrestricted16,000 Internally restricted183,429151,441 199,429167,441 $ 236,334$ 200,268 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Financial Position May 31, 2015

24. 2015 2014 OPERATING ACTIVITIES Excess of revenue over expenses Item not affecting cash: $ 31,988$ 41,663 Amortization- 92 Changes in non-cash operating working capital items: 31,98841,755 Accounts receivable (4,224)2,560 Prepaid expenses1,189(653) Accounts payable4,078(11,439) 33,03132,223 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Cash Flows Year Ended May 31, 2015

25. 2015 2014 INVESTING ACTIVITIES (Increase) decrease in short-term investments (1,908)90,864 NET INCREASE IN CASH POSITION CASH POSITION, BEGINNING OF YEAR CASH POSITION, END OF YEAR 31,123 130,571 $ 161,694 123,087 7,484 $ 130,571 THE COLLEGE OF OCCUPATIONAL THERAPISTS OF MANITOBA Statement of Cash Flows Year Ended May 31, 2015

26. College of Occupational Therapists of Manitoba Questions about the Audit?

27. Statement of Operations A comparison of 2014-2015 revenue and expenses to budget

28. Actual Jun 1/14 - May 31/15 Budget Jun 1/14 - May 31/15 Registered OTs Annual Registration Fees (Practising & Non Practising) 706 $475/190 625 $475/190 Levy$40/16 REVENUE Member Fees Other Registration Income Investment Income Other Revenue IT Levy $309,741 20 7,229 200 26,560 $298,075 675 1,344 0 25,000 2014/2015 STATEMENT OF OPERATIONS

29. Actual Jun 1/14 - May 31/15 Budget Jun 1/14 - May 31/15 REVENUE Recovered Expense (rent) Recovered Expense (phone) Recovered Expense (supplies) Recovered Expense (wages) Recovered Expense (wages - contract) $ 900 444 300 9,440 2,402 $ 900 444 300 6,000 2,436 TOTAL REVENUE$ 357,236$335,174 2014/2015 STATEMENT OF OPERATIONS

30. EXPENSES Miscellaneous Council & Committee Expenses Executive Director Meeting Expenses CC Program Development Education/Training Projects Association Dues Membership Refunds $ 256 9,279 2,964 22,333 0 9,000 1,330 0 $ 25 6,500 4,125 25,000 2,100 2,000 1,700 2,500 Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/15 2014/2015 STATEMENT OF OPERATIONS

31. EXPENSES Office: Courier/Fax/Post/Phone Office: Supplies Office: Copying/Printing Office: Technology Upgrades & Maintenance Office: Maintenance Office: Depreciation Expense (Furniture) Office: Depreciation Expense (Computer ) Casual Office Support $ 12,585 2,703 2,967 1,245 0 $ 12,600 3,000 3,500 3,000 210 0 1,200 Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/15 2014/2015 STATEMENT OF OPERATIONS

32. EXPENSES Insurance Rent Bank Charges Professional Fees Professional – Legal Wages/Salary/Wages & Benefits/Source Deductions Transfer to Reserve Fund Integrated Technology Solution TOTAL EXPENSES NET INCOME/NET LOSS $ 3,058 15,549 552 23,850 37,251 125,762 54,564 26,656 5,332 $ 357,236 $ 0 $3,500 15,536 600 15,000 28,500 122,254 50,471 25,000 6,853 $ 335,174 $ 0 2014/2015 STATEMENT OF OPERATIONS Actual Jun 1/14-May 31/15 Budget Jun 1/14-May 31/15

33. Questions about the Statement of Operations?

34. 2015-2016 Budget - including a comparison to the 2014-2015 Budget

35. College of Occupational Therapists of Manitoba At the end of this section, you will be asked to vote on the 2015-2016 Budget.

36. Projected Jun 1/15 - May 31/16 Budget Jun 1/14 - May 31/15 Annual Registration Fees (Practising & Non Practising) $485/190$475/190 Levy$40/16 REVENUE Member Fees Other Registration Income Investment Income Other Revenue Discipline Levy Income $ 316,450 675 1,344 0 26,000 $298,075 675 1,344 0 25,000 2014/2015 BUDGET COMPARATIVE

37. Projected Jun 1/15 - May 31/16 Budget Jun 1/14 - May 31/15 REVENUE Recovered Expense (wages - contact) Recovered Expense (wages - anticipated) Recovered Expense (rent) Recovered Expense (phone) Recovered Expense (supplies) $ 2,436 6,000 900 444 300 $2,436 6,000 900 444 300 TOTAL REVENUE$ 354,549$335,174 2014/2015 BUDGET COMPARATIVE

38. EXPENSES Miscellaneous Council & Committee Expenses Executive Director Meeting Expenses CC Program Development Education/Training Projects Association Dues Membership Refunds $ 25 6,500 6,125 25,000 2,100 6,000 1,700 2,500 $ 25 6,500 4,125 25,000 2,100 2,000 1,700 2,500 Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/15 2014/2015 BUDGET COMPARATIVE

39. EXPENSES Office: Courier/Fax/Post/Phone Office: Supplies Office: Copying/Printing Office: Technology Upgrades & Maintenance Office: Maintenance Office: Depreciation Expense (Computer ) Casual Office Support $ 12,600 3,000 3,500 3,000 210 0 1,200 $ 12,600 3,000 3,500 3,000 210 0 1,200 Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/15 2014/2015 BUDGET COMPARATVE

40. EXPENSES Insurance Rent Bank Charges Professional Fees Professional – Legal Wages/Salary/Wages & Benefits/Source Deductions Transfer to Reserve Fund Integrated Technology Solution TOTAL EXPENSES NET INCOME/NET LOSS $ 3,500 15,536 600 15,000 28,500 176,763 26,000 8,415 $ 347,774 $ 6,775 $3,500 15,536 600 15,000 28,500 172,725 25,000 6,853 $ 335,174 $ 0 2014/2015 BUDGET COMPARATIVE Projected Jun 1/15-May 31/16 Budget Jun 1/14-May 31/15

41. Questions prior to the motion about any items in the Treasurer’s Report?

42. Motion to Approve the 2015 - 2016 Projected Budget

43. Conversation about Annual Report

44. Report of the Nominations Coordinator

45. Election of the Council Members

46. Election of the Nominations Coordinator

47. Appointment of the Auditor

48. New Business – Formal Presentation

49. Certificates of Appreciation

50. Adjournment

51. COTM General Meeting

52. Call to Order

53. Appointment of Two Scrutineers

54. Revisions to the COTM By-laws

55. Motion: To rescind the COTM By-laws (2012) and accept the COTM By-laws (2015) as amended.

56. Adjournment