1. 2008 FCAT Proctor Training Materials

2. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Training Objectives  This workshop will prepare selected district office staff and school- based non-instructional staff to serve as FCAT test proctors at their assigned schools. In addition, this workshop will clarify the role of FCAT volunteers.  Participants will be able to: 1. Define the roles of the school personnel FCAT proctor, the non-school personnel FCAT proctor, or “testing volunteer,” and the FCAT test administrator. 2. Explain test security laws, policies, and procedures. 3. Apply FCAT test administration procedures appropriately. Slide 2

3. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Levels of Accountability and Authority  District Test Coordinator Angela Marino, Research, Evaluation, & Accountability 407-870-4056  School Administrator  School Test Coordinator  Test Administrators (or Test Givers) Proctors School Personnel Non-School Personnel / “Testing Volunteers” Slide 3

4. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Proctors  When testing a large group of students, proctors MUST be assigned to the testing room to assist the test administrator.  It is recommended that a proctor be assigned to rooms with fewer students whenever possible.  Personnel Needed Based on Student Participation Slide 4 1–30 studentsTest Administrator 31–60 students Test Administrator & 1 Proctor 61–90 students Test Administrator & 2 Proctors

5. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Differences Between Types of Proctors...  School Personnel Proctor School district employee MAY complete the online OASIS volunteer form at: http://www.osceola.k12.fl.us/depts/OASIS/volunteers.htm MAY prepare, distribute, and collect test materials MAY grid student information on test documents MAY check identification of students entering the testing room MAY answer questions about test directions MAY serve as a monitor during testing and breaks Slide 5

6. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s... Differences Between Types of Proctors  Non-School Personnel Proctor, or “Testing Volunteer” (2 nd Set of Eyes, NOT Hands) NOT a school district employee CANNOT prepare, distribute, or collect secure test materials CANNOT grid student information on test documents CANNOT check identification of students entering the testing room CANNOT volunteer in testing rooms with family members MAY complete the online OASIS volunteer form at: http://www.osceola.k12.fl.us/depts/OASIS/volunteers.htm MAY answer questions about test directions MAY serve as a monitor during testing and breaks Slide 6

7. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s School Test Coordinator Responsibilities Regarding Proctors Prior to Test Days  Inform all proctors assigned to their school about the Duties for assisting with test sessions and of the appropriate test security policies and procedures AND Test security laws and rules prohibiting any activities that may threaten the integrity of the test.  Ensure that every proctor completes and signs the following forms found in Appendix C of the Test Administration Manual. FCAT Administration and Security Agreement SSS Security Log (when they monitor a testing room for any length of time) Slide 7

8. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Proctor Responsibilities Prior to Test Days  Contact the test coordinator for the school to which your supervisor assigns you: Introduce yourself (as necessary). Verify the time the school needs you to report. Notify the school test coordinator if you: Trade proctor assignments with a co-worker, -- OR -- Become ill or delayed on any of your assigned test days in a timely professional manner.  Read and be familiar with the General Information & Test Administrator Responsibilities sections of the test manual.  Complete the Test Security Agreement form. Slide 8

9. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Testing Location Considerations  Use classrooms whenever possible  Make sure that each room is free of distractions and has Comfortable seating Good lighting Adequate ventilation  Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible  Make sure that: students are not facing each other if seated at tables students are not in seating that allows them to view other students’ answers there is sufficient space (at least three feet) between students  Remove or cover all visual aids in the room, such as posters showing mathematical or scientific concepts S L I D E 9 NRT RMSW+

10. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Proctor Responsibilities During Test Days...  Primary role is to assist the Test Administrator.  CANNOT do anything that would compromise the integrity of the testing process.  The only person permitted to examine the test booklet is the student taking the test.  All test booklets, answer sheets, and calculators must be treated as secure test items.  Remain alert.  Circulate quietly about the testing room.  Be a careful observer.  Report any suspected problems to the Test Administrator in the room immediately. Slide 10

11. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s... Proctor Responsibilities During Test Days  During testing, ensure that students: clear their desks of all materials except the appropriate test materials, NO ELECTRONIC DEVICES NO SCRATCH PAPER NO NOTES NO BOOKS use only No. 2 pencils, do not disturb others, and work independently.  DO NOT: talk with students about any test item, help students answer any test item, or discuss test items or answers with students even after all test materials have been returned and testing has been completed. Slide 11

12. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 12 What’s New for the 2008 FCAT  Possession of any electronic device that reproduces, transmits, calculates, or records IS cause for invalidation “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing.  Closely monitor students during testing so they do not make stray marks near the answer choice bubbles or timing tracks. Stray marks near the bubbles or timing tracks may interfere with the scoring of the document. NRT RMSW+

13. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Slide 13 Test Security Policies and Procedures  FLORIDA STATUTE 1008.24 -- Test Security  FLORIDA BOARD OF EDUCATION RULE 6A-10.042 Maintenance of Test Security  Proctors should sign and return to the School Test Coordinator the “FCAT Administration and Security Agreement” form.

14. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Prohibited Activities  Reading the passages, test items, or performance tasks,  Revealing the passages, test items, or performance tasks,  Copying the passages, test items, or performance tasks,  Interpreting or reading test items or passages for students,  Changing or otherwise interfering with student responses to test items,  Causing achievement of schools to be inaccurately measured or reported,  Copying or reading student responses,  Etc. Slide 14

15. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Reporting Testing Irregularities  IF you observe a testing irregularity, Do NOT leave the testing room until the test window closes, AND the school test coordinator collects all secured test materials. As soon as you return to your work station on the same day, immediately document what you observed in writing addressed to Angela Marino, Coordinator of Research, Evaluation, and Accountability. E-mail Letter Fax Slide 15

16. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Slide 16 Questions?

17. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Contact Information  Department of Curriculum and Instruction  Office of Research, Evaluation and Accountability  Phone: (407) 870-4056  FAX: (407) 870-4957  Angela Marino, Coordinator John Boyd, Research and Evaluation Specialist Art Tweedie, Program Specialist Nereida Gonzalez, Testing Technician Slide 17

18. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s Thank You! Slide 18  Your role as a proctor or volunteer is important and valued.  Your help will make the 2008 FCAT Administration successful for our district’s students.

19. 2008 FCAT Helpful Information for Proctors

20. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 20 W+ RMS Test Administration Icons These icons appear in the upper right corner throughout this presentation to help distinguish among FCAT administrations: NRT Writing+ SSS Reading, Mathematics, and Science Norm-Referenced Test (NRT)

21. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 21 Spring 2008 FCAT Administration Schedule Writing+ Day 1 Grades 4, 8, and 10Writing+ Prompt — Session 1 45 minutes Grades 8, 10Writing+ Multiple Choice — Session 2 40 minutes Grades 8, 10Writing+ Multiple Choice — Session 3 40 minutes Day 2 Grade 4Writing+ Multiple Choice — Session 2 40 minutes Grade 4Writing+ Multiple Choice — Session 3 40 minutes Grades 4, 8, 10Make-Up Testing Day 3 Grades 4, 8, 10Make-Up Testing Day 4 Grades 4, 8, 10Make-Up Testing W+

22. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 22 Spring 2008 FCAT Administration Schedule Reading, Mathematics, and Science RMS Day 1 Grade 3SSS Reading – Session 160 minutes Grade 4SSS Reading – Session 180 minutes Grade 5SSS Mathematics – Session 180 minutes Grades 6, 7, 9SSS Reading – Session 160 minutes Grades 6, 7, 9SSS Reading – Session 260 minutes Grades 8, 10SSS Reading – Session 180 minutes Grades 8, 10SSS Reading – Session 280 minutes Day 2 Grade 3SSS Reading – Session 260 minutes Grade 4SSS Reading – Session 280 minutes Grade 5SSS Mathematics – Session 280 minutes Grades 6, 7, 9SSS Mathematics – Session 360 minutes Grades 6, 7, 9SSS Mathematics – Session 460 minutes Grade 8SSS Mathematics – Session 380 minutes Grade 8SSS Mathematics – Session 480 minutes Grade 10SSS Mathematics – Session 390 minutes Grade 10SSS Mathematics – Session 490 minutes

23. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 23 Spring 2008 FCAT Administration Schedule Reading, Mathematics, and Science (continued) RMS Day 3 Grades 3, 4SSS Mathematics – Session 360 minutes Grades 3, 4SSS Mathematics – Session 460 minutes Grade 5SSS Reading – Session 360 minutes Grade 5SSS Reading – Session 460 minutes Day 4 All GradesMake-up Testing Day 5 Grades 5, 8SSS Science – Session 560 minutes Grade 8SSS Science – Session 660 minutes Day 6 Grade 5SSS Science – Session 660 minutes Days 7-10 All GradesMake-up Testing

24. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 24  Norm-Referenced Test The NRT may be scheduled on any day(s) during the ten-day testing period on which there are no SSS sessions scheduled for the same grade level. DISTRICTS may choose to schedule the NRT administration by school level (elementary, middle, and high), by grade level (3, 4, 5, 6, 7, 8, 9, and 10), and by subject area (Reading and Mathematics), as long as the administration dates are consistent throughout the district. Grades 3, 4, 5NRT Reading – Session 180 minutes Grades 3, 4, 5NRT Mathematics – Session 270 minutes Grades 6, 7, 8NRT Reading – Session 170 minutes Grades 6, 7, 8NRT Mathematics – Session 270 minutes Grades 9, 10NRT Reading – Session 160 minutes Grades 9, 10NRT Mathematics – Session 270 minutes Spring 2008 FCAT Administration Schedule (continued) NRT

25. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 25  If a student starts a test and leaves without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. No exceptions will be made once the student leaves the school’s campus; therefore, if you have concerns about a student, you should not allow the student to begin. Instead, consider administering the test on one of the make-up days.  A student with the accommodation of extra time must complete one session before continuing to the next session.  Test Administrators are required to use ALL of the allotted time in each SSS session and should not end a session early.  Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures District Coordinators must require that principals, school coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement Reminders for the 2008 FCAT (continued) NRT RMSW+

26. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 26 Students to Be Tested  SSS Writing+: Grades 4, 8, and 10  SSS Reading and Mathematics: Grades 3–10  SSS Reading and Mathematics RETAKE Tests: Retained Grade 10 students with ANY Grade 10 FCAT SSS Reading and/or Mathematics score on file Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics Certificate of Completion students Students in the SECOND or THIRD year of the Three-Year Graduation Program  SSS Science: Grades 5, 8, and 11  NRT Reading and Mathematics: Grades 3–10 NRT RMSW+

27. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 27 Students to Be Tested – Other Programs  Home Education Program students MAY participate in the FCAT appropriate for their grade-level (Grades 3–10) MAY take the SSS FCAT Science test (Grade 11) May NOT take the SSS Retake test Grades 11 and 12 do NOT participate in the NRT  McKay Scholarship Program students In PRIVATE schools MAY participate In PUBLIC schools MUST participate  K-8 Virtual School Program students (Connections Academy and Florida Virtual Academy) ALL Grades (3–8) MUST participate NRT RMSW+

28. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 28 Students to Be Tested – Other Programs (continued)  Corporate Tax Credit (CTC) Scholarship Program students PRIVATE School Groups MAY participate in the NRT appropriate for their grade-level (Grades 3–10) INDIVIDUAL Students MAY participate in the SSS or NRT appropriate for their grade-level  An LEP student/ELL takes the FCAT unless the LEP student/ELL is in an approved LEP program for 1 year or less AND a majority of the student’s LEP committee determines the FCAT is not appropriate  All Grades 3–11 ESE students take the appropriate FCAT unless their IEP indicates an alternate assessment NRT RMSW+

29. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 29 SSS Materials Allowed During Testing Grade Level FCAT Calculator SSS Mathematics Reference Sheet SSS Science Reference Sheet/Periodic Table 3NO N/A 4NO N/A 5NO 6 YESN/A 7YES N/A 8YES 9 N/A 10YES N/A 11YESN/AYES RETAKEYES N/A RMS

30. Spring 2 0 0 8 T r a i n i n g M a t e r i a l s S L I D E 30 NRT Materials Allowed During Testing Grade Level FCAT Calculator FCAT NRT Ruler NRT Mathematics Reference Sheet 3NOYESNO 4 YESNO 5 YESNO 6 YESNO 7YES 8 9 10YES NRT