1. Funding Discussion Thursday, November 17 th 2011

2. Tasks  Decide on a fund disbursement budget strategy  Discuss parameters  Weigh options  Vote  Discuss eligibility of organizations  Comments and concerns!  Vote

3. Disbursement Strategies  We have designed 4 options  This is the time for anyone who has another option to propose theirs several parameters E-Council’s annual budget quarterly budgeteligibility ( )volunteer hours  There are several parameters to be considered for each option. These include E-Council’s annual budget & quarterly budget, eligibility (attendance and budget presented with viable expenditures), volunteer hours  Please consider all these things while choosing which strategy to use.

4. 2011-2012 Cost Breakdown  $60,000  56 Organizations  49 Eligible Organizations ~ $1,225/Org (Average) E-Council Budget 2011-12 ActionAmount EXPO Net$135,000 Initial Operating Costs($5,000) Student Org Contracts($6,300) Union Fee($20,500) 20% ECS Fee($28,000) University Overhead($8,300) Credit Card Merchant Fee($3,000) EXPO T-Shirts($700) FedEx Program Printing($7,000) Outstanding Chrgs$5,000 Prgm Sales$5,500 Post-2011 EXPO$66,700 2010-11 $$$16,000 Total:$82,700 2012-13 Cushion/Arch-E Week($20,000) Grand Total:$62,700

5. Method 1 $3,000 Max/30% Budget @$67/hr OrganizationAmount RequestingTotal BudgetVolunteer Hours$67/hr30%BudgetDisbursement AIAA$700.00$3,000.005$335$900$335 AWS$1,500.00$9,500.009.5$636.5$2,850$636.5 Engineers for a Sustainable World$1,250.00$3,750.0033$2,211$1,125 Institute of Industrial Engineers$3,000.00$31,765.0044$2,948$9,529.5$2,948 SASE$3,000.00$7,590.567$469$2,277.168$469 Sigma Gamma Tau$1,400.00$2,500.0011$737$750$737 Tau Beta PI$2,000.00$12,134.0012$804$3,640.2$804 Triangle$3,000.00$8,000.0030$2,010$2,400$2,010 Underwater Robotics Team$3,000.00$15,100.0067$4,489$4,530$3,000 TOTAL AMOUNT IN REQUESTS$18,850.00 Fall Total$12,064 $/Organization $1,340 Project ’11-’12 Total$65,684  Notes: 

6. Method 2 $3,000 max/30% budget -- active members/volunteer hours ratio Organization Amount RequestingTotal BudgetVolunteer Hours Active Membersratio30% Budget Disbursement AIAA$700.00$3,000.00530$333$900$333.33 AWS$1,500.00$9,500.009.535$543$2,850$542.85 Engineers for a Sustainable World$1,250.00$3,750.003325$3,000$1,125 Institute of Industrial Engineers$3,000.00$31,765.004460$1,467$9,530$1,466.66 SASE$3,000.00$7,590.56745$311$2,277$311.11 Sigma Gamma Tau$1,400.00$2,500.001125$1,320$750 Tau Beta PI$2,000.00$12,134.0012 $2,000$3,640$2,000 Triangle$3,000.00$8,000.003012$3,000$2,400 Underwater Robotics Team$3,000.00$15,100.006715$3,000$4,530$3,000 TOTAL AMOUNT IN REQUESTS$18,850.00 Fall Total $11,929 $/Organization$1,325 Projected ’11-’12 Total$64,950  Notes: 

7. Method 3 $4,000 max/25% budget @ $67/hr Organization Amount RequestingTotal Budget Volunteer Hours$67/hr25%BudgetDisbursement AIAA$700.00$3,000.005$335$750$335 AWS$1,500.00$9,500.009.5$636.5$2375$636.5 Engineers for a Sustainable World$1,250.00$3,750.0033$2211$937.5 Institute of Industrial Engineers$3,000.00$31,765.0044$2948$7941.25$2948 SASE$3,000.00$7,590.567$469$1897.64$469 Sigma Gamma Tau$1,400.00$2,500.0011$737$625 Tau Beta PI$2,000.00$12,134.0012$804$3033.5$804 Triangle$3,000.00$8,000.0030$2010$2000 Underwater Robotics Team$3,000.00$15,100.0067$4489$3775 TOTAL AMOUNT IN REQUESTS$18,850.00 Fall Total $12530 $/Organization$1392 Projected ‘11-’12 Total$68218  Notes: 

8. Method 4 $2,500 max/30% budget @ $100/hr OrganizationAmount RequestingTotal BudgetVolunteer Hours$100/hr30%BudgetDisbursement AIAA$700.00$3,000.005$500$900$500 AWS$1,500.00$9,500.009.5$950$2,850$950.00 Engineers for a Sustainable World$1,250.00$3,750.0033$3,300$1,125 Institute of Industrial Engineers$3,000.00$31,765.0044$4,400$9,529.50$2,500 SASE$3,000.00$7,590.567$700$2,277.17$700 Sigma Gamma Tau$1,400.00$2,500.0011$1,100$750 Tau Beta PI$2,000.00$12,134.0012$1,200$3,640.20$1,200 Triangle$3,000.00$8,000.0030$3,000$2,400 Underwater Robotics Team$3,000.00$15,100.0067$6,700$4,530$2,500 TOTAL AMOUNT IN REQUESTS$18,850.00 Fall Total$12,625 $/Organization$1,403 Projected ‘11-’12 Total$68,736  Notes: 

9. Disbursement Options Organization Method 1Method 2Method 3Method 4 AIAA $335$333$335 $500 AWS $637$542$637 $950.00 ESW $1125 $938 $1,125 IIE $2948$1466$2948 $2,500 SASE $469$311$469 $700 SIGMA GAMMA TAU $737$750$625 $750 TAU BETA PI $804$2000$804 $1,200 TRIANGLE $2010$2400$2000 $2,400 UNDERWATER ROBOTICS $3000 $3775 $2,500 $/Organization $1340$1325$1392 $12,625 Projected $/Year $65684$64946$68218 $1,402.78

10. Which Method Should be adopted? MethodVotes 1 2 3 4

11. Discussion: Funding Eligibility  Will require Advisor’s verification  Your verification form will be emailed to you. Please return it to weimer.57@osu.edu as soon as possible to receive your funding.weimer.57@osu.edu  To maintain eligibility for next year, your organization will be required to justify your fund request by producing receipts proving expenditures incurred, totaling the amount requested.

12. Discussion: Funding Eligibility  Comments and concerns about any particular organization’s budget?

14. AWS Expenses Total Expenses = ~ $9,500.00 AWS

15. SGT Expenses  Sigma Gamma Tau (SGT)  National Aerospace Engineering Honor Society

16. ESW Expenses Engineers for a Sustainable World

17. SASE Current Projected Expenses Assumptions: (1) Assume 5-10 attendees per college (2) 7 Colleges will be able to attend the Regional Conference (3) Costs roughly mimic Leadership Conference Costs Major cost is Food and Beverages if held in Ohio Union.

18. IIE 2011 Global Conference Expense Breakdown Transportation $ 1,230.00 Lodging $ 8,500.00 Speakers $ 3,035.00 Meals $ 8,900.00 Student Union Fees $ 4,100.00 Miscellaneous $ 6,000.00 Total Cost of the Conference $ 31,765.00

19. Triangle Expenses

20. Underwater Robotics Expenses Total: $15,100

21. Vote to fund! 21

22. Next Quarter  First meeting will be Thursday, the second week of the quarter, same time, same place (unless anything changes)  Will email a confirmation to the listserv  Have a great, relaxing holiday break!