1. Information Technology Procurements RFP Review Process April 27, 2009

2. 2 Agenda What’s New IT RFP Review Process Assumptions IT RFP Review Process IT RFP Review Process Recap Resources & Questions

3. 3 What’s New… IT RFP Technical Review Consistent Process Includes Infrastructure areas of BIT 3 Sections RFP Review Questions RFP Technical Review Meeting RFP Technical Review

4. 4 Assumptions This process starts when all appropriate approvals have been obtained through the agency Project Portfolio Process and the Senior IT Committee. This process will take several days, please plan accordingly.

5. 5 IT RFP Review Process Discover and Document Functional Requirements What the agency wants to accomplish and how Agency works with BIT Development to complete Draft RFP Template available Agency works with BIT Development to complete Complete RFP Review Questions (new) Provide functional and technical project information Help BIT understand what the agency will be expecting Agency works with BIT Development to complete

6. 6 IT RFP Review Process Complete RFP Technical Review Meeting (new) Establish a common understanding of goals of the RFP Identify and discuss technical issues that could impact the project Help BIT understand what the agency will be expecting Help the Agency understand the technical aspects of the project Ensure the project can be supported by BIT Agency, BIT Development and BIT Technical Infrastructure Areas participate

7. 7 IT RFP Review Process Complete RFP Agency works with BIT Development to complete Complete RFP Technical Review (new) This process will take several days, please plan accordingly BIT Technical Infrastructure Areas and BIT Development participate Release RFP Agency works with BOA to post

8. 8 IT RFP Review Process

9. 9 Resources & Questions IT RFP and RFP Review Questions Templates are available from your BIT Point of Contact Contact Your BIT Point of Contact http://www.state.sd.us/bit/MainFrame/POC/POCMain.html